Changes to Sharepoint/Teams site inactivity and site onwer policy

What is happening? Two changes are being implemented with respect to SharePoint/Teams site management:

1. Microsoft Teams site owners will now receive an email notification if no activity is detected across their SharePoint site over a six-month period (previously 14 months). Inactivity emails will be sent to site owners once a month from noreplySharePoint@uwaterloo.ca. Site owners should continue to evaluate whether the site is required or if the site should be deleted and choose the appropriate action within the email. Learn more about inactive SharePoint sites and site owner responsibilities. 

2. SharePoint/Teams sites now require a minimum of two active site owners. Site management guidelines outline the rationale for this change and the responsibilities of site owners. An email message will be sent to existing site owners/site admins/managers or previous site owners (if this information is available) if a site does not currently meet the new site management guidelines. An example of this email is below. 

Action required: Please ensure your site has at least two site owners as soon as possible. Learn more about adding additional site owners.

Questions or concerns? Please submit a ticket via the IST Help Portal.