PhD student travel policy
Approved by SAF Executive Council April 2010
- In‐residence PhD students will accumulate $750 of discretionary funds per student, per year completed in the program. The student may spend these funds only after passing the comprehensive exam, and may not claim any unspent balance after starting full‐time employment, regardless of continuing enrolment in the PhD program. The student may claim reimbursement only for legitimate, documented expenses related to attending academic conferences or doctoral consortia.
- In addition to the above discretionary travel funds, the SAF will pay reasonable costs of economy travel and accommodation not covered by another funding source, up to a maximum of $2,000, for one eligible refereed academic conference per year, for any student presenting his/her own research in a regular conference session.
- Eligible conferences include the CAAA, CAR and AAA (including AAA section) meetings. The PhD Policy Committee will consider funding travel to other high‐quality refereed academic conferences on request.
- Poster sessions, AAA “New Scholar” sessions and similar conference involvement, while potentially beneficial, do not qualify for this funding.
- Students must apply for funds from (as applicable) the GSO, Arts, the AAA and CAAA before requesting SAF funds. We expect faculty co‐authors who have research grant money to be the first SAF source of funding.
- Annually, the SAF will pay for one doctoral student who has passed the comprehensive exam to attend the American Accounting Association/Deloitte & Touche/J. Michael Cook Doctoral Consortium. The PhD Policy Committee will decide which student to send each year.
This policy will be effective 1 July 2010, and will not apply retroactively. UW Policy 31 governs all university travel claims and defines allowable expenses.
