Employee Job Change

Change Type Description Employee Type Method of Change Instructions

Rate of Pay

 Changing employee's salary Casual Workday Casual Job Change
Staff (Regular ongoing) Contact your HR Partner Human Resources Partners by department
Temporary (fixed term) Change form Change Form
Student Workday

Co-op Job Change

Graduate Job Change

Undergraduate Job Change
Faculty/Non-Faculty Paper form - Faculty

Non-Faculty Appointment Form (PDF)

Full-time Faculty Appointment Form (PDF)

Extension of End Date

 Extending end date of fixed term employees Casual Workday Casual Job Change
Staff (Temporary fixed-term, Secondment/temporary reassignment)

iCIMS (greater than 3 months)

Change form (less than 3 months)

Temporary Appointment Process

Change Form
Faculty/Non-Faculty Paper form - Faculty

Non-Faculty Appointment Form (PDF)

Full-time Faculty Appointment Form (PDF) 

Supervisor/Supervisory Organization

 Changing the reporting relationship for an employee Staff (Regular ongoing) Contact your HR Partner Human Resources Partners by department
Temporary (fixed term), Student, Casual Change form Change Form
Faculty/Non-Faculty Paper form - Faculty

Non-Faculty Appointment Form (PDF)

Full-time Faculty Appointment Form (PDF) 

Location

 Changing the work location of an employee (Example East Campus 1) Staff (Regular ongoing, Temporary (fixed term)) Change form

Change Form

For mass changes greater than 15, contact hrhelp@uwaterloo.ca
Casual Workday Casual Job Change
Student Workday

Co-op Job Change

Graduate Job Change

Undergraduate Job Change
Faculty/Non-faculty Contact your HR Partner Human Resources Partners by department

Change to Cost Centre(s) only

Note: if changing cost centre(s) in addition to other changes, please complete the change form

 Requesting a change to where an employee's salary and benefits are to be charged on a go forward basis. Please see the Change Costing Allocation Request Instructions (PDF) All employee types

Change costing allocation form (current)

Salary expense transfer form (to move salary and benefit amounts that have already been paid and processed to a different account(s)),

Change Costing Allocation Request Form

Salary Expense Transfer Request Form (PDF)

Change in Hours

 Changing the scheduled working hours per week Staff (Regular ongoing, Temporary (fixed term),  Casual)

Change form

Reduced workload form (if eligible)

Change Form

Reduced Fractional Load Request Form (PDF)
Student Workday

Graduate Job Change

Undergraduate Job Change
Faculty/Non-faculty Paper form - Faculty

Non-Faculty Appointment Form (PDF)

Full-time Faculty Appointment Form (PDF)

Change in Work Schedule

 Required when changing hours for regular or temporary staff employees Staff (Regular ongoing, Temporary (fixed term), Student, Casual) Change form Change Form

Change in Group Leader Status (CUPE)

 CUPE employees commencing or ending ongoing group leader premium CUPE Change form Change Form

Temporary Food Services Upgrade (CUPE)

 CUPE employees receiving a temporary upgrade to position CUPE Change form Change Form

Return from Temporary Reassignment/Secondment

 Employee returning from temporary reassignment/Secondment early Staff (Regular ongoing) Change form Change Form

Reclassification/Career Path

 Validating a regular employee's USG level Staff (Regular ongoing) Job Evaluation Request form

Human Resources Partners by department

Job Evaluation Request Form (PDF)