Travel claims and expense reimbursements
With prior permission from their supervisor, students may claim research-related expenses associated with:
- conferences
- meetings
- field seasons
All claims are subject to departmental approval. Please refer to the following resources for submitting claims:
The guidelines for expenses at the University of Waterloo provide information on:
- timelines for submissions
- transportation expenses
- business meal expenses
- accommodation expenses
Refer to the guidelines for expenses and the student claims powerpoint (.pptx) for instructions on how to complete the form.
- Submit the expense claim form (.xlsx) for 1 to 8 expenses that pertain to the same trip.
- Submit the ENV travel expense spreadsheet (.xls) if you have more than 8 expenses that pertain to the same trip (e.g., field seasons).
Refer to the School of Environment, Resources, and Sustainability (SERS) website for student travel claim information.
Refer to the student claims powerpoint (.pptx) for step-by-step instructions on the expense reimbursement process.