Travel claims and expense reimbursements
With prior permission from their supervisor, students may claim research-related expenses associated with:
- conferences
- meetings
- field seasons
All claims are subject to departmental approval. Please refer to the following resources for submitting claims:
![Book icon](/geographies-of-health-in-place/sites/default/files/uploads/images/icon_book.png)
The guidelines for expenses at the University of Waterloo provide information on:
- timelines for submissions
- transportation expenses
- business meal expenses
- accommodation expenses
![Forms icon](/geographies-of-health-in-place/sites/default/files/uploads/images/icon_applications_0.png)
Refer to the guidelines for expenses and the student claims powerpoint (.pptx) for instructions on how to complete the form.
- Submit the expense claim form (.xlsx) for 1 to 8 expenses that pertain to the same trip.
- Submit the ENV travel expense spreadsheet (.xls) if you have more than 8 expenses that pertain to the same trip (e.g., field seasons).
![Plane icon](/geographies-of-health-in-place/sites/default/files/uploads/images/plane.png)
Refer to the School of Environment, Resources, and Sustainability (SERS) website for student travel claim information.
![Presenter icon](/geographies-of-health-in-place/sites/default/files/uploads/images/icons_speaker.png)
Refer to the student claims powerpoint (.pptx) for step-by-step instructions on the expense reimbursement process.