Ontario Graduate Scholarship (OGS) and the Queen Elizabeth II Graduate Scholarship in Science and Technology timeline

The timeline on this web page pertains to the 2024-2025 domestic and international competition for the Ontario Graduate Scholarship (OGS) and Queen Elizabeth Scholarship II in Science and Technology (QEII-GSST). Successful recipients will hold their awards during 2024-2025.

End of August/beginning of September 2023:

  • OGS/QEII-GSST program details will be posted on GSPA website.

  • GSPA will provide Faculties with their OGS and QEII-GSST allocations when institutional quota is received from the Ministry.

September 1, 2023 – February 1, 2024:

  • Students order transcripts, contact their potential referees, prepare applications, and apply for graduate admission to Waterloo (if applicable).
  • Details on the process for ordering transcripts can be found on the OGS/QEII-GSST applicant transcript request web page (Graduate Studies forms website).

February 1, 2024 – SCHOLARSHIP DEADLINES:

    • Deadline for all applicants to submit an OGS/QEII-GSST applicant transcript request webform (4:00 pm (ET).
    • Deadline for all applicants to submit their OGS/QEII-GSST application to their department graduate coordinator.
    • Deadline for referees to email reference letters to the applicant's department graduate coordinator.
    • Deadline for domestic OGS/QEII-GSST applicants, who are not currently registered in a graduate program at Waterloo, to apply for graduate admission
      • Note: This deadline is not applicable to international applicants due to the limited number of awards available. International students must be currently registered in a graduate program at Waterloo or be on an approved leave of absence/inactive term by February 1, 2024 in order to be considered.

    February 2 – 14, 2024:

    • GSPA will upload transcripts to SharePoint for department-use.
    • GSPA will provide detailed instructions for departments.
    • GSPA prepares spreadsheets for departments by end of day February 14.

    February 15 – March 14, 2024:

    • Departments merge applications with reference letters and transcripts, review them for eligibility and completeness and rank.
    • Departments must upload all applications and their completed OGS International and OGS/QEII-GSST Domestic spreadsheets with rankings to SharePoint for GSPA use by March 14.
    • Note: GSPA will only review applications for eligibility that have been selected for awarding at the Faculty level.

    March 14, 2024:

    • Departments must upload all applications and their completed OGS International and OGS/QEII-GSST Domestic spreadsheets with rankings to SharePoint for GSPA use.

    March 15 – 27, 2024:

    • GSPA to compile department spreadsheets into six Faculty-wide spreadsheets.
    • GSPA will provide detailed instructions for Faculties.
    • GSPA will notify Faculty Administrators when spreadsheet is available on SharePoint. 

    March 28 – April 23, 2024:

    • Faculty reviews international and domestic applications
    • Faculty to save spreadsheets with final decisions and reversions to GSPA SharePoint by April 23.

    April 23, 2024:

    • Deadline for Faculty to save OGS International and OGS/QEII-GSST Domestic spreadsheets with final decisions and reversions to GSPA SharePoint.

     April 24 – May 21, 2024:

    • GSPA combines Faculty spreadsheets into university-wide OGS International and OGS/QEII-GSST Domestic spreadsheets.
    • Institutional selection committee selects 5 international OGS awardees and creates a ranked reversion list.
    • GSPA reviews applications selected to receive offers to confirm eligibility and graduate admission status.
    • Associate Vice-President, GSPA & Assistant Vice-Presidents, GSPA select 1-2 applicants from the university wide spreadsheet/applications to receive the designated Indigenous OGS awards.

     May 22, 2024:

    • All applicants will receive an email notification from GSPA indicating whether or not they are being offered an OGS International or OGS/QEII-GSST Domestic award or are on the reversion list.
    • GSPA advises Faculty and departments of the results.

    June 12, 2024:

    • Deadline for recipients to accept first round of offers.

    June 13, 2024 - until all awards distributed:

    • Following the initial acceptance deadline and based on declined awards, GSPA will make additional offers according to the Faculty/GSPA reversion list.
    • GSPA will update Faculty and Department OGS/QEII-GSST summary spreadsheets in SharePoint weekly until competition is complete.
    • GSPA will send email communication to departments and Faculties when all awards have been accepted.
    • GSPA will send email communication to applicants on the reversion list once the competition is deemed complete.

    Return to top

    Revised August 25, 2023