Ontario Graduate Scholarship (OGS) and the Queen Elizabeth II Graduate Scholarship in Science and Technology timeline

The timeline on this web page pertains to the 2024-2025 domestic and international competition for the Ontario Graduate Scholarship (OGS) and Queen Elizabeth Scholarship II in Science and Technology (QEII-GSST). Successful recipients will hold their awards during 2024-2025.

End of August/beginning of September 2023:

OGS/QEII-GSST program details will be posted on GSPA website.
GSPA will provide Faculties with their OGS and QEII-GSST allocations when institutional quota is received from the Ministry.

Students order transcripts, contact their potential referees, prepare applications, and apply for graduate admission to Waterloo (if applicable).
Details on the process for ordering transcripts can be found on the OGS/QEII-GSST applicant transcript request web page (Graduate Studies forms website).

Deadline for all applicants to submit an OGS/QEII-GSST applicant transcript request webform (4:00 pm (ET).
Deadline for all applicants to submit their OGS/QEII-GSST application to their department graduate coordinator.
Deadline for referees to email reference letters to the applicant's department graduate coordinator.
Deadline for domestic OGS/QEII-GSST applicants, who are not currently registered in a graduate program at Waterloo, to apply for graduate admission.
- Note: This deadline is not applicable to international applicants due to the limited number of awards available. International students must be currently registered in a graduate program at Waterloo or be on an approved leave of absence/inactive term by February 1, 2024 in order to be considered.

Departments merge applications with reference letters and transcripts, review them for eligibility and completeness and rank.
Departments must upload all applications and their completed OGS International and OGS/QEII-GSST Domestic spreadsheets with rankings to SharePoint for GSPA use by March 14.
Note: GSPA will only review applications for eligibility that have been selected for awarding at the Faculty level.

Departments must upload all applications and their completed OGS International and OGS/QEII-GSST Domestic spreadsheets with rankings to SharePoint for GSPA use.

GSPA to compile department spreadsheets into six Faculty-wide spreadsheets.
GSPA will provide detailed instructions for Faculties.
GSPA will notify Faculty Administrators when spreadsheet is available on SharePoint.

Deadline for Faculty to save OGS International and OGS/QEII-GSST Domestic spreadsheets with decisions to GSPA SharePoint.

GSPA combines Faculty spreadsheets into university-wide OGS International and OGS/QEII-GSST Domestic spreadsheets.
Institutional selection committee selects 5 international OGS awardees and creates a ranked reversion list.
GSPA reviews applications selected to receive offers to confirm eligibility and graduate admission status.
Associate Vice-President, GSPA & Assistant Vice-Presidents, GSPA select 1-2 applicants from the university wide spreadsheet/applications to receive the designated Indigenous OGS awards.

All applicants will receive an email notification from GSPA indicating whether or not they are being offered an OGS International or OGS/QEII-GSST Domestic award or are on the reversion list.
GSPA advises Faculty and departments of the results.

Following the initial acceptance deadline and based on declined awards, GSPA will make additional offers according to the Faculty/GSPA reversion list.
GSPA will update Faculty and Department OGS/QEII-GSST summary spreadsheets in SharePoint weekly until competition is complete.
GSPA will send email communication to departments and Faculties when all awards have been accepted.
GSPA will send email communication to applicants on the reversion list once the competition is deemed complete.

Revised August 25, 2023