How to claim funding

Please note that MEF will not reimburse any expenses in which a donation tax receipt is issued.

Before filling out the appropriate paperwork; read over the How to Claim Funding Documentation (pdf) to determine the type of funding, how to fill out the appropriate documentation, and the documentation needed with the claim.  An FAQ can be found at the end of this document.

There are different ways to claim your funding based on what was spent, and who the purchaser is. 

WUSA clubs, Societies and society clubs

If the funding was received after Spring 2019, please contact WUSA and fill out their club or Society forms to process your reimbursement.

Individuals and other bodies

If an individual made the purchase, please submit an Expense Claim Form (xlsx) with individual documentation showing:

  • what was purchased,
  • who purchased it and how, and
  • that the purchase was used as required;

In the case that you attended an event and are applying for Professional Development funding, please also attach proof of attendance.

For more details on this, see the university document on original receipts.

Please ensure your direct deposit is set up on QUEST; due to delays from admin moving to WFH, there may be delays in claims being processed.

The same process is used for WUSA clubs.

University departments

If the organization making the purchase is internal to the university, contact the Math Faculty Finance Officer to determine the best way to receive funding. 

External organizations

For corporations that are audited, simply submit an invoice showing what was spent to claim the reimbursement. 

Otherwise, please submit an individual reimbursement claim for the purchaser of any expenses. 

Large Expenditures

Large expenditures can be made through the University. Please contact the Executive Director to organize the expenditure.

FORM: Expense Claim Form (xlsx) 

GUIDE: How to Claim Funding Documentation (pdf)

Please contact the Executive Director with any questions.