Conference and Registration Services | Catering & Event Services

Catering & Event Services, here at the University of Waterloo, offers exceptional services, value, venues, and flexibility to exceed your expectations. We are host to many successful events each year and look forward to working with you to make your event the best yet! Contact us today for more information on our conference management services. Our team will work with you to put together a unique package that suits both your logistical and financial conference needs. If there is a service you are interested in that is not listed here, just ask; we are here to help you every step of the way!

Packages

Standard Package

Creation and maintenance of online registration form
Email correspondence to attendee (confirmation, receipt, incomplete, update)
Remit taxes to Government of Canada
Creation of reports that will be stored on web-link for client to access as needed
Manage all conference registration inquiries from attendees
Management of registration revenue (credit card, cheque, internal transfer)
Process online payments including cancellations & refunds (Basic - non refundable registration fee)
Creation of 15 custom discount codes

Financial Package

Develop, manage and report on conference budget
Provide regular budget updates with projections, actuals and final reconciliation
Creation of unlimited custom discount codes
Creation and maintenance of online registration form
Email correspondence to attendee (confirmation, receipt, incomplete, update)
Remit taxes to Government of Canada
Creation of reports that will be stored on web-link for client to access as needed
Manage all conference registration inquiries from attendees
Management of registration revenue (credit card, cheque, internal transfer)
Process online payments including cancellations & refunds (Basic - non refundable registration fee)

Professional Package

Coordination of catering and food service arrangements on campus
Coordination of room bookings and all setup details
Staff for Registration Desk - 2 hours on day of event
Creation of unlimited custom discount codes
Develop, manage and report on conference budget
Provide regular budget updates with projections, actuals and final reconciliation
Creation and maintenance of online registration form
Email correspondence to attendee (confirmation, receipt, incomplete, update)
Remit taxes to Government of Canada
Creation of reports that will be stored on web-link for client to access as needed
Manage all conference registration inquiries from attendees
Management of registration revenue (credit card, cheque, internal transfer)
Process online payments including cancellations & refunds (Basic - non refundable registration fee)

Online Registration Internal and External Payments

Information, Ticket sales, Event registration, Workshop, Registrations

Financial Support Sponsorship Funding Collection

Taxes, Budget, Expenses and Travel claims, Honorariums

Online Reports Download or view all information at any time

Event Planning Housing arrangements, Catering and Food Services, Room and AV bookings

Onsite Support Name tags, Onsite Registration, Staff Support