Conference and Registration Services | Catering & Event Services

Catering & Event Services, here at the University of Waterloo, offers exceptional services, value, venues, and flexibility to exceed your expectations. We are host to many successful events each year and look forward to working with you to make your event the best yet! Contact us today for more information on our conference management services. Our team will work with you to put together a unique package that suits both your logistical and financial conference needs. If there is a service you are interested in that is not listed here, just ask; we are here to help you every step of the way!

Packages

Basic Package

Creation and maintenance of online registration form
Email correspondence to attendee (confirmation, receipt, incomplete, update)
Deposit registration revenue (credit card only)
Remit taxes to Government of Canada
Data file of information collected from online form with weekly updates

Standard Package

Creation and maintenance of online registration form
Email correspondence to attendee (confirmation, receipt, incomplete, update)
Management of registration revenue (credit card, cheque, internal transfers)
Process both online and offline payments including cancellations & refunds
Remit taxes to Government of Canada
Manage all conference registration inquiries from attendees
Preparation of registration reports with weekly update

Financial Package

Creation and maintenance of online registration form
Email correspondence to attendee (confirmation, receipt, incomplete, update)
Management of registration revenue (credit card, cheque, internal transfers)
Process both online and offline payments including cancellations & refunds
Remit taxes to Government of Canada
Manage all conference registration inquiries from attendees
Preparation of registration reports with weekly updates
Develop, manage and report on conference budget
Receive sponsorship and other funding monies
Management of conference expenses (including travel claims & honourariums)
Provide regular budget updates with projections, actuals and final reconciliation
Travel arrangements for special guests

Professional Package

Creation and maintenance of online registration form
Email correspondence to attendee (confirmation, receipt, incomplete, update)
Management of registration revenue (credit card, cheque, internal transfers)
Process both online and offline payments including cancellations & refunds
Remit taxes to Government of Canada
Manage all conference registration inquiries from attendees
Preparation of registration reports with weekly updates
Develop, manage and report on conference budget
Receive sponsorship and other funding monies
Management of conference expenses (including travel claims & honorariums)
Provide regular budget updates with projections, actuals and final reconciliation
Travel arrangements for special guests
Coordination of housing arrangements
Coordination of catering and food service arrangements
Coordination of room bookings and all setup details
Coordination of audio visual requirements
Staff for Registration Desk - 2 hours on day of event

Online Registration Internal and External Payments

Information, Ticket sales, Event registration, Workshop, Registrations

Financial Support Sponsorship Funding Collection

Taxes, Budget, Expenses and Travel claims, Honorariums

Online Reports Download or view all information at any time

Event Planning Housing arrangements, Catering and Food Services, Room and AV bookings

Onsite Support Name tags, Onsite Registration, Staff Support