- Associate Dean of Research (ADR) - Amelia Clarke
- Faculty Research Coordinator (FRC)- Sandra Ramautarsingh
Applying for a research grant in the Faculty of Environment requires the following:
- Call for Proposals - (select grant/s from weekly notices/announcements, the Office of Research's website or other sources)
- Determine if the project will be individual or team-based and prepare a Notice of Intent/Letter of Intent (NOI/LOI) as appropriate
- Prepare the draft proposal and format your CV or CCV as required by the granting agency
- Prepare the budget and request in-kind support if necessary; provide details for your support letter
- Request proposal feedback from the ADR (Optional)
- Prepare OR's "internal" cover sheet
Call for Proposal
Calls for research proposals come from many places. Faculty researchers may become aware of opportunities through their own research networks. In addition, notices/announcements received from various sources are sent out (usually weekly) by the Faculty Research Coordinator in Environment. These notices are basically reminders of upcoming grant opportunities.
Find funding on the Office of Research website has a full list of funding opportunities, call for proposals, deadline dates, and the name of the relevant contact person in the Office of Research (OR) for each grant.
- Determine if the selected project will be individual or team based. If team based, discuss the project with Co-P.Is and Collaborators)
- If the grant requires an NOI/LOI, please complete this form and send it to the ADR for review; it will then be forwarded to OR
- Prepare the draft proposal and budget; if desired, send it to the ADR for feedback
- Final proposal – submit online or as required by the Sponsor or Agency*
- Complete the (internal) cover sheet* - refer to 'cover sheet preparation' below
* Essential: Failure to follow this step may delay processing of your proposal.
Proposal Review and Feedback
If you would like the ADR to provide you with constructive feedback on the substance of your proposal, you must leave a copy of it (hard copy preferred) with the Faculty Research Coordinator (FRC) at least 10 business days ahead of your deadline.
If you do not wish to get feedback on your proposal, you must still e-mail a copy (PDF) of your final proposal to the FRC (email@example.com). The internal cover sheet is also due at this time. Please send the hard copy after signing and securing the relevant signatures, at least 3 business days in advance of your deadline to allow time for the ADR/Dean to look it over and sign. Please note that the FRC maintains an electronic database of all proposals and signed cover sheets.
Cover sheet preparation
At the time of application, please fill out the internal cover sheet for sponsored research.
- Each line/section should be completed as far as possible
- Complete the budget section – see guidelines below
- The PI needs to sign the back of the cover sheet under "Waterloo Principal Investigator." Next, obtain the Department/School's Chair/Director's signature before sending the cover sheet to the FRC. You may send this via internal mail or bring it to EV1 Room-344. The FRC will then obtain the ADR or Dean’s signature. Note:The ADR signs for amounts under $500,000 and the Dean signs for amounts from $500,000 and above.
Note: It is your responsibility to collect the relevant signature from your Chair or Director.
After all signatures are obtained, an e-copy of the final/signed cover sheet will be emailed to you, all parties who have signed or are listed as Co-Investigators, and also to the respective grant contact manager in OR. The FRC will then send the hard copy to OR via inter-office mail, or if you prefer, you can pick up the hard copy and take it over to OR.
- Check the budget section against the budget figures stated on the final application and make sure these are the same. Note: If the main applicant on the grant is from another university, the portion that the University of Waterloo is receiving is the amount that is put in this section, not the full amount of the grant.
- When completing the budget, please use the suggested compensation rates for students, etc. Please consult with your department graduate officers with respect to graduate student funding.
Please indicate on the cover sheet whether overhead will be paid by the granting agency.
Note: Some agencies, such as the Federal Tri‐council funding agencies, do not pay overhead directly. Others, however, will allow overhead to be charged directly. Please see guidelines in Appendix A and Formula for calculating overhead in Appendix B.
If you are asking to have overhead waived or reduced (from an agency that would normally pay overhead), you must make this request to the Dean of the faculty at least one week ahead of your deadline, and provide a rationale.
Note: If the funding agency to which you are applying, does not pay overhead, or if that agency has a lower maximum overhead rate other than the University's standard rate, you must indicate this on the cover sheet and include a print out of that agency’s policy to verify or provide other supporting documentation.
Matching funds and support letter:
If matching funds from the Faculty of Environment are being requested to support your application for funding, please see guidelines in Appendix B and complete forms A and B below:
Please contact the FRC if you need assistance in completing these forms. The request must then be made to the ADR and or the Dean, well in advance, (at least two weeks ahead of OR’s deadline). If the request is approved, the support letter will then be prepared by the FRC.
(Also, if you wish to request matching funds from the VP Research Office, contact OR well in advance of your deadline to inquire about their procedures, or you may choose to complete OR's Matching Funds request form, which can be found on the Social Sciences and Humanities Research Council (SSHRC) page.
Where appropriate, you must check that research ethics and field risk management guidelines are adhered to in your proposal. Research ethical issues will likely apply mostly to research proposals targeted to research in the social sciences and humanities, although it may also apply to research in the physical and natural sciences. Fieldwork risk management issues cross-cut both social and natural sciences.
The links below are listed here for easy access:
- Cover sheet for sponsored research
- Environment Policies & Procedures
- Field Work Risk Management Form (PDF)
- Interim Research Account (IRA) authorization form
- Office of Research
- Office of Research Ethics
- Recommended salary and benefit rates for student and non-student assistants paid from research grants
- Travel expense information
- University of Waterloo Compensation Rates (use as a guideline when requesting in-kind support/matching funds)