Using Exchange Calendar

  • All connect (Exchange) users have an associated calendar that is used for the Exchange Calendar system
  • Web access to Exchange is through the Outlook Web App. Login with your WatIAM user name and password. Click on the Calendar button to access your calendar. In the 2016 version click the menu with nine squares and then Calendar.
  • Outlook users who use connect for email can click on the Calendar button in Outlook to access their Exchange calendar.
  • Mobile devices can connect to Exchange through ActiveSync to bring your calendar to your device.

Exchange Calendar using the Outlook Web App

These instructions are for accounts that have been moved to Exchange 2016

Exchange Calendar using Outlook 2016

Exchange Calendar resources

  • Rooms are the most common type of resources
  • Equipment can also be set up as a resource
  • Resources have their own mailbox and an owner
  • Resources use an automated booking attendant to respond to meetings. Resources will decline conflicting meetings or those that do not meet requirements set by the resource owner.

Resource naming

  • Display names for rooms start with the responsible unit then a space, then the building and room separated by a dash
  • Descriptive information can be included at the end of the display name
  • Spaces are used to improve searching
  • Resource email addresses start with res- and then the building and room number. For equipment email addresses include the unit name to ensure names are unique.

Examples of room names

Full Name Email address
IST EC2-6000 res-EC2-6000
IST MC-2009 Seminar Room res-MC-2009

Examples of equipment names

Full Name  
IST Laptop Client Services res-IST-LaptopClientServices
IST Projector 1 res-IST-Projector1

Outlook 2010 solutions

Dealing with calendar email

Exchange generates email for each new meeting, each change to a meeting and each response to a meeting. We recommend that you set up rules on your account to filter calendar emails into a folder and keep them out of your inbox.

Use the Global Address List (GAL)

When scheduling meetings, you should always click on the To button to open the Exchange Global Address List and choose the recipients from the list. This will ensure that your message is directed to their Exchange account. Addresses you see in the To list when you start to type are remembered in an Autocomplete cache which can be out of date.