Course Enrollment Information

In most cases, you'll be able to add courses during course selection, add/drop, or open erollment using Quest; however, there might be times when you encounter problems.

If you’re not able to self-enroll through Quest for any of the reasons below, then email the SE advisor or SE associate director for assistance.

• Emails should come from your UW account, and should include:
  • Your student number and first/last name in the subject line.
  • The course name i.e. PSYCH 101, and the 4 digit class number and the 3 digit section number for all course components i.e. lec/lab/tut – get this info from the schedule of classes. You don't need to include these details during course selection.
• Let us know what we're overriding i.e. term maximum, time conflict, etc.
• Before emailing us, check to make sure that you have the necessary requisites, that the course isn’t full, and that there aren’t any reserves on the course.

You'll receive this message if you're trying to take a course on co-op or overload during an academic term. Students can take one course on co-op without employer permision and two courses with employer permission. Your employer must send an approval email to the SE advisor or associate director.

Action:

• Email the SE advisor if you're taking a course on co-op. 
• Email the SE associate director if you'd like to overload during an academic term. 
• If you're overloading, you must select an elective (LE or SCE) to get coded DRNA - degree required, not in average. This course will get excluded from your average but will still count towards fulfilling your degree requirements. 

It is possible, in some cases, to take an extra course during an academic term or on co-op.

Overloading during an academic term:

It is considered overloading a term if you take more than the required number of courses in a term. The required number of courses in a term is usually 5 or 6. There is a corner case in 4B: the 4B term definition requires 5 courses (SE491 + 4 electives). However, a student who has overloaded in prior terms might not need 5 courses in 4B to meet degree requirements. But, by Engineering promotion rules, they must take at least 4 courses in 4B. If the student needs only 3 courses in 4B to meet degree requirements, then the 4th course may be considered DRNA and its enrollment is not subject to the grade average below.

• Email the SE associate director.
• Technical courses: requires a prior term average of at least 80% or a cumulative average of at least 80%.
• Complementary studies: requires a prior term average of at least 70% and a cumulative average of at least 70% and a good reason if your averages are below 80%.
• Tuition: you still pay the normal Engineering tuition rate, regardless of how many courses you take.

An extra course during co-op:

• You may take one extra course during co-op.
• Availability: List of course offerings for next term says what is being taught --- and indicates which courses are taught online.
• Courses taken on co-op are not included in your average calculation.
• Tuition: You will be charged the UW per-course rate.

Action:

• Email the SE advisor.

• Emails should come from your UW account, and should include:

  • Your student number and first/last name in the subject line.
  • The course name i.e. PSYCH 101, and the 4 digit class number and the 3 digit section number for all course components i.e. lec/lab/tut – get this info from the schedule of classes. You don't need to include these details during course selection.
• Let us know you're taking the course while on co-op.
• Before emailing us, check to make sure that you have the necessary requisites, that the course isn’t full, and that there aren’t any reserves on the course

With the exception of SE 499, this message does not refer to consent from the SE program - it refers to the department offering the course. 

Action:

• For ECE courses, email Tracey Szarka  or Claire Fermin.
• For CS courses, email the CS advisors; You probably will not get into a CS course if you didn’t course select.
• For other courses, email an advisor from the department offering the course to get permission.
• If they agree to override the “department consent” then forward their email to the SE advisor or associate director and we’ll get the course added for you.
• Some departments use permission numbers. If this is the case, then you can use the permission number to self-enroll through Quest.
• If you’re overloading, then the permission number will not work and you’ll need to forward it to the SE advisor or associate director and we'll get the course added.

You'll get this message if you’re missing the pre-requisites or co-requisites for a course.

Action:

• Check the courses descriptions to see which requisites you’re missing.
• For ECE courses, email Tracey Szarka  or Claire Fermin.
• For CS courses, email the CS advisors.
• For other courses, email the program advisor or course professor to get permission. You could be missing the pre/co-requisites or it could be a mismatch situation as in the case of STAT 206.
• If they agree, forward their email to the SE advisor or associate director and we’ll get the course added for you.

You will get this message if the course is reserved for a specific group of students.

Action: 

• Contact the department offering the course to see if they'll override the reserve.
• If they agree, forward their email to the SE advisor or associate director and we’ll get the course added for you.
• If they're not able to override the reserve, then ask if they’re keeping a waiting list. This is the case for some ENGL and CS courses.
• All reserves will get dropped around the second week of classes, so you should be able to self-enroll through Quest if there’s still space availalbe. 

You'll get this message if the course is currently full.

Action:

• Email the department offering the course to see if they’ll override the class limit.
• For ECE courses, email Tracey Szarka  or Claire Fermin.
• For CS courses, email the CS advisors.
• If they agree, forward their email to the SE advisor or associate director and we’ll get the course added for you.
• If they don’t agree, then keep watching the course – a spot might become available as students make changes to their schedules.

You'll get this message if there is a time conflict between between two courses.

• For SE courses, email the instructor to get permission. Look up the instructor on the schedule of classes.
• For ECE courses, email Tracey Szarka.
• For CS courses, email the CS advisors.
• For other courses, email the professor to get permission.
• If they agree, forward their email to the SE advisor or associate director and we’ll get the course added for you.
• Remember to let me know if you’re overloading and which course should be coded DRNA.

 Students are responsible for dealing with the consequences of time conflicts.

CS advisors sign students into courses. Drop by during thier office hours or email the CS advisors to get enrolled. You should course select for any CS electives that you plan to take. If you fail to do that and the class fills up, they will probably not accommodate you. To choose your CS electives, look through the course descriptions.

You'll get this message if the course you want to take is not offered that term.

Action:

• Check the schedule of classes or the Registrar's website for current offerings.

Refer to your class homepage for your elective requirements.

It is possible to have other electives approved by the SE director.

The options for clearing failed courses do not apply in a term with a Required to Repeat or Required to Withdraw academic standing. A successful repeat term will clear all courses failed in the original term.

Students must pass failed courses that are required for their degree so that their failure count is equal to zero prior to graduation. We strongly encourage students to clear failed courses ASAP while the course material is still fresh.

If a student accumulates three failed courses, they must go into a non-degree term and take courses to bring their failure count down to one in order to proceed in the program.

Learn about the options available for clearing failed courses.

Each term students are expected to enrol in at least the number of courses specified in the calendar they are following. A reduced-load student may drop one elective course per term by obtaining approval from the associate director. Dropped electives must be completed prior to graduation. 

Student are not allowed to drop core courses unless they've recieved permission from the SE associate director to go on an approved reduced load.

See the Enrichment Opportunities web page. Lots of exciting things to do.