Please note: Information and dates may be updated depending on further information from the Tri-Agencies.
The information contained on this web page pertains to the Fall 2020 Vanier Canada Graduate (Vanier CGS) Scholarships competition and the internal administration and evaluation process at the University of Waterloo.
- What is the Vanier CGS?
- What are the important application dates at Waterloo?
- How do applicants get considered?
- What are the critical steps in the application process?
- Waterloo’s administrative review process
- Waterloo's timeline
- Helpful resources
The Vanier Canada Graduate Scholarships (Vanier CGS) program was created to attract and retain world-class doctoral students and to establish Canada as a global centre of excellence in research and higher learning. Vanier Scholars demonstrate leadership skills and a high standard of scholarly achievement in the natural sciences and engineering, social sciences and humanities, and health-related fields.
Institutions are provided with an annual quota within the existing three year quota allotment. It is the most prestigious of the doctoral scholarships offered by the Federal Government. Scholarship recipients are selected by Canada’s three federal granting agencies:
- Canadian Institutes of Health Research (CIHR)
- Natural Sciences and Engineering Research Council (NSERC)
- Social Sciences and Humanities Research Council (SSHRC)
The Vanier CGS is valued at $50,000 per year for up to three years. Successful recipients at Waterloo will also receive the President’s Graduate Scholarship!
The application process at Waterloo is handled in two steps. The University requires interested candidates to request support from the department at UW where they intend to continue or pursue their doctoral program by July 31, 2020. Applicants who receive departmental support to continue with the second step of the application process are required to submit their complete application within ResearchNet by 9:00 a.m. EDT on September 16, 2020.
Interested applicants must complete the Vanier CGS application, available now on ResearchNet, in collaboration with the proposed host Canadian institution at which they are (or will be) pursuing doctoral studies. Without exception, the Vanier CGS is tenable ONLY at the institution that supported the original application.
The maximum number of nominations Waterloo may submit to the national level competition for Fall 2020 are as follows:
CIHR – 1 NSERC – 12 SSHRC - 6
Given the limited quota of awards an institution can host, Waterloo is required to be strategic in determining the number of applicants selected for institutional endorsement. The selection process within institutions is a rigorous one. To provide guidance on potential candidates’ likelihood of success, the following summarizes the qualifications of recent Vanier recipients at the University of Waterloo:
- Applicant has held a number of meritorious institutional awards and/or a tri-agency or OGS scholarship at the master’s level;
- Applicant has had a strong publication record in the candidate’s discipline;
- Applicant has had averages close to or higher than 90% in each of their last two years of full time academic study.
Given the prestige and competitiveness of the Vanier scholarship, applicants are expected to demonstrate strong leadership potential and ability that goes above and beyond the expected norms and has resulted in overcoming obstacles, mentoring others, or leading and instilling change for the betterment of others. Given the academic strengths of all the applicants, successful applicants often differentiate themselves through the leadership component.
*NOTE: applicants MUST receive endorsement from the proposed department prior to submitting an application - see Point 2 below
1. Confirm eligibility
Canadian Citizens, Permanent Residents of Canada and international students are eligible to be considered for a Vanier CGS at the institution where they wish to pursue their doctoral studies. Interested applicants must review the eligibility criteria and selection criteria on the official Vanier CGS website before beginning their application.
Note: Applicants of the Vanier competition are NOT automatically considered for agency-specific doctoral award competitions. Eligible applicants MUST apply for the Vanier and for agency-specific funding opportunities separately. Applicants may apply to the same or a different federal granting agency in the same academic year, provided that the research proposed in each application falls within the mandate of the agency to which the application is submitted.
2. Contact the proposed nominating department
Prospective Vanier applicants* must email the Graduate Officer/Associate Chair of the department where they intend to hold the Vanier (if successful) by July 31 and provide him/her/them with the following:
- their expressed written interest and intent in applying for the Vanier CGS.
- the name of the faculty member they are interested in working with and with whom they have already been in contact.
- a copy of their CV and transcripts (if not already a UW student) and UW student ID number (if applicable).
- a lay abstract of the proposed research (maximum one page).
Departments will review the information provided and determine whether the student will be a competitive applicant. The department Graduate Co-ordinator must email the Associate Director, Graduate Financial Aid & Awards (copying the applicant) by August 14 confirming the departmental support of the applicant; if the student does not receive departmental endorsement then he/she is not permitted to apply for the Vanier through UW. The department is to notify candidates who they have decided not to endorse.
*In situations where the department has identified a prospective competitive applicant, the department co-ordinator must still email the Associate Director, Graduate Financial Aid & Awards (copying the applicant) by August 14 confirming their support.
Reminder: the Vanier CGS can only be held at the institution that is providing the endorsement; students can only be nominated by one university.
Applicants who are currently registered at Waterloo may must complete the Vanier applicant transcript request form (web form) by 3:00 p.m. EDT on September 16, 2020.
Applicants not currently registered at Waterloo but intend to be for their doctoral program, and who have not yet applied for admission are responsible for having official secure electronic transcripts sent to Heidi Mussar (email@example.com) no later than September 16, 2020. Transcripts will be accepted from the issuing institution and from services such as Parchment, National Student Clearinghouse, e-Script-Safe, or TranscriptsNetwork.
GSPA will ensure transcripts are uploaded to endorsed student’s applications in ResearchNet prior to final submission to the agency.
4. Read the application and nomination instructions
The official Vanier website has detailed instructions regarding the competition process including how to create a Canadian Common CV (CCV), starting the application in ResearchNet, how to confirm the proposed research falls under the correct tri-agency, the number of referees required, presentation standards of the free form documents, etc. Applicants must ensure they read and follow the application/nomination instructions outlined on the Vanier website.
5. Select and contact referees
If departmental support has been received, the applicant must contact potential referees as soon as possible thereafter but no later than three weeks prior to the institutional deadline of September 16.
Two leadership reference letters are required and should be written by referees who can speak about the candidate in a non-academic capacity and who are able to highlight the demonstrated leadership abilities and potential of the applicant. Further details about the leadership reference letters can be found in the application/nomination instructions. Per the instructions, it is not recommended to have the same person who is writing the academic reference letters write the leadership letters.
In addition to the leadership references, two academic references are also required. Per the application/nomination instructions (refer to Task 8 in the instructions), applicants must provide these referees with the selection criteria guidelines found on the Vanier website.
Tips for selecting referees
- Applicants should select referees who know them well and are capable of making an informed assessment based on the evaluation criteria.
- Referees will not be able to see the student’s application in ResearchNet. As such, the applicant should provide them with a package of information that will assist them in writing a strong letter of support. As appropriate, this package should contain the following documents from the applicant:
- current curriculum vitae
- research proposal
- a list of accomplishments the applicant feels should be highlighted in the letter; applicants are encouraged to request referees to address the importance of their publications and contributions in the letters of assessment (e.g., highlighting that a paper is published in a journal with a high impact factor; identifying that a paper has been widely cited; research that has received recognition outside of the academy; research that has applied outcomes that have positively influenced society, governance, industry or other sectors, etc.)
Once department-supported applicants submit their official application through ResearchNet, GSPA will make the applications available for the graduate departments to review and rank.
Based on the University quota, the institutional selection committee will adjudicate and select nominees to go forward to the national Vanier CGS competition.
Visit Waterloo's Vanier CGS timeline for further details on the Vanier competition at Waterloo.
- Vanier Transcript Request Form (Graduate Studies website)
- Official Vanier website
- Application/nomination instructions (official agency detailed instructions)
- ResearchNet application portal
- Canadian Common CV website
- Equity, Diversity, and Inclusion – Vanier resource web page
- Selection committee guide – for Vanier selection criteria
- Selecting the Appropriate Federal Granting Agency
- Sample successful research proposals – Note: Proposal requirements may have changed since these samples were posted; Always consult the current application instructions for writing a proposal (SharePoint - login in with WatIAM credentials is required)
- Tri-Agency Research Training Award Holder's Guide (NSERC website)
- President's Graduate Scholarship (PGS) for graduate students who hold major federally and provincially funded competition-based scholarships
- To find out how your scholarship will be paid, visit Waterloo’s funding payment information web page
Questions regarding this competition at Waterloo can be directed to the Associate Director, Graduate Financial Aid & Awards in Graduate Studies and Postdoctoral Affairs.
June 25, 2020