Cyber Awareness training

Cyber Awareness training

• Cyber Awareness Essentials : All Employees: staff, faculty, contract, full-time, part-time, etc.
• Cyber Awareness for Knowledge Workers: All Employees, staff, faculty, contract, full-time, part-time, etc. that work with UWaterloo information. Examples of employees that could be exempt are custodial services, food services, grounds services, etc.

Research Security training

• Cyber Security for Researchers: All Employees, staff, faculty, contract, full-time, part-time, etc. that work with UWaterloo research data or support researchers
• Safeguarding your Research: All Employees, staff, faculty, contract, full-time, part-time, etc. that work with UWaterloo research data or support researchers.

Completion of all four cybersecurity courses is automatically tracked and recorded for employee compliance in Workday. Management can view confirmation within 48hrs of the employee’s completion. Information Security Services will notify management of employees not in compliance after the July 2024 deadline.

1. Login to Workday using your WatIAM credentials. 

2. You will see a list of your reports. 

3. Click “Team Highlights” 

4. Click the employee’s name. 

5. Click on “Career” to see your staff’s training record.  

Like any mandatory training, completion of necessary courses is a job requirement, and enforcement is up to supervisors/managers. 

When participants pass the courses, they will receive a LEARN Award immediately followed by a confirmation email within 24 hours. Confirmation of completion will be recorded within 48 hours (about two days) of completion in Workday, viewable by management

Participants may take a screenshot of their LEARN Award if they wish to, but it is not required to prove completion.

Only students (Grad/Undergrad) who are employed and/or in a co-op placement with Waterloo should complete the training. Graduate students actively involved in teaching should complete the two cyber awareness courses and those involved with research should also complete the two research training courses.

1. Log in to LEARN using your WatIAM credentials. 
2. Click ‘Self-Registration’. 
3. Find the name of the course and click on it. 
4. Click the Register button. 
5. Click the Submit button.  
6. Click the Finish Button  
7. Then click either ‘Register for another course’ or click the name of the course to begin or click the Done button to return later.   

Viewing grades: While logged into LEARN and in the desired course, click “Grades” in the top menu. 

Viewing awards: While logged into LEARN and in the desired course, click “Resources” in the top menu, and select “Awards” from the drop-down menu.  

1. Login to Workday using your WatIAM credentials. 

2. Click on the Profile icon in the top right corner. 

3. Click on the ‘View Profile’ button. 

4. Click on “Career” in the blue menu on the left, you may need to click ‘More” to see the “Career” option. 

It is the hiring managers' responsibility to ensure their new employees are aware of the mandatory cybersecurity training courses.

If the employee’s completion of the mandatory courses is displayed in Workday, then the employee is not required to complete the training again until the next training campaign.   

Your access to reports and the ability to view other’s training records will depend on the reporting structure defined in Workday. Managers and timekeepers can view the report in Workday by typing My Team's Learning Transcript in the main search bar. Alternatively, new report has been created in Workday called UW Mandatory Training. This report will allow Managers to see their direct reports as well as their report's subordinates. 

Accessing reports

1. From the Workday homepage, select View All Apps to click the Manager Reports application.
2. Search Manager reports in the main Workday search bar and select from the list of search results.
3. Type the report name UW Mandatory Training in the main Workday search bar. 

To run the report, the Manager will need to select the organization they would like to see and then check whether they want subordinates included. You can use your own name, the sub org manager's name or the organization name to find the organization you would like to view.  

Important notes

• Reports cannot be delegated. Most reports can be downloaded to Excel so you can share them if appropriate.
• If someone other than a Manager is tracking the training completion it would be the Manager's responsibility to share the reports with the employee being tasked with the job. 
• If these reports do not fulfill your reporting requirements, please send an email to DL-ist-securityawareness@uwaterloo.ca with as much detail as possible and we can explore different options to attempt to fulfill the business need.