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Edtech Challenge
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This project involves implementation of various improvement initiatives identified by the Teaching & Learning group at their biennial planning session.
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Wendy Hague
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01/Mar/21
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25/Mar/22
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Business Process & service
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PMO Methodology Updates 2021
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Project for tracking progress on PMO priorities for updates and changes to the methodology.
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Connie van Oostveen
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11/Jan/21
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31/Dec/21
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Business Process & service
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International Student Return Plan
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The purpose of this project is to implement a Covid-19 Readiness Plan for International Students arriving in Canada. The project will operationalize our institutional approach to safely receive and support both new and returning international students in meeting the mandatory 14-day quarantine requirements set by the Government of Canada.
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Wendy Hague
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19/Oct/20
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28/May/21
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Business Process & service
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Advancement Business Case
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IST is helping to build a business case for enhanced CRM and fundraising functionality currently provided through campus advancement business processes and legacy technology.
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Pam Fluttert
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01/Sep/20
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31/May/21
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Business Process & service
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A3 license management process improvement project
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Beginning in April / May 2021, the University will be charged for Microsoft 365 licenses. The purpose of this project is to improve the process for managing MS 365 accounts issued by faculties and ASUs for sponsored / visitor accounts to ensure license costs are effectively managed.
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Wendy Hague
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02/Nov/20
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26/Mar/21
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Business Process & service
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Creatio System Implementation
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Implementation of CRM/BPM tool for Waterloo International to track international partners, contacts and related activities including travel, delegations and agreements in a 360 degree view.
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Annie Au
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22/Apr/20
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30/Jun/21
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Business Process & service
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Email Improvements
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The purpose of this project is to implement the recommendations on email routing at the University as defined by a technical working group. These recommendations are intended to address audit requirements, improve the reputation of uwaterloo.ca in the terms of email, and enhance overall email productivity and efficiency at the University.
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Wendy Hague
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31/Jan/20
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31/Dec/22
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Business Process & service
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Quest Rapid Delivery Spring 2021
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This initiative contains items being worked on for Quest during the Winter 2020 term.
These projects include Tax form cleanup, EDI XML transcripts (inbound and outbound), the Social Insurance Number Purge, Self-reported grades, improvements to the Sectioner Reserve Capacity process.
The amount of work is being reduced as several other projects using the same resources as QRD, are being reported elsewhere. These projects include the Tuition Calc project (https://jira.uwaterloo.ca/browse/ISTPPM-235), the Graduate Recruitment transformation project (https://jira.uwaterloo.ca/browse/ISTPPM-290), and the Quest upgrade (https://jira.uwaterloo.ca/browse/ISTPPM-333).
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Jonathan Woodcock
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03/May/21
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31/Aug/21
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Information System
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Legal Matter and Document Management System Implementation
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Legal & Immigration Services procured a legal matter and document management solution in January 2021. The solution was selected from a joint RFP submission from Xakia and Ascertus (iManage implementation partner).
The purpose of this project is to implement the selected solution, initially with Xakia for the legal matter management requirements, then subsequently with Ascertus to implement iManage for the document management requirements. The integrations include single sign on and the native integration between Xakia and iManage.
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Annie Au
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05/Jan/21
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30/Jun/21
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Information System
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Writing Centre Software Implementation
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Writing Centre (WC) currently uses WC Online and is planning to transition to different software in order to improve on user functionality, integration, reliability and longevity of the software.
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Nathan Lee
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10/Feb/21
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10/Feb/22
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Information System
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Decommission HR integrations in Rhapsody
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Rhapsody is used for integrations to various systems within on campus and off campus. The integrations that are written in Rhapsody will be rewritten in Azure.
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Rahul Racharla
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01/Sep/20
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01/May/21
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Information System
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NEXTT Transition Project
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The NEXTT transition project is the third phase of the replacement of HoME. By September 30, 2021, the team will ensure core functions in the new enterprise system are set-up and operating effectively, and non-core functions are stable.
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Tara Hillis
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13/Oct/20
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28/Apr/23
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Information System
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Jira Service Desk Cloud Implementation
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Moving Jira Service Desk (JSD) services to the cloud instance. Will involve migration of existing on-premises JSD clients and onboarding new clients.
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Matthew Harford
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01/Sep/20
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30/Dec/21
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Information System
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Quest Upgrade - Feb 2021
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The Quest application and databases will be updated to maintain Oracle support. The mobile and firewall products will also be upgraded for compatibility and improved vendor support.
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Pat Coutsos
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01/Aug/20
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31/Mar/21
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Information System
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AHS Registration and Payment System
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A project to facilitate registration and payment administration and to manage growth of outreach and community programming at CCCARE and AHS activities broadly. This software would be used for registration intake forms and for handling personal health information (PHI).
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Nathan Lee
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19/Aug/20
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31/Dec/21
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Information System
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Membership Management
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Deliver the required systems and turnstile integration required to enhance membership management for Athletics.
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Nathan Lee
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01/Jul/20
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30/Mar/21
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Information System
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Budget Software Implementation for Faculty of Math
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The Faculty of Math wishes to improve the quality, productivity and integrity of the data and processes used for budgeting and reporting. The purpose of this project is to implement software to achieve these goals.
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Wendy Hague
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15/Jan/19
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31/Mar/21
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Information System
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Housing Program Administration
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The HoME system (and related systems such as the budget tool, off-campus housing list, RezMail and CLVN programs) are integral to Housing operations, supporting the full range of a student's life in residence such as:
- applying to residence
- being assigned to a room, optionally with roommates and/or in Living Learning communities
- fee assessment
- moving in (key pick-up) and room condition cards
- assigning Dons, Community Coordinators and Residence Life Coordinators
- moving out (key drop-off)
- cleaning and maintenance
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Dawn MacDonald
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18/Jun/17
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31/Oct/21
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Information System
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Tuition Calculation
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This new project (replacing the TCalc Project); the Tuition at Waterloo (TAW) project aims to document a tuition methodology that is well understood and consistent, a well-documented process on how to charge fees, a well-documented process on how to maintain the methodology and fees and a system solution that is flexible and extensible that reduces manual overrides and associated risks while improving system controls for the ever-changing University environment.
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Stacey Mahoney
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01/Jan/18
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29/Apr/22
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Information System
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Quest to Cloud
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A Proof of Concept was successfully completed for moving Quest to the cloud earlier in 2020. A new IaaS and PaaS project is being initiated for the move to the cloud.
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Connie van Oostveen
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03/Dec/20
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22/Mar/22
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Infrastructure
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Move to O365 SharePoint Online
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For students and employees who need consistent and improved support and services, in a time of financial austerity, the project will:
-deprecate on-premises SharePoint,
-plan, schedule and implement migration pathways and automated migrations for on-premises SharePoint sites, favouring 0365 suite of tools,
-build and execute training and education, and
-contribute to the objectives of the O365 program, including any changes that specifically impact SharePoint.
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Connie van Oostveen
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15/Jun/20
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30/Nov/21
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Infrastructure
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Softphone Implementation
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Implement softphones using Skype for Business (S4B) to replace existing IP and digital phone services for campus with the goal of reducing overall operating costs for telephony for the organization.
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Andrew McAlorum
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04/May/20
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31/Aug/21
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Infrastructure
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O365 Program
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This program exists to provide oversight on the various projects underway to leverage o365 products for campus to align with the o365 vision and expected benefit delivery.
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Wendy Hague
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06/Mar/20
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20/Dec/21
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Infrastructure
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ONA Tool Rewrite
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The ONA tool is an internal UW system used by network administrators. A new API from CISCO is enabling an application rewrite using the .net platform, and the rewrite will resolve maintenance and support resourcing issues with the current system.
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Shah Chandon
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01/Jun/18
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31/Aug/21
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Infrastructure
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WCMS 3.0 Rebuild Project
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The current WCMS uses Drupal 7 (D7) as its foundation which is coming to end-of-life. Drupal 8 (D8) is the newest version distributed by Drupal.org. This project will manage the redevelopment of the WCMS in D8. The main objective of this project is to build a version of the WCMS that replicates all existing presentation and end user functionality as much as feasibly possible using Drupal 8 Core.
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Tara Hillis
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23/Jan/19
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31/Mar/21
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Infrastructure
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Campus Network Infrastructure Refresh
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The purpose of this project is to upgrade all routing switching equipment on campus.
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Matthew Verlis
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20/Oct/17
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31/Dec/22
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Infrastructure
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RFP: WatVotes alternative
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The purpose of this project is to find a suitable software alternative to the custom modules that provide WatVotes functionality in WCMS 2 in anticipation of WCMS 3.
There is currently no Drupal 8/9 support for these custom modules, so an alternative will need to be found.
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Traci Elizabeth Dow
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12/Feb/21
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31/May/22
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Request for Proposal
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Learn Tools v4
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The purpose of this project is to re-write Learn Tools using up-to-date technology so that the system (Learn Tools v4) is more sustainable and easily supported.
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Wendy Hague
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28/Oct/20
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17/Dec/21
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Other
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O365 Email in the Cloud for Employees
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This project involves moving all employees to o365 email in the cloud.
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Wendy Hague
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01/Jun/20
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30/Jun/21
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Other
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LEADS Decommission Project
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The recruitment module is the last LEADS module still in use by members of the campus community. The LEADS Decommission project will include retiring use of this final module, providing data from the system to campus partners if needed, and fully decommissioning the LEADS system to release all related infrastructure and support resources.
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Anne Paulson
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31/Mar/21
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23/Dec/21
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|
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Software Defined Storage
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Utilizing software defined storage and commodity hardware to increase available storage to campus.
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Matthew Verlis
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02/Jul/19
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30/Jun/21
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