Consultation timeline

  1. 2018
    1. Nov
      1. Presentations and early discussions to computing committees

        Early discussions regarding moving employee email to the cloud provided to Computing Technology and Services Commitee (CTSC) and University Committee on Information Systems & Technology (UCIST) 

  2. 2019
    1. Apr
      1. Privacy and Security Impact Assessment (PSIA)

        Security review portion of assessment completed by Information Security Services

    2. May
      1. Consultations with other Ontario universities begin

        IST held consultations with four Ontario universities (Toronto, Queen’s, Ottawa and Western) who have recently moved to Office 365 for employees, to learn of their experiences and any challenges encountered

      2. Privacy and Security Impact Assessment (PSIA)

        Privacy review portion of assessment completed by Secretariat

    3. Jun
      1. Campus communications

        Initial communications to campus regarding possibility of moving employee email to Office 365, including email and Daily Bulletin article

    4. Sep
      1. IST Reps

        Consultation session

    5. Oct
      1. CTSC

        Consultation session

      2. Faculty of Environment

        Consultation session

      3. Faculty of Applied Health Sciences

        Consultation session

      4. Faculty of Arts

        Consultation session

    6. Nov
      1. Faculty of Mathematics

        Consultation session

      2. Faculty of Science

        Consultation session

      3. University Staff

        Consultation session

      4. Leadership Forum

        Consultation session

      5. University Staff

        Consultation session

      6. Academic Support IT Reps

        Consultation session

      7. Faculty of Engineering

        Consultation session

    7. Dec
      1. UCIST discussions and recommendation to Provost

        Following the final consultation, information and feedback gathered during these sessions will be reviewed. It is not known how long this review process will take (i.e. may extend into the winter 2020 term.) The outcome of this review period will be a recommendation on whether or not University employee email should move to the Office 365 cloud environment.  

  3. 2020
    1. Jan
      1. Winter 2020

        If the decision to move employee email to the cloud is made, the next required step would be the development of a migration plan.