Current Teams

The Term Information Form is to be filled out by the Team Lead EVERY term by all active SDC teams. This is to ensure the SDC administration has all up-to-date information about the team and its members.

The information provided here is also linked to the Group List Manager which will be cleared and uploaded at the beginning of each term by the SDC administration. In order to use the CAD room and the SDC resources this must be completed.

The Sedra Student Design Centre is very proactive regarding health & safety.

Listed below you will find safety training courses that you need to complete in order to use the SDC and its resources.

Please follow the instructions below to complete the ONLINE COURSES:

• WHMIS 2015 for employees 
• Worker Health & Safety Awareness (4 step process) 
• ESMS Safety Orientation on LEARN
• Student Design Centre Safety Requirements on LEARN

How to complete the training:

• Complete all courses by logging into Learn and selecting “Self-Registration”

Each team is responsible for selecting a Safety Captain at the beginning of each term. This is mandatory for teams who manufacture, fabricate in workbays/stations, and use the SDC shared space.

Team Safety Captains must become registered on the Mailing List as messages and reminders will be posted to this list on a regular basis through the term.

• Safety Captains and Team Leads can become registered on the mailing list page.

The following requirements apply to all student teams that intend to hire co-op students to work in the SDC.

• A team may only hire 2 co-op students per term. All requests to hire more than 2 co-op students must be made to SDC Director before applying.
• The student supervisor of these co-op students must be on-campus during the term and must complete all training prior to the start of the work term.
• The decision to approve a team's request and the student supervisor's qualifications must be made by the SDC administration prior to hiring co-op students.

Please email Victoria Alderson the following information:

1. Team Name
2. Student supervisor name and status (academic term or on-campus co-op)
3. Student supervisor qualifications (program, term, experience with the team/how many years)
4. Acknowledgement of ability / intention for daily interaction, direction for co-op students

When the status and qualifications of the student supervisor have been approved, the student supervisor is required to complete all mandatory training and will provide proof that ALL training has been completed.

• Employee Safety Orientation
• Workplace Violence Awareness
• WHMIS 2015 for Employees
• Laboratory Safety
• Supervisor Safety Awareness Training
• And a copy of the ENG student Machine shop card/training

Once the student supervisor training records have been received, the team will be approved by the SDC to proceed with posting the job and/or hiring students. Co-operative and Experiential Education (CEE) will not allow jobs to be posted on WaterlooWorks and will not accept Job Information Forms until they receive SDC approval.

Co-op Employment Process:

• Once your team has the approved from the SDC administration you need to post the job in WaterlooWorks under the teams faculty advisor's account. In that posting you must identify that the role is unpaid. Once you identify the role is unpaid CEE will reach out to you to confirm they have submitted all the necessary paperwork. When they have your confirmation they will approve the role and advertise it in WaterlooWorks for 2 business days. Due to the timing of the posting the ‘recruiters’ from the team can contact any applicants directly to arrange interviews and can also offer the position directly. Should you find a student to hire you need to notify your contact from CEE so they can employ the student in WaterlooWorks and fill the job.
• Once a student is selected through the posting process, notify Co-operative and Experiential Education (CEE) of hiring decision accompanied by student's confirmation of acceptance.
• Teams must submit the Coop Information Form and all supporting training records / documents to Victoria Alderson no later than 2 weeks after the co-op student has started. Failure to do so may result in the team work bay being locked and the co-op student(s) being sent home.

The Sedra Student Design Centre has its own SharePoint site which has detailed documentation that every SDC Team must have access to.

The information found here consists of, but not limited to:

- The Student Team Information Manuel

- Vehicle availability calendars

- Room booking availability calendars

- Finance Information

- Meeting Minutes

- Safety Information

- Travel Information

- Forms

In order to gain access you must fill out the Term Information Form at the start of EVERY term.

The first step in being able to use the SDC’s vehicles and trailers is to submit the Team Vehicle Driver Information Questionnaire to myself to see if you are eligible to drive. Once approved I will need the Requirements and Procedures for the use of Student team vehicles forms filled out and also signed by your teams faculty advisor.

Next log in to LEARN click on the Student Design Centre Vehicle Safety Guidelines read the following info and proceed to the Vehicle Safety Guidelines read the PowerPoint then continue onto the assessments (quizzes).

• First is the Vehicle Safety Guidelines Quiz (which is mandatory to use any of our vehicles)
• Second quiz is the SDC Commercial Truck and Trailer training –  this section is intended for those who would like to use our trucks and do any towing.
• Third the Truck and Trailer Training form which is simply a yes or no questionnaire intended once again for those who want to use our trucks and do any towing.  EVERYONE is required to do hands on training. 
• Then finally you will require a full medical if you are travelling to the United States in a commercial vehicle or hauling a trailer.

Teams can book the following 3 rooms for team meetings, sponsor visits or team related workshops. They are not to be booked for non-team related events like studying or watching movies.

To book a room, please check on SharePoint first for availability and fill out the online form.

Room #2004

Accommodates 60 people – has a ceiling mounted data projector, a screen and chalk board.

Room #2007

Accommodates 20 people – has a ceiling mounted data projector, screen and white board.

Room #2103

Accommodates 12 people – has a TV and a chalk board.

• Please turn off all lights and projectors when you are finished in these rooms.
• Put the room back in its original configuration.
• Call Plant operations if you require assistance with clean up. (there may be a cost for this)