Volunteer Event Request Form

For Event support, please complete this form.

Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

Contact information
We recommend having two event leads per chapter event.
Event logistics
Event type
Provide full address for the event. Include room name or number if applicable.
1. Please state the video conferencing platform you intend to use for the event 2. Please provide a link that is accessible to registrants for the day of the event *Note: If you require support in hosting online events, please indicate this below
Provide full address for the event. Include room name or number if applicable. Please state the video conferencing platform you intend to use for the event and provide a link that is accessible to registrants for the day of the event *Note: If you require support in hosting online events, please indicate this below
Please state the video conferencing platform you intend to use for the virtual portion of the event and provide a link that is accessible to registrants for the day of the event. *Note: If you require support in hosting online events, please indicate this below
Is the venue fully accessible?
Will venue accommodate dietary restrictions?
Please provide a short description that you would like to appear on the event website and registration page. Include details such as an agenda, speaker bio, parking, special instructions, etc. If you have an image you would like to include, tell us in this section.
Please provide any other details that may be important for us to know such as format of the event or details that do not need to be included on the web but that you would like us to know. If there is additional information you need collected in the registration form please provide those details here. For example, dietary restrictions, t-shirt size, twitter handle, etc.
Maximum number of tickets available for the event.
Indicate where guests can park, including if parking is free or paid.
Indicate the closest or recommended transit options closest to the venue.
Indicate the total number of tickets allowed per person registering. For example, if the total is 4 that means that one registrant can bring 3 guests with them to the event.
$
Example, if you would like to offer a special price for students or children under a certain age. If additional ticket types are required, please include details below in “Other information”
$
Please indicate the date that registration will be open.
Please indicate the date that you would like registration to close.
Communication to alumni
This is the best spot for more details for those who are interested. In addition to time, date, location and cost, you can include more details like an agenda and speaker bio, if applicable, information about parking, and special instructions, etc. If you have an image you would like to include, tell us in this section.
This is information for the email we send to registered guests 1-2 days before the event and should include things they need to know before attending. It can include a reminder about parking, what time to arrive and where to go when they arrive, what to bring and what to wear, if applicable, any updates or contingency plans regarding weather and any other special instructions that are applicable.
Swag and supplies
Do any of your chapter volunteers require Alumni Volunteer T-shirts?
Do you require any swag items?

One small swag item per person. Please repurpose swag if you have some left over from past events. These items do come out of your annual chapter budget.
Are prizes required?

We recommend 1 small item per 10 people or one larger item per 25 to be equitable in prize allocation throughout the year as these items do come out of your budget.
Please indicate the total number of prizes and what they are for. For example, 1 raffle prize and 1 speaker gift.
Do you require speaker gifts?
Event Supplies

Please indicate which supplies you need for your event and quantities needed.
If you require swag or prizes for your event, please indicate who these supplies can be shipped to. Provide the name, shipping address and phone number. The package will be shipped to arrive 2 to 3 days prior to the event.
Other information
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