Volunteer Event Request Form

For Event support, please complete this form.

Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

Contact information
We recommend having two event leads per chapter event.
Event logistics
Event title must include chapter name, ie: Toronto Alumni Chapter Speed Networking
Maximum number of tickets available for the event.
$
If additional ticket types for children or other constituents are required, please include details below in "Other information".
$
Indicate the total number of tickets allowed per person registering. For example, if the total is 4 that means that one registrant can bring 3 guests with them to the event.
Event type
Provide full address for the event. Include room name or number if applicable.
1. Please state the video conferencing platform you intend to use for the event 2. Please provide a link that is accessible to registrants for the day of the event *Note: If you require support in hosting online events, please indicate this below
Provide full address for the event. Include room name or number if applicable. Please state the video conferencing platform you intend to use for the event and provide a link that is accessible to registrants for the day of the event *Note: If you require support in hosting online events, please indicate this below
Please state the video conferencing platform you intend to use for the virtual portion of the event and provide a link that is accessible to registrants for the day of the event. *Note: If you require support in hosting online events, please indicate this below

Name, email and phone number of venue contact.

 

Is the venue fully accessible?

Accessibility factors include doors wide enough for mobility aides, power-assisted doors, ground level barrier-free entry, alternative to stairs, accessible washrooms and accessible parking.
Will venue accommodate dietary restrictions?

Common dietary restrictions include gluten-free, dairy-free, vegetarian, vegan and halal.
Is alcohol included in the ticket price?
Please provide a short description that you would like to appear on the event website and registration page. Include details such as an agenda, speaker bio, parking, special instructions, etc. If you have an image you would like to include, tell us in this section.
Please provide any other details that may be important for us to know such as format of the event or details that do not need to be included on the web but that you would like us to know. If there is additional information you need collected in the registration form please provide those details here. For example, dietary restrictions, t-shirt size, twitter handle, etc.
Indicate where guests can park, including if parking is free or paid.
Indicate the closest or recommended transit options closest to the venue.
Communications

Use this section for the full event details that appear on the registration page.This is where alumni look for the specifics.

Note: event title, date, timing and location are in a call-out box and do not need to be added to the web page copy.

This is information for the email we send to registered guests 1-2 days before the event and will include parking and transit information. Please indicate anything else guests need to know, like what time to arrive, where to meet, what to bring or wear, contingency plans for inclement weather (if applicable) and any other special instructions.
Swag and supplies
Do any of your chapter volunteers require Alumni Volunteer T-shirts?
Do you require any swag items?

One small swag item per person. Please repurpose swag if you have some left over from past events.
Are prizes required?

We recommend 1 small item per 10 people or one larger item per 25 to be equitable in prize allocation throughout the year as these items do come out of your budget.
Please indicate the total number of prizes and what they are for. For example, 1 raffle prize and 1 speaker gift.
Event Supplies

Please indicate which supplies you need for your event and how many of each.
If you require swag or prizes for your event, please indicate who these supplies can be shipped to. Provide the name, shipping address and phone number. The package will be shipped to arrive 2 to 3 days prior to the event.
Other information
CAPTCHA
This question is for testing whether or not you are a human visitor and to prevent automated spam submissions.