Volunteers

Volunteer at convocation

Convocation is a culmination of hard work and dedication, and it’s important we celebrate and participate as a community. It takes many staff and faculty to bring this large celebration to life, and your interest in participating is greatly appreciated!

If you are a faculty member interested in participating in convocation, please visit the faculty procession page to register or email faculty.convocation@uwaterloo.ca with any questions.

Thank you for your continued support.

Volunteer helping to hood faculty member.

Staff, students and alumni

Volunteer to help run the event through participating in the student procession, assisting students before crossing the stage and making sure that everything runs smoothly behind the scenes. See frequently asked questions.

Faculty members

Visit the faculty procession page if you are interested in volunteering your time to participate in the faculty procession, part of the larger academic procession or for a particular faculty ceremony.

Managers

You are encouraged to consider making this opportunity available to your staff as a professional development experience and a way to make a difference in our community. See frequently asked questions for managers.

Convocation roles

Below is a list of the roles available to volunteer for at convocation and quick facts about each.

Role Role Description Shift Start

Shift End (approx. times)

Accessibility Supervisor

The accessibility supervisor ensures a smooth guest experience by working with the wayfinding supervisor to manage paid student staff. 120 minutes before start of ceremony(s) 90 minutes after end of ceremony(s)
Assistant Marshal The assistant marshals work closely with the Student Marshaling team to help direct graduands during the convocation session. 75 minutes before start of ceremony(s) 20 minutes after end of ceremony(s)
Camera Card Operator The camera card operator ensures a smooth and organized process of graduands being called on stage to receive their degree.  45 minutes before start of ceremony(s) 30 minutes after end of ceremony(s)
Chancellor's Robing Room Assistant The chancellor's robing room assistant works with the chancellor's robing room team to ensure the chancellor's party is prepared for the convocation ceremony.  60 minutes before start of ceremony(s) 20 minutes after end of ceremony(s)
Chancellor's Robing Room Supervisor The chancellor's robing room supervisor provides leadership to the chancellor's robing room assistant team in organizing the chancellor's party.  90 minutes before start of ceremony(s) 45 minutes after end of ceremony(s)
Faculty Robing Room Assistant The faculty robing room assistant works with the faculty robing room team to organize and register the faculty procession.  60 minutes before start of ceremony(s) At start of ceremony(s)
Faculty Robing Room Supervisor The faculty robing room supervisor provides leadership to the faculty robing room team in organizing the faculty procession.  75 minutes before start of ceremony(s) 30 minutes after end of ceremony(s)
Hooding Area Assistant The hooding area assistant provides hoods to graduands before they cross the convocation stage. 60 minutes before start of ceremony(s) 15 minutes after end of ceremony(s)
Hooding Area Supervisor The hooding area supervisor provides leadership to the hooding team in organizing the hooding area.  75 minutes before start of ceremony(s) 30 minutes after end of ceremony(s)
Lead Marshal The lead marshal provides leadership to the marshaling team in organizing the graduand procession.  90 minutes before start of ceremony(s) 30 minutes after end of ceremony(s)
Name Card  Assistant The name card assistant helps graduands in finding their name cards at the graduand check-in and acts as the camera card assistant or assistant stage manager during the ceremony. 90 minutes before start of ceremony(s) 15 minutes after end of ceremony(s)
Name Card Supervisor The name card supervisor provides leadership to the name card team in organizing the name card table at the graduand check-in. 120 minutes before start of ceremony(s) 45 minutes after end of ceremony(s)
Stage Manager The stage manager provides direction to graduands just prior to them walking onto stage. 45 minutes before start of ceremony(s) 30 minutes after end of ceremony(s)
Usher Supervisor The usher supervisor provides leadership to the paid student staff acting as ushers in the convocation ceremony. 90 minutes before start of ceremony(s) 45 minutes after end of ceremony(s)
Wayfinder Supervisor The wayfinder supervisor provides leadership to the wayfinder team in coordinating on-site directions for convocation locations. 120 minutes before start of ceremony(s) 30 minutes after end of ceremony(s)