Volunteers

Student smiling at convocation

Volunteer for Convocation

A Convocation is an important event – a culmination of hard work and dedication – and it’s important we celebrate and participate as a community. It takes many staff and faculty to bring this large celebration to life, and your interest in participating is greatly appreciated!

If you are a faculty member interested in participating in Convocation, please email convocation@uwaterloo.ca

Not sure how to sign up for a role? Follow these sign up instructions.

Convocation Roles

Below is a list of the roles available to volunteer for at Convocation and quick facts about each.

Role Role Description Start Shift

End Shift (approx. times)

Assistant Marshal - Puller The Assistant Marshal works closely with the Marshalling team to help direct graduands during the Convocation session

Morning:
9:15 AM

Afternoon:
1:45 PM

Evening: 5:45 PM

Morning:
12:30 PM

Afternoon:
5:00 PM

Evening: 9:00 PM

Assistant Marshal - Backstop   The Backstop Marshal works closely with the Marshalling team to help direct graduands during the Convocation session

Morning:
9:15 AM

Afternoon:
1:45 PM

Evening: 5:45 PM

Morning:
12:30 PM

Afternoon:
5:00 PM

Evening: 9:00 PM

Camera Card Operator The Camera Card Operator ensures a smooth and organized process of graduands being called on stage to receive their degree

Morning:
8:30 AM

Afternoon:
1:00 PM

Evening: 5:00 PM

Morning:
12:30 PM

Afternoon:
5:00 PM

Evening: 9:00 PM

Chancellor's Robing Room Assistant The Chancellor's Robing Room Assistant works with the Chancellor's Robing Room team to ensure the Chancellor's Party is prepared for the Convocation ceremony

Morning:
9:00 AM

Afternoon:
1:30 PM

Evening: 5:30 PM

Morning:
12:45 PM

Afternoon:
5:15 PM

Evening: 9:00 PM

Chancellor's Robing Room Supervisor The Chancellor's Robing Room Supervisor provides leadership to the Chancellor's Robing Room Assistant team in organizing the Chancellor's Party

Morning:
8:30 AM

Afternoon:
12:30 PM

Evening: 5:00 PM

Morning:
12:45 PM

Afternoon:
5:15 PM

Evening: 9:00 PM

Faculty Robing Room Attendance Marshal The Faculty Robing Room Attendance Marshal works with the Faculty Robing Room team to organize and register the faculty procession

Morning:
8:45 AM

Afternoon:
1:15 PM

Evening: 5:15 PM

Morning:
10:00 AM

Afternoon:
2:30 PM

Evening: 6:30 PM

Faculty Robing Room Supervisor The Faculty Robing Room Supervisor provides leadership to the Faculty Robing Room team in organizing the faculty procession

Morning:
8:30 AM

Afternoon:
1:00 PM

Evening: 5:00 PM

Morning:
12:45 PM

Afternoon:
5:15 PM

Evening: 9:00 PM

Graduate Organizer The Graduate Organizer works closely with the Student Procession Stage Management team to ensure graduands are organized and prepared to cross the stage

Morning:
8:30 AM

Afternoon:
1:00 PM

Evening: 5:00 PM

Morning:
12:30 PM

Afternoon:
5:00 PM

Evening: 9:00 PM

Hooding Area Assistant The Hooding team provides hoods to graduands just prior to crossing the stage. Training is provided on-site by the Hooding Supervisor

Morning:
9:15 AM

Afternoon:
1:45 PM

Evening: 5:45 PM

Morning:
12:30 PM

Afternoon:
5:00 PM

Evening: 9:00 PM

Lead Marshal The Lead Marshal provides leadership to the Marshalling team in organizing the graduand procession

Morning:
8:30 AM

Afternoon:
1:00 PM

Evening: 5:00 PM

Morning:
12:30 PM

Afternoon:
5:00 PM

Evening: 9:00 PM

Stage Marshal The Stage Marshal provides direction to graduands just prior to them walking onto stage

Morning:
8:30 AM

Afternoon:
1:00 PM

Evening: 5:00 PM

Morning:
12:30 PM

Afternoon:
5:00 PM

Evening: 9:00 PM

Wayfinder The Wayfinder greets and directs guests to Convocation related locations and answers other questions related to the event

Morning: 8:30 AM

Afternoon:  1:00 PM

Evening: 5:00 PM

Morning: 10:30

Afternoon: 3:00 PM

Evening: 7:00 PM

Staff, students, and retirees

Volunteer to help run the event through participating in the student procession, assisting students before crossing the stage, and making sure that everything runs smoothly behind the scenes. See frequently asked questions.

Faculty members

Visit the faculty procession page if you are interested in volunteering your time to participate in the faculty procession, part of the larger academic procession, for a particular faculty ceremony.

Managers

You are encouraged to consider making this opportunity available to your staff as a professional development experience and a way to make a difference in our community. See frequently asked questions for managers.

Frequently asked questions (volunteers)

Frequently asked questions (managers)