On this page:
- Health and safety requirements
- Student study spaces
- In-person course activity
- Laboratory and research access
- Graduate student access
- Employee access
When accessing any campus facilities, please remember the following general rules apply, in addition to your faculty or department’s conditions:
- Face coverings must be worn in accordance with Waterloo's face covering requirement.
- Physical distancing must be applied, providing a distance of at least two meters between individuals.
- All on-campus activities must be conducted in accordance with applicable safety requirements and best practices.
- Everyone must conduct self-screening for COVID-19 symptoms and record their presence via Campus Check-In each day that they attend campus.
- Working Alone guidelines must be followed. In the case of office space, desk work would fall into the low risk category, and therefore a written plan is not required providing that the following guidelines are followed:
- periodic check-in
- access to phone and security measures
- compliance with the University Police Personal Safety Guide.
- The Health and Safety Guidance During COVID-19 document must be adhered to.
- Employees must complete all hazard-specific and mandatory training including the new Returning to Campus Safely during COVID-19 (SO2036).
A campus safety app is also available for download, which includes emergency tools, notifications, and tips for staying safe. Visit the WatSafe web page for more information.
At all times, anyone on campus must follow Waterloo pandemic response protocols as well as guidelines from the Region of Waterloo Public Health and the Waterloo Safety Office, including for physical distancing.
Drop-in study space is currently not available due to the Government of Ontario's stay-at-home order. We will update this section once study spaces become available again.
Refer to your course schedule for information on any in-person classes or activities during Spring term.
For the fall term, faculties are planning to deliver much more in-person learning than we have done at any point in the pandemic to date. The COVID-19 information pages for undergraduate studies and graduate studies contain the latest information for students.
Protocols are in place to facilitate a safe return to on-campus research in laboratories. Researchers who have requested continuation of on-campus lab activities will be given instructions for accessing campus when their requests have been approved.
- Refer to the COVID-19 Research Information page for additional information.
- Return to research process and forms
The University and faculties have developed protocols for graduate students and their supervisors to request access to non-laboratory campus facilities in order to promote their academic and research progress.
The University and faculties have also worked collaboratively to develop a common set of considerations and criteria to be used in the vetting of these requests, while still acknowledging faculties’ local conditions. These include:
- The safety of students and the University Community is the primary consideration. All members of the University community are encouraged to continue to work remotely unless there is a compelling need for access to campus.
- Access to facilities will only be possible if students have been included in departmental/faculty occupancy considerations and plans.
- Access to a campus facility at any time is limited by public health guidance on that facility’s occupancy limit.
- Students for whom their remote conditions create significant impediments to their academic and research progress will be given priority. These challenges may include:
- Insufficient or unreliable internet access;
- Personal obligations such as child or family care that creates challenging environments;
- Inability to access research resources that can’t be resolved remotely;
- Other considerations as articulated by the faculties or departments to ensure safety compliance
To access campus for non-research or laboratory purposes, please follow the following faculty-specific process.
The Faculty of Arts continues to encourage all graduate students to continue to work remotely. However, we do recognize that some graduate students may have a compelling reason to request access to non-lab space on campus for the purpose of progressing in their degrees.
Process for requesting access
Review the information on Covid-19 and your research webpage.
Complete the Request for non-lab access to campus space form
The form is sent to your department/school graduate contact.
Once a decision has been made regarding the request, you and your supervisor will be notified by email. If approval is granted, details on permitted times and locations and access periods will be specified. Those who are approved must limit themselves only to approved on-campus times, locations and activities because of limitations on building and room capacity due to COVID-19.
Please note that all access is limited by time and building capacity so some departments/schools may give precedence to students whose academic progress would be adversely affected by working remotely.
The list of contacts for each Department within Engineering is given below. If you have an inquiry regarding access to student space please contact the appropriate person, as below:
|Chemical Engineering||Liz Bevan|
|Civil and Environmental Engineering||Amber Beaudoin|
|Electrical and Computer Engineering||Lisa Habel|
|Management Sciences||Louise Green|
|Mechanical and Mechatronics Engineering||David Gorman|
|Systems Design Engineering||Colleen Richardson|
|Conrad School of Entrepreneurship and Business||Nina Ripley|
|School of Architecture||Emily Stafford|
Process for requesting access
- To request access to campus office space for academic purposes, you must complete the Application for graduate student non-lab access form.
- The form is sent to the your department/school graduate contact.
- Once a decision has been made regarding the request, you will be notified by email. If approval is granted, details on permitted times and locations and access periods will be specified. Those who are approved must limit themselves only to approved on-campus times, locations and activities because of limitations on building and room capacity due to COVID-19.
Department/school access forms and contacts:
|Combinatorics and Optimization||
Statistics and Actuarial Science
The Science Graduate Studies Office remains closed as per guidance from the safety office requiring work that can be done remotely to be done from home.
The SGSO staff will continue to work remotely during our office closure. As such, all business will be conducted by email. Should you need to get in contact with a member of the SGSO staff please review our personnel page.
Please consult the University's Keep Learning page for information about continuing course work safely.
Procedure for requesting access:
- Requests to access offices in research spaces will follow the same procedures for gaining access to research spaces. These requests must be initiated by the PI and so students should contact their supervisor to initiate a request to access those spaces.
- Requests to access shared graduate student offices should be submitted to the Departmental Graduate Coordinators.
- Students with concerns relating to accessing their office space should contact the Associate Dean (Graduate Studies) by email to explain their concerns.
For complete details, please visit the Employee access page.