Frequently asked questions

We plan to offer small, limited in-person campus tours in to registered groups for the fall term, running out of the Visitors Centre in South Campus Hall. These will likely not start until late September, and will be general campus tours only, given that we anticipate that physical distancing and reduced occupancy will limit the number of guests we can accommodate.

We will continue to offer regularly scheduled virtual tours with live interactions for guests who are unable to visit campus in person.

We’ll update you with more information on our tours and events page when it is available.

The deadline for first-year students to apply and be guaranteed a spot in residence was June 1. First-year students are welcome to apply, as well as upper-year, exchange, and graduate students. Space may be limited. Find out more and apply.  

We are excited to welcome you to Waterloo! At this time, there is no decision for in-person components of fall 2021 Orientation. The students and staff involved in planning Orientation are considering a variety of options. More information will be available later this spring. In the meantime, check out Waterloo Ready - an opportunity to get to know other students, learn about what to expect, and find out everything you need to know to prepare for your first year as a Waterloo Warrior! 

New undergraduate students

Waterloo Ready will help guide you through every step over the next few months and into your first year as a Waterloo Warrior. It’s an online initiative to help you to make personal connections with other students, get insider tips, and learn about how to successfully navigate your first year. Starting in June, you’ll receive information from our team about Waterloo Ready.

New graduate students

Waterloo Grad Ready program is designed especially for master’s and doctoral students. The program will connect you to other graduate students, support you along your academic journey to Waterloo and make sure you’re keeping up to date with important deadlines. You will receive more information about Waterloo Grad Ready in your inbox.

Yes. All students, staff, faculty and visitors are required to provide proof of being fully vaccinated or have an approved accommodation, in order to come to campus.  Being fully vaccinated means it has been 14 days or more since you received a full course of a COVID-19 vaccination approved by either a Health Canada or a World Health Organization approved vaccine. A full course means you have had your final dose of either a two-dose or a one-dose vaccine series.

On August 17, 2021, the Chief Medical Officer of Health indicated that mandatory vaccination policies will be required for post-secondary institutions, with specific minimum requirements.

On August 24, 2021, the Council of Ontario Medical Officers of Health wrote to Universities to strongly recommend that those policies include providing proof of full vaccination against COVID-19. We know that ensuring high rates of vaccination remains the most important way we can protect public health during the pandemic and reduce the spread of COVID-19.

You should upload your vaccination record or receipt. Please upload your vaccination record or receipt. Please ensure your upload includes:  

• Date(s) received 
• Name of vaccine(s) that you received 
• The number of valid doses you have received  

All University community members (students, faculty, staff) and visitors (including contractors, guests, parents, etc) who wish to access a University of Waterloo campus or facility are required to provide proof of vaccination.

Fully vaccinated means it has been 14 days or more since you received a full course of a COVID-19 vaccination approved by either a Health Canada or a World Health Organization approved vaccine. A full course means you have had your final dose of either a two-dose or a one-dose vaccine series. 

Without proof of vaccination, or an accommodation, you are not permitted to come to campus. 

On August 17, 2021, the Chief Medical Officer of Health indicated that mandatory vaccination policies will be required for post-secondary institutions, with specific minimum requirements.

On August 24, 2021, the Council of Ontario Medical Officers of Health wrote to Universities to strongly recommend that those policies include providing proof of full vaccination against COVID-19. The University of Waterloo’s plan aligns with the direction from the government and the chief medical officer of health, and was ultimately decided upon by the President, Provost, Vice-Presidents and Deans.

From September 7, anyone coming to campus must have completed the Campus Check-In vaccination form. We recognize that some people may need additional time to complete their vaccination series or apply for an accommodation, so we will allow individuals to provide their proof by October 17 at the latest.

Any Health Canada or WHO-approved vaccine will be recognized.

For anyone  who was  vaccinated in Ontario: copies of your receipts are available on the  Government of Ontario website.

For anyone  who was  vaccinated elsewhere in Canada: copies of your receipts are available on the relevant provincial website that you can find links to on the  Government of Canada website.

For anyone  who was  vaccinated outside of Canada: Proof can include vaccination receipts or letters from physicians, hospitals, or government agencies that include what specific vaccinations you have already received.  

Students living in Campus Housing residences or AFIW residences that have already supplied proof of vaccination or sought an accommodation do not need to resubmit proof.

We will accept documents supplied in English or French. Any other languages must be provided with translation.

Campus Check-In – you will upload a PDF or image of your documentation.

We are asking everyone to complete the Campus Check-In vaccination form. As employees may be required to come to campus at any time as part of their work requirements, they must supply proof of vaccination or request an accommodation as soon as possible.

Students who will not be coming to the campus for fall 2021 do not have to provide proof of vaccination but we will ask you to attest to submitting proof if your plans change. The vaccination rules will remain for the winter term when we expect even more in-person experiences for all. However, we encourage everyone to upload their proof of vaccination as soon as possible.  

We encourage everyone to get vaccinated and share proof as soon as possible. This will allow for most flexibility as we seek to expand in person experiences for all and look ahead to Winter term. Students not coming to campus in Fall 2021 do not need to submit proof but must do so if their plans change.

All University community members (students, faculty, staff) and visitors (including contractors, guests, parents, etc) who wish to access a University of Waterloo campus or facility are required to provide proof of vaccination.

We will monitor attendance using existing tools. Failure to provide the required information or comply with the vaccine mandate may impact an individual’s ability to attend Campus.

You must submit proof of vaccination or apply for an accommodation no later than October 17, 2021. Please complete the Campus Check-In vaccination form for instructions.

Individuals who are not fully vaccinated and those who have an exemption as the result of an approved accommodation but who have failed to provide proof of a negative COVID-19 test(s) as required by the University’s vaccination mandate are not permitted on Campus.

Any false information or misrepresentation submitted may result in changes in your ability to access the University of Waterloo.

Any false information or misrepresentation submitted may result in changes in your ability to access the University of Waterloo.

More information is available on the COVID-19 information website.

If you have questions about accommodations, you can contact the AccessAbility Services office (students) or Occupational Health (employees). 

COVID-19 testing, rapid antigen testing and vaccination is available through Campus Wellness for all University of Waterloo students, employees, postdocs and their family members.

If you are struggling with your mental health during these changing times, reach out for support through Human Resources, Occupational Health, Here247 and Wellness Together Canada. Ongoing employees can access supports through Homewood Health, the University’s Employee and Family Assistance Program partner or at 1-800-663-1142. 

You have until Oct 17 to get fully vaccinated. You must enrol in rapid testing to come to campus before then.

If you are coming to campus, you must continue to follow all applicable health and safety measures. You must also complete the Campus Check-In daily screening assessment questions each day you plan to visit campus. You will be automatically reminded to complete the screening the next day you come to campus and connect to our wifi network. 

It takes less than a minute to complete Campus Check-In.

Yes – everyone must complete Campus Check-In screening every day in accordance with the Ontario regulations.

You can apply for accommodations that may exempt you from providing proof of vaccination on medical or protected human rights grounds. If you are coming to campus while you wait for your approved accommodation plan:

• You  must test negative on a rapid antigen test no more than 72 hours before  coming to our campuses and buildings. COVID-19  testing, rapid antigen testing and vaccination  is available through Campus Wellness for all University of Waterloo students, employees, postdocs and their family members. 
• Wear a face mask or other appropriate face covering in all common indoor spaces, in accordance with  University guidelines. If you  require  a face covering  accommodation  due to disability or other grounds related to the Ontario Human Rights Code, please refer to the University’s  face covering exemption request  process.   
• You must complete a daily COVID-19 screening assessment every day using Campus Check-In.
• In order to  continue to access campus with a vaccine accommodation, you must submit your vaccine accommodation application  (including all required documentation) on or before  October 17, 2021.   

Your accommodation will automatically be provided for the fall 2021 term on an interim basis, provided that your vaccine accommodation form is complete and verified by the appropriate person. It can take time to obtain an appointment to have your form completed by the appropriate verifier. We strongly encourage you to begin this process immediately.

If you are coming to campus while you wait for your approved accommodation plan: 

• You  must test negative on a rapid antigen test no more than 72 hours before  coming to our campuses and buildings. COVID-19  testing, rapid antigen testing and vaccination  is available through Campus Wellness for all University of Waterloo students, employees, postdocs and their family members. 
• Wear a face mask or other appropriate face covering in all common indoor spaces, in accordance with  University guidelines. If you  require  a face covering  accommodation  due to disability or other grounds related to the Ontario Human Rights Code, please refer to the University’s  face covering exemption request  process.   
• You must complete a daily COVID-19 screening assessment every day using Campus Check-In.
• In order to  continue to access campus with a vaccine accommodation, you must submit your vaccine accommodation application  (including all required documentation) on or before  October 17, 2021.  

You can apply through Campus Check-In. Student requests for accommodation are handled by AccessAbility Services. Employee requests are handled by Occupational Health. 

Refusal to participate may result in changes in your ability to access our campuses.

Students: if you don’t want to get vaccinated do not have a valid exemption you will be able to withdraw with no penalty and obtain a refund. Please visit Undergraduate Notice of Withdrawal Form or Graduate Change of enrolment status to withdraw.

Employees: The University will address issues of vaccination mandate violation(s) in accordance with established University policies and procedures and/or by the terms of existing contracts or collective agreements, where appliable. 

Yes. Any student who has an approved accommodation, including those in Campus Housing are required to participate in the rapid antigen testing. Find out more about rapid antigen testing.

You must log in to campus check-in to see the form. This will give you further guidance on what constitutes an accommodation. If you meet the criteria you can proceed to the step where a form is provided.

For select employees who do not have routine access to a device to complete Campus Check-In, we will provide a paper copy of the forms to complete. Please let your supervisor know if you require a paper copy of the forms.

Your personal information will be kept confidential in compliance with statutory privacy requirements and will only be shared with health and safety staff as required to protect our community.

Personal information on the Campus Check-In vaccination form is collected under the authority of the University of Waterloo Act 1972 (as amended) and because it is necessary to the proper administration of a lawfully authorized activity. The information will be used to determine the qualification of the person identified on theform and the documents submitted as adequate for fulfillment of the requirements of University of Waterloo’s COVID-19 vaccination mandate.

The information will be retained only so long as it is necessary for the purpose for which it was collected and will be destroyed when mandatory vaccines are no longer determined to be necessary for public health purposes. While the information is retained it will be accessed only by those University of Waterloo personnel who require access in order to determine whether the requirements of the COVID-19 vaccination mandate have been met. The information will not be shared with any third parties.

Questions about this collection of information should be directed to coronavirus@uwaterloo.ca. General Questions about the University’s collection of personal information should be directed to the Privacy Officer, 200 University Ave W, Waterloo, Ontario, N2L 3G1, (519) 888-4567 X36101, fipp@uwaterloo.ca.

The information will be retained only so long as it is necessary for the purpose for which it was collected and will be destroyed when mandatory vaccines are no longer determined to be necessary for public health purposes.

No. The information will be accessed only by those University of Waterloo personnel who require access in order to determine whether the requirements of the COVID-19 vaccination mandate have been met. The information will not be shared with any third parties.

Your personal information will be kept confidential in compliance with statutory privacy requirements and will only be shared with health and safety staff as required to protect our community. The information that you provide will be managed in compliance with privacy legislation.

pdf, png, jpg, doc, docx up to 100 MB.

You can self-declare that you are fully vaccinated against COVID-19 if you have received a completed course of any Health Canada or WHO-approved vaccine more than 14 days ago.

Yes. International students will get support from Health Services if they don't have a completed series of WHO-approved vaccines in line with the PHAC guidance. UWaterloo will recognize completed series of WHO-Approved vaccines. The Public Health Agency of Canada recently updated guidance on international visitors with vaccines not approved in Canada, recommending one additional dose of mRNA. 

A vaccine centre is now open at Health Services and available to all students, employees, and family members of students and employees (18 years of age or older). You must be COVID-19 symptom free and have completed the daily campus check in to attend a clinic to be vaccinated. Students, employees, and family members of students and employees are eligible to receive this vaccine. We will be running clinics 9 a.m. to 12 p.m. each day Monday to Friday (closed for statutory holidays).

Learn more by visiting the COVID-19 Vaccine Centre web page.

The vaccine centre offers the Moderna COVID-19 vaccine. Moderna is a mRNA vaccine that requires two doses 28 days apart.

The vaccine centre is open from 9:00 a.m. to 12:00 p.m. Monday to Friday (closed for statutory holidays). You must have an appointment; be COVID-19 symptom free; and have completed the daily campus check-in in order to access the vaccine centre.

Learn more and book an appointment by visiting the COVID-19 Vaccine Centre web page.

International students will get support from Health Services if they don't have a completed series of WHO-approved vaccines in line with the government guidance. UWaterloo will recognize completed series of Health Canada and WHO-Approved vaccines. The Public Health Agency of Canada recently updated guidance on international visitors with vaccines not approved in Canada, recommending one additional dose of mRNA for individuals who do not have a Health Canada approved vaccine.

Book your vaccine appointment as soon as possible. Find out more and book an appointment. If needed, the International Student Experience team can help support you in booking your first vaccine appointment or in accessing the rapid antigen testing program until you are fully vaccinated. Please keep your status up to date by completing Campus Check-in each time your vaccination status changes.

Anyone accessing the University campus is expected to complete two doses of a COVID-19 vaccine by October 17, 2021. While you are working toward a full course of vaccines, you can access the rapid antigen testing centre. They will provide you with some take home kits to self-administer twice a week. Further details will be discussed at your first appointment.

International students: If you are unable to complete a full series of vaccines before October 17, please check with the International Student Experience team to make plans for your specific circumstances.

Find out more about rapid antigen testing.   

International students are able to access the same supports as permanent residents. Please have your UHIP card ready if you have it when you call to make an appointment. If you do not have your UHIP card yet, you only need to provide a government issued ID. Find out more and book an appointment on-campus (for those 18 and over) or at another clinic in the Region of Waterloo (for those under the age of 18).

A vaccine  authorized by Health Canada  or listed for emergency use by the  World Health Organization (WHO)  is required. If the vaccine you’ve received is not on this list, you can register with Public Health by completing the  Out of Province COVID Immunization Form.  Public Health can then advise you about what your next steps are. You can also contact Health Services at 519-888-4096 to speak with someone directly.

International students should  reach out to the International Student Experience team  to ensure their vaccine and quarantine requirements are met.  

If you are not yet fully vaccinated or are awaiting an accommodation you must test negative on a rapid antigen test no more than 72 hours before coming to our campuses and buildings. 

International students: Please reach out to the International Student Experience team  and find out more about rapid antigen testing. 

Book a test with the rapid testing program.

We are asking those who require rapid antigen testing to attend the main campus site in the Student Life Centre (SLC) or Health Services for testing, or to pick up a home testing kit from one of the available locations.

You must be vaccinated or have an exemption to come to campus.

If you are enrolled in the rapid antigen testing program, you must test negative within 72 hours of coming to campus. You should keep a record of any tests you do at home as we may ask you to provide proof of your test results if required.  

People visiting satellite campuses (Cambridge, Kitchener, Stratford) and other non-campus locations are also required to submit proof of their vaccination status. For those that need it, we expect to be able to provide take-home self-test kits at each of these locations. Further information will follow.

We expect to be able to provide take-home self-test kits at each of our campus locations. Further information will follow.

Your first visit to the rapid antigen testing program may take as long as 20 minutes. You will be issued testing kits, trained on how to use the kits and helped to administer your first test. Once trained, the test itself takes less than a minute and you receive a result in around 15 minutes.

You can submit proof through Campus Check-In.

Yes, but please discuss arrangements with your host on campus.

Contractors, service providers and invited visitors to the University’s campuses who are vaccine-eligible (currently those born during or before 2009) are required to be vaccinated and must declare their vaccination status in Campus Check-In.

Contractors and service providers include: 

• Athletics rental participants (coaches, athletes) 
• All contractors performing work in campus buildings  

 Invited visitors to campus include: 

• Invited academic visitors (e.g., visiting professors/researchers, industry partners, hiring candidates) 
• Athletics rental participants and spectators  
• Community members booking space for use on campus  
• Participants in student competitions that may occur in-person on campus 

These guidelines do not apply to customers of on-campus retail outlets, on-campus public event participants, pedestrians traversing campus grounds, transit personnel or delivery drivers. 

International visitors to Canada must comply with the Government of Canada entry guidelines.

All residences will be open in the fall term. Students will have access to residence life programming, academic support, and food services.

Visit Campus Housing website for more information. Please check our campus buildings and campus services pages for specific details related to our other buildings and services.

The university will require all first year, upper year, graduate and student staff living in residence to have received at least a first dose of the COVID-19 vaccine prior to arrival in September.

Students moving into residence need to have received their first dose of a Health Canada approved vaccine, or a WHO approved vaccine, and submit vaccination documents before the move-in period. Students must also get a second dose of an approved vaccine within the recommended interval according to public health officials in Ontario and submit proof of a second dose by November 1, 2021.

Appointments can be made through the on-campus vaccine centre. 

We appreciate that you may be willing to be vaccinated but have had difficulty accessing vaccination. Contact the on-campus vaccine centre to book an appointment. Vaccines are also readily available in the community.  Please visit COVID-19 Vaccination Clinics in Waterloo Region – Region of Waterloo for more information. For students who are unable to access a vaccine prior to move-in, interim arrangements can be made until you are able to receive your first dose and submit proof. 

Learn more about our procedures on the Campus Housing's fall 2021 information page.

Waterloo’s campuses have 63 major buildings with 398 HVAC units, supporting a variety of research, teaching and staff and student activities. Since November 2020, every building has been retrofitted to accommodate MERV13 filters. MERV13 filters are recommended by the American Society of Heating, Refrigeration and Air-Conditioning Engineers and over the pandemic have become standard across the industry because they are more effective at filtering small droplets and particles that travel through the air (at least 85 per cent efficient at capturing particles in the 1 µm to 3 µm size range). Learn more about upgrades to Waterloo’s ventilation systems. 

A list of approved disinfectants can be found on the Government of Canada website. Contact time for most alcohol-based products is 2 minutes.  Instructions for commonly used disinfectants can be found in the COVID-19 health and safety guide.

Additional resources, including disinfection kits can be found on the Plant Operations website.

Plant Operations has a cleaning schedule available on their website. Further questions regarding cleaning should be directed to Plant Operations. 

At present, the Region of Waterloo Face Covering By-law provincial law requires that a mask or face covering must be worn by every person while indoors in a manner that covers their mouth, nose, and chin (see exceptions and exemptions below).  

Face coverings will continue to be mandatory in all common areas, classrooms, laboratories, and in work areas where physical distancing cannot be maintained.

The following individuals are exempt from the mask or face covering requirement:

• Children under two years of age;  
• Persons with an underlying medical condition which inhibits their ability to wear a mask or face covering;  
• Persons who are unable to place or remove a mask or face covering without assistance; and  
• Persons who are reasonably accommodated by not wearing a mask or face covering in accordance with the ontario human rights code or the accessibility for Ontarians with disabilities act, 2005. 

If you need an exemption for a medical condition or disability, you must provide appropriate documentation to the University. Please review the Face Covering Exemption Request Form and submit the completed form to AccessAbility Services (students) or Occupational Health (employees) to develop an accommodation plan. 

Yes, students, faculty and staff are required to wear a mask or face covering in classrooms unless a policy exemption applies. 

In work settings and research labs where physical distancing can be maintained, your manager or supervisor will provide guidance on whether or not masks are required.  

Those who require an exception to the face covering requirement will be directed to work with their health care provider to provide a Face Covering Exemption Request Verification Form via AccessAbility Services (students) or Occupational Health (employees).

No, but physical distancing while not wearing a mask is still recommended. 

Yes. Faculty and staff must keep masks on while teaching.

If someone’s mask has been temporarily removed, or they’ve forgotten to put it on, lead with a gentle and helpful reminder to put it back on.

There may be reasons why an individual is not able to wear a mask, and accommodations are managed by the Accessibility Office for students and Occupational Health for employees.

Accommodations must be arranged prior to attending an in-person class or returning to work on campus.

For this reason, students will not be permitted in class without a face covering that is properly worn. Ultimately, instructors can suspend a class if they choose and follow up with normal non-academic discipline procedures. We will continue to monitor adherence and use internal measures including security monitoring for adherence 

We ask that you please be mindful of potential accessibility concerns, and do not take to enforcing the mask mandate with specific individuals. 

While faculty and instructors are not responsible to enforce mask wearing, faculty and instructors do play a key role in making sure students understand the requirement. To help with this, faculty and instructors should:

• Remind students of the need to wear a mask within classrooms 
• Remind students that some students may be exempt 
• Remind students that they may seek academic accommodations or alternative learning arrangements if they are concerned about sharing a space with someone exempt from wearing a mask 

Students will not be permitted in the class without a face covering that is properly worn, unless an accommodation applies. For this reason, accommodations must be arranged prior to attending an in-person class or returning to work on campus. Ultimately, instructors can suspend a class if they choose and to follow up with normal non-academic discipline procedures.

Masks are available for managers or supervisors to order if desired; however employees will not be automatically provided masks without previous arrangements made with their manager or supervisor.

Supplies such as disinfectants and cleaning kits can be ordered through Plant Operations. Personal protective equipment can be ordered through Central Stores. Please speak with your supervisor about any needs for your area.

If you are struggling with your mental health during these changing times, reach out for support through Human Resources, Occupational Health, Here247 and Wellness Together Canada.

Mental Health at Work and Canadian Mental Health Association can help you transition back to your workplace.

Ongoing employees can access supports through Homewood Health, the University’s Employee and Family Assistance Program partner or at 1-800-663-1142. Topics include managing stress and anxiety, building resilience, dealing with financial stress, work life balance and more. 

If you feel unwell and symptoms of COVID-19, you should contact your health care professional or Health Services.

For further questions related to COVID-19, please see the World Health Organization’s website.

Disinfecting kits include sanitizing hand rubs to be used in office reception areas and kitchenettes, disinfecting sprays, dry/plain disposable cloths, and PPE (Personal Protective Equipment) appropriate for the products supplied. Disinfecting kits and other resources can be found on the Plant Operations website. Please speak with your supervisor about any needs for your area.

We are mindful that returning to campus poses many questions, and we are committed to communicating decisions as soon as they are confirmed. In early to mid-August, the Ministry of Colleges and Universities will release their Updated Post-secondary Education Public Health Measures Framework.

Prior to September, we will also release a comprehensive continuity of education plan that will be an integration site for understanding safety and health protocols.

We will communicate further details as soon as we have guidance from this framework and continue to update employees and students as we receive public health guidance from the federal, provincial and local levels. Our main Coronavirus website will also now include a date stamp to indicate when the information was last updated.  

Many Food Services outlets will reopen in the fall, including all three residence eateries, Tim Hortons, and more. Dining capacity will align with provincial guidelines for restaurants and food courts. operations continue to be modified to the current needs of our campus community. The UW Food Service Mobile App is available for select pick-up and delivery options. Find out more about locations and hours. 

Athletics and Recreation anticipates being able to continue to offer a wide range of recreation programming for students as long as health protocols allow. For up-to-date information on facilities and recreation programs available please visit www.gowarriorsgo.ca.

We understand there is an eagerness to return to campus life. Currently, Ontario is in step three of its roadmap to reopen: and with step three, there are still gathering limits for indoor and outdoor settings for dining conditions, etc. We are awaiting further guidance from the Ministry of Colleges and Universities which should have more specific guidance on whether there will be campus specific guidance versus what step the province is currently in.

As guidance becomes more concrete, we'll work first on the academic programming implications; second, the student support experience; third, our campus activities and events. As a result of this work, we can provide more specific guidance on the implications for larger groups and public events. All decisions will be made with utmost consideration for the campus community’s health and safety. 

Parking fees are currently suspended. This will change in the fall, and we will provide an update soon.

We are seeing positive trends in vaccine rates and the decrease in case numbers provincially. As a result, we may be in a possible position for the safe staged return of employees to happen at a faster rate than originally planned. The return to campus team indicates that currently approximately 50 per cent of employees are, will be returning to work from campus in September for at least one day a week.

We recognize that a tremendous amount of flexibility will be necessary to implement that plan and will continue to be mindful of personal circumstances and the conversations that are necessary to enact these measures.

Leaders are scheduled to complete conversations with team members by the end of July. If you are still unsure about your return-to-work plans, speak with your manager or supervisor directly. 

Even though physical distancing requirements may shift or change, we will continue to closely monitor the situation, and look at how to best advise leaders and managers to establish their workplace safety procedures. In addition to physical distancing, which has been one of our key hazard controls for COVID-19 throughout the pandemic, we have our other controls such as hand hygiene, very robust cleaning protocols, screening employees and students prior to entering campus, and so on. As always, we encourage employees to ensure that they speak to their manager or supervisor if they do have concerns about safety in their work environment.

As a result of the pandemic, how we teach how we do our research will inevitably change; and that will have implications for how our employees do their work. Discussions about the long-term future will come over the next few months and beyond.

For the fall, discussions are happening at the department and program levels about what kinds of services are going to be delivered. This will prompt individual conversations about each individual and their role. Speak directly with your manager or supervisor about plans for your team. 

Employee leaves are available through the University and the Employment Standards Act. Unpaid leaves may be requested if an employee needs to be away from work for a period of time for personal reasons related to the COVID-19 virus.

Faculty members should contact the Academic Freedom and Tenure (AF&T) committee. For all other employees, discuss your needs with your manager. If your need is related to your personal medical situation, contact occupational health.

Refer to employee policies and guidelines for additional information about employee benefits and leave options. 

We have seen many employees thrive working from home, and teams have been able to continue to strengthen their already established relationships. It's been much harder to onboard new employees and for them to build personal connections with their teams.

Most importantly, we have heard from our students that they want to have personal interactions. In research, we know that many projects have been significantly set back by restrictions around face-to-face interactions. For new students, a key part of them developing a sense of belonging is in making connections with their peers and a support network. This includes faculty and support staff. 

Instructors can visit the Keep Learning website to get support on adapting their teaching and learning plans for an online environment.

Remote learning options for core and progression elements of our academic programs were a principle of our original planning that need to be maintained. Many students have made travel plans or living arrangements with this model in mind.

Courses will end the way they start; however, if a course starts in person, it will remain in person unless public health requirements dictate a move to online.

If restrictions do continue to lift, we'll be looking to expand in-person student experiences and services, such as athletics and recreation, the library, dining and food services and other support services that are present on campus. 

We are committed to assisting students who are ill and we have an established fair and practical approach to manage these instances. Students with side-effects from the COVID-19 vaccine can use the Declaration of Absence form in Quest and make arrangements with their instructor. 

Waterloo is eager to welcome second-year students to campus this fall, especially those who haven't had a chance to participate in academic programming in person yet. Supports for these students can eb found in many different places across campus: the Student Success Office, through Campus Housing and also through WUSA’s many different clubs.

Faculties have planned to deliver much more in-person learning than we have done at any point in the pandemic to date. You can find information on each faculty's plan for undergraduate courses on the Undergraduate Studies page.

More details on graduate courses will be available within the coming weeks, and subsequent communication will be sent to all graduate students – both current and incoming. 

We know that the current economic climate has presented unique challenges for both students and employers. To address that, we’ve developed flexible pathways to help you complete your work terms in light of COVID-19.

Co-op students

• Pease visit the webpages below on the co-op website for more details about how the co-op process and requirements have been altered to make it easier for you to find work and maintain your credits during the pandemic: 

  • Your spring 2021 work term

  • Your fall 2021 work term

• If you have questions about your specific situation, please reach out to your co-op advisor.

• Despite the pandemic, more than 21,000 students have secured co-op work terms over the past year (fall 2020, winter 2021 and spring 2021).

• Strong relationships with our global network of 7,100 employers and alumni have helped us to find more opportunities in organizations that already hire students as well as with new employers.

• Since the Sspring 2020 term, the University has also hired 1,100 additional co-op students in newly created online learning assistant roles to help launch and teach online courses.  

Co-op employers

• Please visit the  COVID-19 work term updates due to COVID-19  webpage on the Hire Waterloo website for more details about how the co-op process and requirements have been altered to help make it easier for you to hire top talent from Waterloo.   

• If you have questions about your specific situation, please reach out to your account manager. 

Outbound exchange (UWaterloo Students travelling to a host school):  

Outbound student exchanges for fall 2021 have been cancelled. Students will be given refunds for their exchange application fee. The University has made the decision not to permit University of Waterloo students to do a virtual or online exchange term at a partner university. Affected students have been notified.  

Inbound exchange (Students from exchange partner schools attending UWaterloo):

Inbound student exchanges for fall 2021 have not been cancelled. Students could complete their term from outside of Canada, or if travel restrictions allow,  travel to the University of Waterloo to complete their exchange term. 

Students are encouraged to check the  Government of Canada travel restrictions  before planning their trip.  

Planned research milestones for graduate students such as comprehensive exams and PhD defences may continue as planned. Students should contact their supervisor or associate dean, graduate studies to discuss any changes.

Waterloo has been teaching students online in all parts of the world for more than 20 years. We are working to continuously improve students’ access to online materials. We recently launched new VPN to improve access to Waterloo learning technologies from China. Please read our announcement for details and instructions on how to access the VPN.

All incoming graduate students have access to Waterloo Grad Ready, an onboarding program that is available to both students studying locally and remotely. In addition to Waterloo Grad Ready, Faculties and departments typically engage in orientation activities that include providing students with specific information and activities to prepare for their various roles, including that of a TA. If, after those activities, a student wishes to receive additional support in their preparation for a TA appointment, they should talk with the course instructor, their supervisor or program director.

The University’s return to campus planning has a series of required training modules (including the Returning to Campus Safely During COVID-19 module) that help all members of the University community be well prepared to protect their own and others’ safety. The same rules for maintaining safety with instructors will be in place for our graduate students who are leading tutorial sessions. Instructors regularly engage in training to ensure TAs are well prepared to conduct course activities (e.g., lab experiments or field work) safely. 

The University continues to rely on public health guidelines to support the access to campus resources; the process to access campus resources, including offices for graduate students, will be shared in the coming weeks.

The University has designed and implemented an onboarding program for our graduate students that is available to both students studying locally and remotely.  In addition to the University’s orientation, each Faculty engages in specific activities that include helping students prepare for being a TA.  If, after those programs, a student wishes to receive additional support in their preparation for a TA appointment, they should talk with their supervisor or program director.

The University’s return to campus planning has a series of required training modules that help all members of the University community be well prepared to protect their own and others’ safety.  Specifically for in person courses, the University is taking all necessary precautions to deliver in person courses safely, including maintaining occupancy levels and encouraging behaviors that are compliant with public health guidelines.  Instructors regularly engage in training to ensure TAs are well prepared to conduct course activities (e.g., lab experiments or field work) safely.

The University has sufficient PPE such that in the rare cases this equipment may be necessary, it will be provided to our TAs.

Yes. We have offered online courses for many years at the same tuition fees (corresponding to the student’s program) as in-person courses. The high-quality online courses our instructors develop have always been recognized by the University and our students as equivalent to our on-campus offerings and are popular with many students because of the flexibility they afford.

Transitioning to online delivery does not change the effort we will invest to ensure academic integrity and quality for our students. Learn more about student funding and fees.

Leaders from the Waterloo Undergraduate Student Association (WUSA) and the Graduate Students Association (GSA) and the University have reviewed and approved the incidental fees to charge each term. Review a full list of current incidental fees. 

The University is not forecasting any cost savings, due to continuing and new investments. We will continue to expend resources in all our largest categories of operating expenses to support a quality student experience. This includes salaries, maintaining the University’s physical and online infrastructure and systems, and providing student academic, wellness and financial support. In some areas new and additional investments have been made such as in IT systems infrastructure to deliver courses online and provide student support.

Our tuition levels are in line with similarly ranked institutions and reflect the value of a University of Waterloo degree to our graduates. As a publicly funded institution, domestic students do have a substantial portion of their tuition subsidized by the government who provides University funding for each Canadian student enrolled. That funding does not extend to international students.

Fall term tuition fees are due on August 24. You can receive a 100 per cent refund on your tuition, if you choose to withdraw, up until September 28, 2021. View a full listing of important financial dates for the 2021-22 academic year.

Protecting the health and safety of our campus community remains our top priority. We are establishing a safe and efficient plan for a return to on-campus research and we will share more as these plans evolve over the next few weeks.

As the University plans for the coming academic year, allowing students to progress through their programs while still achieving the appropriate learning is another top priority. We do not have final details yet but will share more information when we have it.

Orientation will be held virtually – you'll still have the chance to connect with future classmates and learn about our unique Waterloo culture. Plans for fall convocation have not yet been finalized and will depend on the public health regulations closer to the typical timing of Convocation events. 

Approval for domestic travel will be handled through the faculties. The Office of Research and Waterloo International, in collaboration with the Safety Office will continue oversight of international travel requests. As well, domestic field work that involves vulnerable or restricted populations, or when travel restrictions are in place for the destination, will also continue to be handled through The Office of Research.

We will continue to take guidance from the federal government as well as local health authorities on how we handle the international travel for outbound and anticipate having an update in mid to late August

Upon arrival in Canada, the Government of Canada requires that travelers self-isolate for 14 days. Students can reach out to Health Services and employees can contact Occupational Health.

• Self-isolation means to stay at home and avoid close contact with others, including others at home, for a total of 14 days from the date you left.
• Refer to Public Health instructions on how to self-isolate

Your faculty website will offer a variety of supports available to you as a student regardless of where you are studying. Check your faculty’s website for more information and updates to services.

The International Student Guide shares relevant information for international students in regards to: academic supports, getting involved, and health and wellness.

The International Peer Community supports undergraduate and graduate students in adjusting to life at UWaterloo. The program has moved online and you can now register for the fall term.

For undergraduate students looking to connect with clubs and societies, the Waterloo Undergraduate Student Association (WUSA) is offering many of its clubs and services online.

For graduate students looking for support, the Graduate Student Association offers supports and services online.

If you are fully vaccinated with two doses of a Health Canada vaccine (post 14 days after their last vaccine), you  could  be deemed quarantine exempt from the mandatory 14 day quarantine required by the Government of Canada. The final determination for exemption from quarantine is made at the border upon arrival in to Canada. You will therefore be expected to have a quarantine plan submitted through ArriveCAN that details your quarantine plan, should you need to use it. You may use your Canadian residence as part of your quarantine plan as long as it meets requirements dictated by the Government of Canada. If you are found to be quarantine exempt, you can attend class. Additionally, you are also required to take a PCR test within 72 hours of travel, and provide a negative result. For more information visit the Government of Canada’s mandatory quarantine or isolation page. 

If you have not received two doses of a Health Canada vaccine (post 14 days after their last vaccine), you are required to have a quarantine package. The Waterloo Student Quarantine Package is available for one-time use.

According to the Government of Canada's COVID-19 vaccine webpage, COVID-19 vaccines will be available to everyone in Canada who are recommended to get the vaccine by federal, provincial, and territorial public health bodies. International students are eligible for the same health services as Canadian citizens and Permanent Residents, including vaccinations. 

Health Services is excited to offer the Moderna COVID-19 vaccine to all UWaterloo students, employees, and family members (18 years and older) of students and employees. Moderna is a mRNA vaccine that requires two doses 28 days apart. Please note that you must be COVID symptom free and have completed the daily campus screening to attend a clinic to be vaccinated.

You can also visit one of the COVID-19 Vaccination Clinics in Waterloo Region. You cannot break your 14-day quarantine to get a vaccine.

If you received your first dose outside of Ontario, you will need to  fill out the Region of Waterloo's Out of Province COVID Immunization Form  before you receive your second dose. It will ask you to share your current vaccination status and type of vaccination you received.

If you are unsure of your vaccination status because you either obtained a vaccine in another country or you are unsure if you are able to receive a vaccine, please contact Waterloo Region Public Health at 519-575 4400 and refer to their  COVID-19 Guidance for Individuals Vaccinated outside of Ontario/Canada (PDF). 

While you are in quarantine there are many supports available to you: 

Talk to someone

• Receive calls from Health Services to help you monitor for COVID-19 symptoms. If you feel unwell or have COVID-19 symptoms, reach out to Health Services (519-888-4096) or the local health authorities (1-866-797-0000 in Ontario). 
• Reach out to Counselling Services if you require mental health resources or need someone to talk to. Their services are open, and appointments are conducted by phone.

Stay connected

• Attend the Quarantine Warriors' Support Group. Chat with other Warriors, take a deep breath with yoga, play games, win prizes and book a 1-1 appointment with a peer to stay connected to Waterloo during your quarantine. You're welcome to attend any or all sessions. Event times vary and will be scheduled each week on a rotational basis.
• Join the International Peer Community to connect with other Waterloo students.
• Get technical support with using UWaterloo systems by contacting Information Systems & Technology.

Ask questions

• Reach out to the International Student Experience team if you have questions about supports or activities whilst in quarantine. 

Visit the  quarantine resources webpage for information and to learn about the specific requirements you need to follow. 

Due to current travel restrictions, applying at a land border (i.e. flagpoling) is not an option. If you were considering flagpoling due to a delay in application processing times or an urgent application, we would recommend connecting with an immigration consultant to discuss your current options.

Special note regarding flights from India and Morocco

The Government of Canada has suspended air travel from these two destinations:

• From India until September 21, 2021. Read the India travel advisory page for more details.
• From Morocco from August 29, 2021 to September 20, 2021. Read the Morocco travel advisory page for more details.

These restrictions are subject to change at any time with little warning.

Current travel restrictions

On October 20, the Government of Canada announced that international students can only enter Canada if they meet the below 2 requirements:

1. You must have a valid study permit or a letter of introduction that shows you were approved for a study permit.
2. You must be attending a designated learning institution (DLI) with a COVID-19 readiness plan approved by its province or territory.

The University of Waterloo is now on the Government of Canada’s list of designated learning institutions (DLIs) with approved COVID-19 readiness plans. As outlined by Immigration, Refugees and Citizenship Canada (IRCC), to enter Canada you must also have a valid study permit or a letter of introduction that shows you were approved for a study permit. Please note: an approval in principle (AIP) is not a final approval. 

Important steps to take before entering Canada  

Step 1: You should prepare the following documents, in addition to the documents you’d normally carry with you, when entering Canada for the first time: 

• Offer letter/letter of acceptance, if entering Canada for the first time 
• Proof of enrolment from The Centre ($10)
• Proof of co-op job, if entering for a co-op work term
• Proof of finances (i.e. bank statements, Quest tuition receipt, proof of funding)
• Valid immigration medical examination results if coming from a designated country or territory
  • New students: If the exam you completed for your study permit application has expired or will be expiring before you enter Canada, you must complete another medical exam with an IRCC Panel Physician before arriving in Canada. 
  • Returning students: If you’ve been outside of Canada for more than six months and you’re living in a designated country or territory, you must complete a medical exam with an IRCC Panel Physician before returning to Canada. 
• Quarantine plan
• Proof of a negative COVID-19 test.

Note: We would not recommend entering Canada any sooner than one month prior to beginning your studies or co-op work term. 

Step 2: Complete the mandatory International Student Travel Plans and Quarantine form. 

Step 3: Carefully review the travel and quarantine information on the International Student Guide, which includes information about the mandatory ArriveCan app that you’ll need to use before entering Canada. 

• Packing for Canada 

• COVID-19 Travel and Quarantine Checklist 

Please email the International Student Experience team (ise@uwaterloo.ca) if you have questions about quarantining or the International Student Travel Plans and Quarantine Form. For inquiries about immigration documents and travel restrictions, connect with an immigration consultant. 

All in-Canada biometrics collection points at Service Canada are currently closed due to COVID-19. IRCC announced biometrics exemptions on July 16, 2020. This is a temporary measure and applies to all new applicants, as well as applications already in progress.

You’re exempt if you’re applying, or have applied, from within Canada:

• to extend your stay as a student, worker or visitor
• to restore your status as a student, worker or visitor
• for a work or study permit
• for a visitor visa
• for a temporary resident permit

If you paid the fee:

• IRCC will automatically refund the fee once they finalize your application
• The online application system will automatically send you a biometric instruction letter (BIL) telling you how to give your biometrics. You do not need to give biometrics, and you can ignore this letter.

You may be required to provide biometrics as a part of your application.

If you’re not sure if you’ve done biometrics before, use IRCC’s tool to check the status of your biometrics. Due to COVID-19, the biometrics deadline has automatically been extended from 30 to 90 days, but you will not be penalized if you cannot complete the biometrics within the 90-day window.

No application will be refused due to one’s inability to complete biometrics, however you must book an appointment as soon as you’re able. Keep an eye on your nearest visa application centre (VAC) or US Application Support Centre (ASC) for availability.

If the 90-day deadline is approaching and you're unable to complete your biometrics, please notify IRCC via the webform.

Based on  current Government of Canada policies, if you are travelling to Canada from an international location, you need to quarantine and you must have a quarantine plan to isolate for a minimum of 14 days when you arrive in Canada.  It is mandatory to isolate, even if you have no symptoms or have taken a COVID-19 vaccine.   

Students who must travel to Canada but plan to quarantine outside of Ontario are asked to follow federal and provincial or territorial guidelines. In the event of conflicting requirements between federal regulations to enter Canada, and provincial or territorial regulations, you must comply with the most stringent regulations. 

Before you leave your home country, you must review and execute the actions listed on Waterloo’s  COVID-19 travel and quarantine checklist. Attend a pre-departure drop-in session on Tuesdays at 7 p.m. or Thursdays at 9 a.m. EST to get an overview of the travelling process and get answers to your travel related questions.    

Once in Canada, visit the  quarantine resources webpage  for supports and to learn about the specific requirements you need to follow.   

The penalties for not complying with the quarantine requirements  are severe and should be taken very seriously. 

Did you know?  

• To assist with the mandatory quarantine transition period for international travellers, the University of Waterloo is offering an optional subsidized package. The Waterloo Student Quarantine Package is available for one-time use to eligible UWaterloo students. 

• Once you have created and confirmed your travel and quarantine plan, you are required to submit your plan in the International Student Travel Plans and Quarantine Form. If you previously submitted a form, please ensure the information you provided us is up to date. 

Each day of your quarantine, the University will email you a short wellness check-in questionnaire and they may follow up with a phone call. These forms of communication are not a scam. It’s mandatory that you complete the check-in each day.  

Please note, if we're unable to reach you, there is an escalation process which could result in you being reported to the Region of Waterloo Public Health. 

As well, a representative of the Government of Canada will call you to monitor compliance with your mandatory quarantine or isolation. We ask that you please answer calls from 1-888-336-7735. 

With that said, there are ongoing scams targeting international students and you should remain diligent. You should know:  

• The University of Waterloo and the Government of Canada will not ask you to provide your financial details or your Social Insurance Number.  

• Never provide personal information through email.   

• Learn how to protect yourself against scams by visiting the CRA website. Information Systems & Technology has resources available to help you learn how to spot fraudulent emails and other phishing tactics:

  • IST’s cyber-awareness site

  • Help on how to verify the sender email address

  • Online training available is also available in LEARN 

• Contact University of Waterloo Police Services or your local police service immediately if you suspect you may be the victim of fraud or have been tricked into giving personal or financial information. 

To assist with the mandatory quarantine transition period for international travellers, the University of Waterloo is offering an optional subsidized package for eligible students. The Waterloo Student Quarantine Package is available for one-time use.

Once your travel plans are confirmed, and you have confirmed your quarantine plan, we ask that you submit your quarantine plan details by filling out the International Student Travel Plans and Quarantine Form. If you previously submitted a form, please ensure the information you provided us is up to date.

UHIP has minimal coverage for emergency out of country medical treatment; we recommended that you purchase travel insurance for the duration of your stay in another country. Your Studentcare Health & Dental Plan has travel insurance coverage, check your eligibility, limitations and if additional coverage is required. 

We encourage all students to consider avoiding travelling at this point in time.

If you choose to travel outside of Canada during the COVID-19 pandemic, please be aware that travel restrictions could change at any time, resulting in more stringent restrictions for international students.

We would recommend keeping a close eye on IRCC’s website and our FAQ page for updates.  

Requirements for studying online and outside of Canada

A study permit is not required to study online from outside of Canada, however it is strongly recommended that you apply for one as soon as possible.   

Things to consider:   

• Once in-person studies resume, a valid study permit and temporary resident visa (TRV) or electronic travel authorization (eTA) will be necessary to enter Canada and continue your studies.   
• Submitting your study permit application before beginning your studies is important if you want to count this time spent studying towards your  post-graduation work permit (PGWP)  eligibility.  
• There’s no guarantee your current application will be approved, even if you’ve received a stage 1 approval (AIP).  

Please note that information from Immigration, Refugees and Citizenship Canada continues to change. It's recommended that you always contact the University of Waterloo’s  Immigration Consulting team  if you have any questions you would like to discuss.

If you have a stage 1 approval or Approval in Principle (AIP)

As a temporary measure during COVID-19 for those unable to submit a complete application, IRCC announced on July 14 that the study permit approval process would happen in two stages: eligibility and admissibility. This 2-stage process only applied to study permit applications that were submitted by September 15, 2020, and for programs that started in spring or fall 2020.

Stage 1: Eligibility review

During stage 1, an IRCC officer reviews your application for basic eligibility (i.e. having an acceptance, proof you have funds available to study, etc.). If your application passes this first stage, IRCC  lets you know in your online account. Having a stage 1 approval/AIP does not guarantee that IRCC will approve your application and issue you a study permit.

Stage 2: Admissibility review and changes to eligibility review

In this stage, an officer reviews your application for admissibility and further eligibility (i.e. a medical exam, police certificates, biometrics, changes in information, etc.). If your application passes this second stage, IRCC will approve it. Once you have the stage 2 approval, you will be able to come to Canada (pending travel restrictions).

Please note that information from Immigration, Refugees and Citizenship Canada continues to change. It's recommended that you always contact the University of Waterloo’s Immigration Consulting team if you have any questions you would like to discuss.

On April 27, 2021, IRCC updated their study permit application processing timelines for students who are applying for a study permit from outside of Canada to begin studying for the upcoming fall 2021 term. 

IRCC has confirmed that if they receive your complete study permit application by May 15, 2021, that you will receive a decision by August 6, 2021, in time to enter Canada for your fall 2021 term. To take advantage of these processing times, it’s very important that your application is complete when submitted. 

IRCC may not be able to process your application by August 6, 2021 if you’re unable to submit a complete application because of COVID-19 restrictions, such as biometrics or a medical exam. 

If you submit a complete application after May 15, 2021, IRCC is committed to processing it as quickly as possible, but it’s possible that you may not get a final decision before fall term begins. 

For questions about your fall term program options (e.g., in-person, remote, etc.), please connect with your faculty directly.

Depending on your individual circumstances, you may be able to stay in Canada. We’ve outlined those circumstances below:  

Studying online: If you’re continuing to pursue your studies online over the spring or fall term, you can remain in Canada so long as your study permit remains valid. If an extension of your study permit is necessary to finish up your studies, we recommend that you begin the extension application process six months prior to your current study permit expiring. Your study permit should be valid for an additional three months after you complete your program. For example, if you finish your program at the end of spring term in August, then you should extend your study permit until the end of November. This gives you the time necessary to gather your documents and apply for your post-grad work permit (PGWP). 

Finished program and beginning another program (one term off in between): If you finish your first program (e.g. undergraduate degree) and are planning to begin a second program (e.g. masters degree) one term later, you’re welcome to remain in Canada during that gap term. Ensure your study permit remains valid and is extended when necessary. 

If you’re interested in working during the gap term, you may do so, if:  

• you have a valid study permit with proper working authorizations; and 

• proof of completion from your first program; and 

• offer/letter of acceptance for your second program. 

Important:  

• If you require two terms off in between finishing your first program and beginning your second program, you’ll need to change your status to a visitor within 150 days of completing your first program or leave Canada. Please connect with a University of Waterloo immigration consultant for support with this process.  

Finished program and applying for PGWP: If you’ve finished your studies and intend to work in Canada, you’ll need to apply for the post-graduation work permit (PGWP) to stay in Canada. There are important timelines you should be aware of, such as applying within 90 days of completing your program and while holding a valid study permit, if you want to begin working right away. See the FAQs about applying for the PGWP.  

Taking more than one term off in a row: If you end up having to take a non-scheduled break for two consecutive terms and you plan to remain in Canada during this time, you’ll need to apply to change your status to a visitor to remain in Canada legally. Remember to include an explanation letter with your future IRCC applications to outline why you were off during these terms.  

For support with any of the above-mentioned applications, or if your situation is not addressed, please connect with the University of Waterloo’s Immigration Consulting team.  

Depending on your situation, your family members may be able to join you in Canada.

Please note that information from Immigration, Refugees and Citizenship Canada continues to change. It's recommended that you always contact the University of Waterloo’s Immigration Consulting team if you have any questions you would like to discuss. 

Having parents or family members accompany you to Canada to help you settle as a student

A parent or family member does not need written authorization from IRCC to travel with you to Canada if they have an essential (non-discretionary) reason for their travels.

Essential reasons for travel are either:

1. You’re a minor child (17 or under in Ontario) and you need a family member to

• travel with you
• help you meet your guardian in Canada, and
• get set up in your new home

2. You aren’t a minor child, but you have supporting documents that prove you need a family member with you to get settled. For example, you have a physical or mental condition and you need help getting settled. In this case, you’d submit a medical note as proof.

In addition, the parent or family member must also hold a valid temporary resident visa (TRV) or electronic travel authorization (eTA), depending on their citizenship. 

Unless the parent or family member meets the above criteria, we would not recommend they accompany you to Canada at this time, unless holding written authorization.

Having your spouse, common-law partner, and/or dependent children join you in Canada while you study

It may be possible for your dependents to join you in Canada. If you plan to come to Canada together, it’s recommended that you submit all your IRCC applications together when you apply online. 

For dependents entering with student or worker status, they must:  

• Have a study or work permit, or a letter of introduction showing they’ve been approved for a study or work permit, and
• meet all other requirements to enter Canada as a studentor worker.

For dependents entering with visitor status, they must: 

• Hold a valid temporary resident visa (TRV) or electronic travel authorization (eTA), depending on their citizenship, and
• meet all other requirements to enter Canada as a visitor. 
• If they’re travelling from the U.S., your dependent may be able to enter Canada if they can provide proof that they’re entering for an essential purpose. 
• If they’re not travelling from the U.S., written authorization will be required. Learn how to apply for written authorization. 

If you have questions about working in Canada, please connect with a University of Waterloo immigration consultant or review our working in Canada webpages for undergraduate students and graduate (masters or PhD) students. 

Working in Canada during COVID-19

To work in Canada as an international student, a valid study permit with the proper working conditions is required.   

Spring 2020 term: IRCC confirmed that you could continue to work during spring term, even if COVID-19 had forced you to become a part-time student or take a break in studies.   

Fall 2020 term and beyond: Regular working in Canada policies now apply. To work in Canada, you must be registered as a full-time student (note: part-time enrolment is acceptable in your final term only) or on a scheduled break. 

Working when your job is considered an essential service or function

Note: This policy ended as of August 31, 2020.  

As an international student working in essential services, you were temporarily allowed to work more than 20 hours if you were a full-time student for spring term and 

• a study permit holder in an academic session  
• eligible to work off-campus, and  

• providing an essential service  

Both you and your employer should have consulted Public Safety and Emergency Preparedness Canada’s  Guidance on Essential Services and Functions in Canada During the COVID-19 Outbreak  to determine if the work you were doing would allow you to work more than 20 hours per week during the academic session.  

This temporary rule change was in place until August 31, 2020. 

Important: If you were working in a health care setting (e.g. hospital, clinical lab, nursing home), with the elderly, or with children, you must have ensured that you completed a medical examination with an IRCC Panel Physician.

There will likely be a delay in processing times due to COVID-19. We would suggest planning ahead whenever possible and applying as soon as possible for your upcoming IRCC applications. The sooner you submit your application, the sooner it will begin processing. You can check the estimated processing times, but bear in mind these will not be accurate during COVID-19 interruptions.

Study permit/co-op work permit extension applications: As long as you apply for your study permit and/or co-op work permit extensions before your current permits expire, you have maintained status. Maintained status allows you to remain in Canada and continue studying and/or working. 

NOTE: If you leave Canada while your application is being processed, you will lose your maintained status and must then ensure that you have a valid permit and visa (TRV) or eTA (electronic travel authorization) before re-entering Canada. 

Initial co-op work permit applications: If you are waiting on your first co-op work permit application, you cannot begin your co-op work term in Canada until you receive the approval of your co-op work permit. A co-op work permit is required for all co-op work terms completed in Canada, however if you have a co-op work term coming up but your work permit is still processing, IRCC has made special provisions so that you might be able to start working. 

Post-grad work permits: As long as you applied for your PGWP while holding a valid study permit, and within 90 days of completing your program, it’s completely fine to remain in Canada and begin working full-time while they process your application.

Please note, to begin working immediately after submitting your PGWP application, you must:

• apply within 90 days of completing your program; and
• with a valid study permit that has full working authorizations; and
• not have worked without authorization during your period of studies.

You will need to apply for a restoration of your status as soon as possible.

Important: If your study permit expires and you have to apply for a restoration of your study permit, you cannot study while waiting for the decision to be processed. You must wait for the approval to resume your studies in Canada.

For details or support, check out IRCC’s website and connect with an immigration consultant.

NOTE: The temporary public policy allowing a person to apply for a restoration (even if it's been more than 90 days since status expired) has expired as of August 31, 2021. Regular restoration policies have now resumed.

As a special provision during COVID-19, you can begin your co-op work term in Canada using your study permit work authorizations. You would be limited to working 20 hours/week if your employer is off-campus, however you could work unrestricted hours/week on-campus if your employer is on-campus. You must also have the proper on and off campus working authorizations noted on your study permit to take advantage of this provision. If your co-op work permit is refused, you must stop working.  

The decision to take advantage of this provision would be at the discretion of your employer.  

To work in Canada, you will also require a social insurance number (SIN). Refer to the Student Success Office’s website for more details on how to apply online for a SIN during COVID-19.  

If you need to update your address, you can submit a webform to IRCC to notify them of your address change. Ensure that the new address is a Canadian mailing address. It should also be secure, reliable, and somewhere you know you’ll be able to receive mail in the coming months.

Please note, if you have already received the application decision, then the permit has already been mailed out and an address change will not be possible. Please connect with an immigration consultant for support if this situation applies to you.

If you have recently received an approval of your permit(s) and had your documents mailed to TC, they will likely be arriving in the next 2-3 weeks. The International Employment Specialist is retrieving mail at a limited capacity. Mail is being retrieved intermittently and will be forwarded to you via scanned copies. Scanned copies of your permits can be used for SIN extensions, TRV (visa) renewals, and to show proof of your work authorization to an employer.

If you have an  urgent reason  for requiring the original documents at this point in time (e.g. you plan to travel outside of Canada), please contact the International Employment Specialist. For all other scenarios, we kindly request your patience for the safety of yourself and our staff members during this time. You will receive your permits as soon as campus services resume - not to worry. 

To check your UHIP status, or for any UHIP related inquiries, please email uhip@uwaterloo.ca, including your full-name and student number. If you are not eligible for UHIP, you may want to look into private health insurance companies. Here are examples of a few private health insurance companies that you may want to consider (but do your research as there are others):  

• Ingle International 
• Cowan Insurance 
• Guard.Me 
• Blue Cross 

If you suspect you’re ill, visit the Government of Ontario COVID-19 self-assessment website and follow the instructions.

UHIP will provide coverage for medical doctor appointments, hospital stays, diagnostic tests, etc. as it does for other illnesses. Note: The WUSA and GSA Health plans cover the costs of prescriptions.

If you’re unsure about your current UHIP coverage status, you can confirm by checking the termination date on your UHIP coverage card, or by e-mailing uhip@uwaterloo.ca.

Check the UHIP FAQs about COVID-19.

The post-graduation work permit (PGWP) policies have been updated by Immigration, Refugees, and Citizenship Canada (IRCC) on February 15, 2021.

If you currently live in Canada

IRCC has confirmed that you’re still eligible for the PGWP if your in-person classes in Canada have been moved to an online-only format and you are taking your classes online because of COVID-19.   

To date, Waterloo has offered online courses due to COVID-19 during winter 2020, spring 2020, fall 2020, and winter 2021. Waterloo will also be offering online courses during spring 2021 due to COVID-19. 

Note: 

• If you had to put your studies on hold, or study part-time, because of COVID-19 during the winter or spring 2020 terms, this will not impact your eligibility for the PGWP. You should include an explanation letter with your PGWP application to outline how you were impacted by COVID-19 during this time. 
• As of fall 2020, you must be studying full-time, unless on a scheduled break or in your final term, to remain eligible for the PGWP.
• Normally, only 50% of your studies can be completed via distance learning (i.e. online courses), however studies completed online and inside of Canada during COVID-19 will not be counted as “distance learning”.

If you currently live outside of Canada

If you can’t travel to Canada at this time and you’re taking your classes online, you’re still eligible for a PGWP if you meet all the standard PGWP requirements and

• you’ve been enrolled in a program that was in progress during winter 2020, or
• you’ve started or will start a program between spring 2020 and fall 2021, and
  • you have a study permit, or
  • you’ve been approved for a study permit, or
  • you applied for a study permit before starting your study program and you eventually receive an approval.

All your time studying online outside Canada between spring 2020 and December 31, 2021, counts toward the length of a PGWP.

If you're completing two programs

If you’re completing 2 study programs, you can finish 100% of your studies online and outside of Canada if the programs were ongoing or started between March 2020 and fall 2021, and

• both study programs are from an eligible DLI and are completed within 2 years, and
• each program meets all PGWP eligibility requirements and is at least 8 months long.

Time spent studying outside Canada after December 31, 2021, won’t count towards the length of a PGWP.

Applying for a PGWP

You can apply for a PGWP from inside or outside of Canada. 

Applying within Canada:  

• If you’re applying from within Canada and want to begin working right away, you must apply within 90 days of completing your program and with a valid study permit. 
• If you plan to apply after the initial 90 days, you’ll first need to change your status to a visitor before day 90 and then submit the PGWP application via paper before day 180. You cannot work while awaiting the PGWP decision to be made. 

Applying outside of Canada:  

• If you plan to apply outside of Canada, you'll have a full 180 days to apply but will not be able to re-enter Canada until receiving the approval. The sooner you apply, the sooner your application will begin processing. 
• Once approved, you’ll send your passport to IRCC to have the W1 TRV issued. Upon arriving back in Canada, your PGWP will be printed at the airport. 
• Calculation of the 180 days begins when your study permit expires or you met your degree requirements, whichever comes first. 
• It’s acceptable to work outside of Canada for a Canadian employer without a valid work permit. This decision is at the employer’s discretion. 

Important things to note: 

• Proof of completing your studies will be available after your degree requirements have been met. You should be able to receive your completion documents shortly after your Quest account reflects that degree requirements have been met. 
• Keep a close eye on your Quest account. Once it reflects that your degree requirements have been met, you can no longer work in Canada until after submitting the PGWP application. The onus is on you to check your Quest account and stop working after your degree requirements are met. 
• The PGWP application will require a completion letter and an official transcript, both of which can be ordered online and received via e-mail from The Centre. 
• More information about PGWP policies, application processes and required documents can be found on the Student Success Office’s website.

Entering Canada as a PGWP holder

While there are travel restriction exemptions in place for work permit holders, IRCC has advised:   

Entering for the first time as a worker (with PGWP approval letter only)  

• You can enter for the first time if you have a valid job offer/proof of employment.  
• You cannot enter for the first time without proof of a job offer/employment.   

Re-entering as a worker (PGWP has previously been issued)  

• You can enter whether you are employed or unemployed (i.e. laid off due to COVID-19).  
• You will need to provide proof that you were previously established in Canada as a worker. Time spent as a student may not be considered.  
• If this situation applies to you, we suggest travelling with proof of your establishment in Canada and your previous employment.   

If you’ve been approved for a work permit while outside of Canada and you’re currently unemployed, we would highly recommend delaying your entry to Canada until you have either secured employment (and have proof available) or Canadian travel restrictions are lifted.

Extending your PGWP during COVID-19

Effective January 27, 2021, foreign nationals in Canada with an expired or expiring post-graduation work permit (PGWP) will have a one-time opportunity to apply for another open work permit with a duration of 18 months. Applications will be accepted until July 27, 2021. Learn the eligibility criteria and how to apply on IRCC’s website.