As part of our safe return to campus, we have developed a tool called Campus Check-In that will help monitor campus building occupancy levels both within buildings and within departments.

Reviewed by the Region of Waterloo Public Health, and available to all students, employees, and visitors, Campus Check-In will allow us to meet guidelines from the Government of Canada for post-secondary institutions during the COVID-19 pandemic, and:

  • provide students and employees with a reminder to conduct a health self-assessment each day of planned attendance on campus,
  • support local Public Health authorities with contact tracing responsibilities, 
  • assist units in evaluating the success of their return to campus plans,
  • allow the University to identify potentially overcrowded areas, and 
  • support Plant Operations building management for custodial services and energy use. 

Effective, September 8, 2020, all visits to campus buildings must be recorded using Campus Check-In. Please review the Notice of Information Collection

How Campus Check-In works

You can choose to log your attendance in campus buildings using the automatic or manual recording options, described below. You may select the recording option used each day you visit campus; you do not have to use the same method every time.

Automatic recording (recommended option)

The automatic reporting option uses the eduroam wireless network. Any personal device (i.e. phone, tablet, laptop) you connect to the campus Wi-Fi will automatically record your username, building access point (location), and time of connection. You don’t need to do anything else if you choose this option. Trouble connecting? Contact IST Service Desk.

Manual recording

If you do not have a Wi-Fi enabled device, or choose not to connect to eduroam, you must complete the Campus Check-In form. You will be asked to record the buildings you visited and the times you arrived and left.

You must complete this form every day you visit campus and for every building you visit.


If you don’t normally have access to any kind of device or computer that can access this tool, please speak to your supervisor about a plan to record your building visits by using the paper copy of the campus check-in form .

Before coming to campus

Protecting your privacy

The privacy of our community is of utmost importance. Policy 46 - Information Management and the Guidelines on Use of Waterloo computing and network resources protect any personally identifying information that eduroam collects. 

Occupancy reporting

We will make building and departmental occupancy level reports available to campus leaders to assist in evaluating return to campus plans. For privacy reasons, these reports will include only non-identifying data in aggregate form (e.g. overall number of people in a building). View Use of Campus Check-In Occupancy Reports before requesting access.

Contact tracing

In the event a member of the University community tests positive for COVID-19, our Health Services and Occupational Health teams will use data from more detailed reports to contact anyone who may have come in close contact with COVID-positive cases in our community.