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Graduate student access

The University and faculties have developed protocols for graduate students and their supervisors to request access to non-laboratory campus facilities in order to promote their academic and research progress.

The University and faculties have also worked collaboratively to develop a common set of considerations and criteria to be used in the vetting of these requests, while still acknowledging faculties’ local conditions. These include:

  • The safety of students and the University Community is the primary consideration.  All members of the University community are encouraged to continue to work remotely unless there is a compelling need for access to campus.
  • Access to facilities will only be possible if students have been included in departmental/faculty occupancy considerations and plans.
  • Access to a campus facility at any time is limited by public health guidance on that facility’s occupancy limit.   
  • Students for whom their remote conditions create significant impediments to their academic and research progress will be given priority.  These challenges may include:
    • Insufficient or unreliable internet access;
    • Personal obligations such as child or family care that creates challenging environments;
    • Inability to access research resources that can’t be resolved remotely;
  • Other considerations as articulated by the faculties or departments to ensure safety compliance 

To access campus for non-research or laboratory purposes, please follow the following faculty-specific process. 

Workplace access for employees

Employees must obtain approval from their department/faculty to access buildings on campus. 

A summary of Plant Operations services is revised on a weekly basis to reflect the needs of our campus. The current service is posted on the Plant Operations website and the Plant Operations Modified Service page

Preventive measures for on-campus employees

We all have an important part to play in limiting the risk of COVID-19 and maintaining the safety of our campus community. If you are coming to campus, be sure to do the following: 

Vehicle use guidelines

University vehicles are used for both on and off-campus essential work, including field work. 

When using a University vehicle, employees are required to: 

  • Complete a daily self-assessment for symptoms.  
  • Keep detailed records of locations travelled to, specifically when travelling beyond the confines of the University of Waterloo main and satellite campuses.  

In order to ensure that physical distancing is practiced: 

  • Do not travel with more than one person per vehicle where physical distancing cannot be maintained, or barriers have not been installed.  
  • If travel alone is not possible: 
    • Employees should travel in a vehicle large enough to maintain at least a 2m separation from each other.  
    • The vehicle ventilation should be set to fresh air only (no recirculation) and if possible, open windows to maximize air flow.  
    • Plexiglass or other suitable clear barriers can be installed between employees 
    • PPE in the form of an ASTM Level 2 medical mask must be worn by every occupant while in the vehicle.  
    • Remove unnecessary items from the vehicle and separate belongings to avoid contact between belongings or by other employees. Remove all belongings and trash after each use.  

Cleaning of vehicles and hand hygiene is required before and after each use: 

  • Wash hands or use alcohol-based hand rub.  
  • Cleaning supplies (disinfectant and disposable cloths) must be available in each vehicle. Every user must clean all high-touch surfaces – door handle, steering wheel, seatbelt, gear shift, and control.  
  • When refuelling, wipe down gas pump handles and keypad surfaces.  

Contractor and service provider requirements

A procedure to manage COVID-19 health and safety requirements for the return of contractors and service providers on campus has been developed and is the responsibility of the hiring department to manage.

Please note that all Design & Construction projects (Works Requests) will be managed directly by Plant Operations – Design & Construction. This process applies to all other contractors and service providers accessing campus, with the exception of delivery-only services.

Parking fees

For employees with parking permits, payroll deductions were suspended in April 2020 and parking will remain free of charge until November 1.

Starting September 8, standard parking enforcement will begin. This means that you are required to park in your designated parking lots and clearly display your valid permit. If you use a pay and display lot, you are required to display a valid ticket.

If you currently have a valid parking permit, payroll deductions for standard parking fees will resume on November 1, 2021. You can cancel your parking permit by returning your hang tag and transponder (if applicable) before October 8, 2021 to avoid November’s payroll deductions. 

If you currently do not have a permit, you can obtain one for X lot. Parking charges will start in November.

Please note that temporary holds for permit holders are not available. If you choose to cancel your parking permit, you can elect to register for the wait list for any designated lots. 

If you don’t have a current parking permit and visit campus intermittently, you can park in one of many pay and display lots available where a daily rate applies.

Reporting COVID-like illness

If you are ill, do not come to campus. If you become ill while working on campus, go home, seek appropriate medical attention as needed and notify  Occupational Health  immediately. 

If you have medical questions, contact your health care provider or your local public health unit. 

Learn more about what to do if you are ill, or if an employee or student discloses an illness to you, on the Health Protocols page.