Friday, January 11, 2019

Get ready for Feds Welcome Week

Federation of Students Welcome Week logoThe Federation of Students' annual Winter Welcome Week is happening from January 14 to 18.

Things get started Monday morning with Warrior Breakfast, a food free-for-all running from 8 to 10 a.m. while supplies last in the Great Hall of the Student Life Centre (SLC).

Later that afternoon will be Put Some Icing On It, a cookie decorating party from 2 to 4 p.m. in the SLC Multipurpose Room.

Your thumbs will get a workout at the We Got Game free video arcade in the SLC's lower level on Tuesday, January 15 from 11 a.m. to 4 p.m. A variety of video game systems, including VR, will be set up for your electronic enjoyment, and best of all you can leave your quarters at home - they're free to play. 

Strap on your skates on Tuesday, January 15 for Warriors on Ice, which takes place from 8 p.m. to midnight.

On Wednesday, January 16, the Campus Life Fair will take place in the SLC Great Hall from 11 a.m. to 2 p.m.

Shake off the winter chill and learn some new dance moves at Beyography. This free Beyonce-inspired choreography dance class takes place on Wednesday, January 16 from 4 to 6 p.m. in the SLC Lower Atrium.

Sex Toy Bingo takes place in the St. Paul’s Alumni Hall on Thursday, January 17 from 7 to 10 p.m.

Learn how to be more involved in Waterloo’s student culture at Clubs and Society Days, taking place on Thursday, January 17 and Friday, January 18 from 11 a.m. to 3 p.m. in the SLC Great Hall.

Winter Welcome Week wraps with a Cider & Sweets + Dear Future Me on Saturday, January 19 from 11 a.m. to 2 p.m. in the SLC Lower Atrium. Feds volunteers will be handing out free apple cider and sweet treats, while supplies last.

Welcome Weeks take place every term and are full of fun and free events for undergraduate students as campus welcomes them back to the University.

Check out the Federation of Students website for more details.

Sustainability Certificate for University employees

"Sustainability Certificate" text over image of students walking through campus

The Sustainability Office is excited to announce the winter term dates for the Sustainability Certificate, available to all University employees. This series of in-class courses in intended to help Waterloo embed sustainability into campus culture, one of the major goals of the University’s Environmental Sustainability Strategy.

This series includes seven modules that cover key local and global sustainability issues, what Waterloo is doing, and tools and resources for employees to integrate sustainability into their own departments, homes, and beyond. The certificate was first piloted during the 2018 winter term and offered to the general public over the 2018 spring term, with more than 100 employees having started or completed the certificate to date.

The first module, SUS101: Introduction to Sustainability takes place this month with three sessions available on Thursday, January 17, Thursday, January 24 and Thursday, January 31. Register soon to reserve a spot.

For more information and to register for the winter term, visit the Sustainability Certificate webpage

Have you disclosed your IP?

The Electronic IP Disclosure Form is available for researchers to disclose Intellectual Property (IP) and should be completed by January 31, 2019.

The questionnaire has been designed to facilitate annual collection of IP and commercialization information to meet Policy 73 requirements. For faculty who have never completed the form, it is especially important to do so. For those who completed the form last year, it will only take a few minutes to update it with new information. For faculty members without IP/commercialization information to disclose, the form can be completed in just a minute or so.

Completion of the form helps to accurately recognize Waterloo’s expertise in innovation, entrepreneurship, IP creation, and commercialization.

More information about IP disclosure and how many faculty members have completed the form is available on the Policy 73 webpage. Please email if you have any questions.

Workday: Frequently Asked Questions

three coworkers in discussion over a tablet screen

A message from Human Resources

Workday, the new HR system for the University of Waterloo launched on Monday. With the transition to the brand new system, the Support Centre is receiving a high volume of inquiries and is working quickly to respond. If you haven’t received a response, we appreciate your patience and will get back to you as soon as possible.

In the meantime, we wanted to address some frequently asked questions that have come up:

1. How do I access my historical pay slips and tax forms?

Log in to Workday and go to the Cloud iconView Profile > Personal (under your Worker Profile) > Documents. View historical pay slips and tax documents user guide for step-by-step instructions.

2. Why isn’t my co-op student or grad student information showing in Workday?

We are currently working through the high volume of paperwork for co-op student hiring that was submitted to HR prior to the launch of Workday. If paperwork was not submitted for a co-op student hire, the hire can now to be completed in Workday. In addition, grad student information will be loaded no later than Friday, January 11th for the winter term.

Once the hire is complete in Workday, the student will receive an onboarding message in their email. They can then log in to Workday and must fill out their personal and banking information in order to be paid on time.

3. What should I do if my organizational chart, vacation or other information is incorrect?

You can edit a lot of your own personal information yourself within Workday, including emergency contact, address and banking information (see the user guides for assistance). However, if there are discrepancies with your organizational chart, vacation or job title this will need to be fixed through HR. If you have already contacted the Support Centre with a request, we are currently working on updating your information.

4. How can I get security access for hiring or time keeping?

A manager will need to submit the Workday Permission Request form. Within the form, there is an option for access for several different roles, including Campus Partner, Timekeeper, and ELM administrator. Descriptions of the roles can be found within the form.

You can find additional support and assistance on the Workday website, including the Workday user guides. Again, we sincerely appreciate your patience during this transition.

Workday Support Centre

Please be aware that we have modified our phone hours slightly, so that our support team can respond to your emails and return your phone calls.

Phone hours: 10am-12pm, 1pm-3pm Monday to Friday (extension 33000).

Drop-in hours: 10am-12pm, 1pm-3pm Monday to Friday (EC1 1004). If you need extended time with a support team member, please email us to book an appointment.


Link of the day

Sister Rosetta Tharpe Day

When and where

Chamber Music Ensembles Winter 2019 Auditions open, Monday, January 7 to January 19. See for details.

NEW - Free Shoe Tag Classes. January 10 – January 13.

Winter 2019 Orientation, Friday, January 11.

Uberland: How Algorithms Are Rewriting the Rules of Work, Friday, January 11, 1:00 p.m., HH 1106.

NEW - IT Seminar “SHARCNET at Waterloo,” Friday, January 11, 9:00 a.m. to 9:45 a.m., MC 2009.

NEW - Warriors Men Hockey vs. Brock – Camp and Minor League Day. January 12th, 2:00pm CIF Arena, 2:00pm CIF Arena

Clarity in scientific writing, Monday, January 14, 1:00 p.m. to 4:00 p.m., SCH 228F.

Alleviating Anxiety Seminar, Monday, January 14, 1:00 p.m. to 3:00 p.m., HS 2302.

Coping Skills Seminar - Challenging Thinking, Monday, January 14, 4:00 p.m., HS 2302.

Youth Sumer Camp Registration Opens. Monday January 14th, 8:30am​

Intramural Registration Deadline. Monday, January 14th, 1:00pm​

Free Instructional Classes. January 14th – 18th

Athletics and Recreation Open House. Tuesday, January 15th, 9:30am – 2:00pm SLC Great Hall

Apply to the Master of Business, Entrepreneurship and Technology (MBET) program, Wednesday, January 16, 12 p.m., Online Webinar.

Velocity Start: What’s Your Problem?, “Larry Smith’s legendary talk on how find and solve “killer” problems,” Wednesday, January 16, 7:30pm, Velocity Start, SCH 2nd Floor

Communication for the workplace, Wednesday, January 16 and Thursday, January 17, SCH 228F.

Research Ethics drop-in training session, Wednesday, January 16, 10:00 a.m. to 12:00 p.m., Dana Porter Library.

Noon Hour Concert: Wie Melodien, Wednesday, January 16, 12:30 p.m., Conrad Grebel University College Chapel.

QPR Mental Health Training, Wednesday, January 16, 1:30 p.m., NH second floor.

Gallery launch for Gichitwaawizi'igewin: Honouring, Thursday, January 17, 4:00 p.m., Kindred Credit Union Centre for Peace Advancement at Conrad Grebel University College.

Book launch — Atomic Assurance: The Alliance Politics of Nuclear Proliferation. Thursday, January 17, noon. Balsillie School of International Affairs.

Medieval Lecture Series, "Felony and the Guilty Mind in Medieval England," featuring Elizabeth Kamali, Harvard Law School. Thursday, January 17, 4 to 6 p.m. SJ2-1002.

Orchestra@uwaterloo Open Rehearsal. Thursday, January 17, 7 p.m. REV. Register to audition.

Knowledge Integration Seminar: Building a grassroots coalition for the green economy, Friday, January 18, 2:30 p.m., EV3 1408.

Conditioning Classes Registration Deadline. January 18th

Warriors Volleyball vs. RMC. Residence Night. Friday, January 18th 6:00pm PAC Main Gym

Warrior Women’s Hockey vs Brock – Alumni Day, Bell Let’s Talk. Saturday, January 19th 2:00pm CIF Arena

Instructional Registration Deadline. Sunday, January 20th

Velocity Graduate Student Startup Fund applications close, “Win $20,000 in funding for a startup and acceptance into the Velocity Garage incubator program,” Sunday, January 20, 11:59 p.m.

Literature reviews for grads (Part A): Organizing research, Monday, January 21, 2:00 p.m., SCH 228F.

Coping Skills Seminar - Thriving With Emotions, Monday, January 21, 4:00 p.m., HS 2302.

CBB/WIN Lecture featuring Dr. Alessandro Olivo, University College London, “Origins, state-of-the-art and application perspectives of incoherent x-ray phase contrast imaging methods,” Tuesday January 22, 1:00 p.m. to 2:00 p.m., QNC 1501. [Registration]

Velocity Fund $5K applications open, “Today’s Velocity Fund winners, tomorrow’s innovative companies,” Monday, January 21

The Body Project, Tuesday, January 22, 5:00 p.m., HS 2302.

Waterloo Centre for Microbial Research seminar, “UW, Intellectual Property & You,” Tuesday, January 22, 10:00 a.m. to 11:00 a.m., QNC 1506.

The legal, business, and moral duty to design hardware, software, and human-computer interfaces to be fully accessible to people with disabilities — Why and how, David Lepofsky, Chair, Accessibility for Ontarians with Disabilities Act Alliance, Tuesday, January 22, 2:30 p.m. to 3:30 p.m., DC 1350.

Faculty Research Networking Event: VR & Augmented Reality, Wednesday, January 23, 11:30 a.m. to 1:30 p.m., GI Collaboration Space (EC1-1323). Please register. Open to faculty and post docs.

Research Ethics drop-in training session, Wednesday, January 23, 10 a.m. to 12 p.m., Dana Porter Library.

Vision Science Research Seminar Series, featuring Dr. Michael Barnett-Cowan, “More Than Meets The Eye: Multisensory Integration in Virtual Environments.” Wednesday, January 23, 2019, 4:30 p.m., OPT 1129.

Velocity Start: Do People Want Your Sh*t?, “Learn about topics related to market validation,” Wednesday, January 23, 7:30 p.m., Velocity Start, SCH 2nd Floor.

Portfolio & Project Management Community of Practice (PPM CoP) session, “Framing decision making,” Wednesday, January 23, 9:00 a.m. to 10:30 a.m., EC5 1111. 

Résumé Tips (for employees only), Wednesday, Jan. 23, 12 - 1 pm, TC 1208​

Research Talks, “Unearthing ancient environments with microbes,” featuring Alexis Dolphin, Andrew Doxey, Kirsten Müller, and Peter Keech. Thursday, January 24, 11:45 a.m. to 1 p.m., Davis Centre 1302. Please register as seating is limited.

NEW - Warriors Basketball vs. Laurier – Battle of Waterloo, Bell Let’s Talk. Friday, January 25 6 p.m., PAC Main Gym

President's Lecture, featuring Donna Strickland, Nobel laureate, Wednesday, January 30, 7 to 9 p.m., J. G. Hagey Hall of the Humanities.