Records of the acquisition of goods and services through the University purchasing card (Pcard) program.
Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Version Information
Content & Scope
The Pcard program enables authorized card holders to pay for goods and services using a University Visa credit card.
The records include packing slips, invoices, receipts, Visa slips, and monthly Visa statements.
Responsible Unit
Units with individuals holding Pcards.
Information Steward
Vice President, Administration & Finance.
Information Confidentiality Classification
Highly Restricted.
Retention
7 years.
Disposition
Secure Destruction.
Note
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
Authority
Income Tax Act, 1985, s.230 (4)(b).
Retention Rationale
Income Tax Act, s. 230 (4)(b) specifies that records be kept for 6 years after the taxation year to which they relate.
Approval Date
14 April 2010