Records of University banking and cash administration.
Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention Rationale | Version Information
Content & Scope
The records include deposit slips, account statements, bank reconciliations, transfers, credit and debit memos, petty cash administration records, and related documents and correspondence.
Responsible Unit
Finance.
Information Steward
Vice President, Administration & Finance.
Information Confidentiality Classification
Confidential.
Retention
7 years.
Disposition
Secure Destruction.
Note
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
Authority
- Policy 51 – Cash Handling.
- Procedure 8, Banking.
Retention Rationale
Income Tax Act, 1985, s. 230 (4) (b) specifies that records be kept for 6 years after the taxation year to which they relate.
Approval Date
14 April 2010