FN15 – Purchasing Card Transactions

Records of the acquisition of goods and services through the University purchasing card (Pcard) program.

Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | AuthorityVersion Information

Content & Scope

The Pcard program enables authorized card holders to pay for goods and services using a University Visa credit card.

The records include packing slips, invoices, receipts, Visa slips, and monthly Visa statements.

Responsible Unit

Units with individuals holding Pcards.

Information Steward

Vice President, Administration & Finance.

Information Confidentiality Classification

Highly Restricted.


7 years.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


Income Tax Act, 1985, s.230 (4)(b).

Retention Rationale

Income Tax Act, s. 230 (4)(b) specifies that records be kept for 6 years after the taxation year to which they relate.

Approval Date

14 April 2010