Records of the acquisition of goods and services through the University purchasing card (Pcard) program.

Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | AuthorityVersion Information

Content & Scope

The Pcard program enables authorized card holders to pay for goods and services using a University Visa credit card.

The records include packing slips, invoices, receipts, Visa slips, and monthly Visa statements.

Responsible Unit

Units with individuals holding Pcards.

Information Steward

Vice President, Administration & Finance.

Information Confidentiality Classification

Highly Restricted.

Retention

7 years.

Disposition

Secure Destruction.

Authority

Income Tax Act, 1985, s.230 (4)(b).

Retention Rationale

Income Tax Act, s. 230 (4)(b) specifies that records be kept for 6 years after the taxation year to which they relate.

Approval Date

14 April 2010