Records of the planning, control, and follow-up for University and individual unit annual budgets.
Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Version Information
Content & Scope
A university-wide budget is approved each year by the Board of Governors. The base budget (based on the previous year's allocations) is entered into the enterprise financial system and accounts are adjusted as amounts are approved.
The records include budget estimates and submissions, the budget subsystem, budget adjustment approvals, statistics, and related correspondence.
Related Records
- Budget estimates and encumbrances are maintained as part of the general ledger in the enterprise financial system.
- For the approved university-wide budget, see GV10 – Board of Governors.
Responsible Unit
- Associate Provost, Integrated Planning & Budgeting.
- Finance.
- Institutional Analysis & Planning.
- All units responsible for their own budgeting.
Information Steward
- Associate Provost, Integrated Planning & Budgeting.
- Vice-President, Administration & Finance.
Information Confidentiality Classification
Restricted.
Retention
7 years.
Note
Data derived from these records may be retained by the University until superseded or obsolete.
Disposition
Secure destruction.
Note
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
Authority
University of Waterloo Act, 1972.
Under Review Date
22 July 2020