Records of the planning, control, and follow-up for University and individual unit annual budgets.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | AuthorityVersion Information

Content & Scope

A university-wide budget is approved each year by the Board of Governors. The base budget (based on the previous year's allocations) is entered into the enterprise financial system and accounts are adjusted as amounts are approved.

The records include budget estimates and submissions, the budget subsystem, budget adjustment approvals, statistics, and related correspondence.

Related Records

  • Budget estimates and encumbrances are maintained as part of the general ledger in the enterprise financial system.
  • For the approved university-wide budget, see GV10 – Board of Governors.

Responsible Unit

  • Associate Provost, Integrated Planning & Budgeting.
  • Finance.
  • Institutional Analysis & Planning.
  • All units responsible for their own budgeting.

Information Steward

  • Associate Provost, Integrated Planning & Budgeting.
  • Vice-President, Administration & Finance.

Information Confidentiality Classification



7 years.


Data derived from these records may be retained by the University until superseded or obsolete.


Secure destruction.


University of Waterloo Act, 1972.

Under Review Date

22 July 2020