Records of donations of money to the University for general or specific purposes and which must be held in perpetuity.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Authority | Retention Rationale | Version Information

Content & Scope

The management of these monies is overseen by the Board Finance & Investment Committee.

The records include copies of donation agreements, signing authorities and other documentation related to the purpose of the funds.

Related Records

  • For original donation agreements, see AD80 – Contracts & Agreements.
  • For records related to donors and donation history, see UR70 – Alumni & Donor Case Files.
  • For the records of the Board of Governors Finance & Investment Committee, see GV20 – Board of Governors Committees.

Responsible Unit

Finance.

Information Steward

Vice President, Administration & Finance.

Information Confidentiality Classification

Restricted.

Retention

Permanent.

Authority

  • University of Waterloo Act, 1972.
  • Income Tax Regulations 5800 1 (d) (iv).

Retention Rationale

Income Tax Regulations 5800 requires all records of any donations received by a registered charity that were subject to a direction by the donor that the property given be held by the charity for a period of not less than 10 years must be retained until 2 years after the charity's registration is revoked.

Approval Date

14 April 2010