HS12 – Emergency/Safety Plans & Programs

Records of plans, programs, and procedures to promote the well-being and safety of the University community in the face of specific threats or hazards.

Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention Rationale | Version Information

Content & Scope

Emergency and safety plans and programs include the health and safety program, emergency plans, pandemic plans, fire safety plans, first-aid emergency procedures, laboratory safety programs, radiation safety program and procedures, confined spaces program, and the asbestos program. Some emergency and safety plans and programs are required by law.

Responsible Unit

  • Safety Office.
  • Special Constable Service.
  • Laboratories and units with unit specific plans or programs.

Information Steward

Vice-President, Administration & Finance.

Information Confidentiality Classification

  • Public: plans and procedures intended for public release.
  • Confidential: all other records.


Minimum until superseded by a new/revised plan or program or obsolete.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


  • Occupational Health and Safety Act, s. 25(2)(j)
  • Policy 34 – Health, Safety, and Environment
  • O. Reg. 213/07 : Fire Code s. 2.8.2
  • Health Canada. Laboratory Safety Guidelines (3rd ed.), s. 3.1.1
  • O. Reg. 490/09: Designated Substances, s. 20
  • SOR/2000-203: Radiation Protection Regulations, s. 4
  • O. Reg. 632/05: Confined Spaces

Retention Rationale

The retention period is based on operational use.

Approval Date

19 December 2011