HS39 – X-Ray Permits

Records of the installation and use of X-ray sources.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention RationaleVersion Information

Content & Scope

Ministry of Labour approval is required to install and operate X-ray sources. The use of X-ray sources at the University is managed through an internal permit system.

This records class excludes radiation dosimetry records for individual workers and records of training of individual workers maintained in the human resources management system.

The records include applications for review of permanent X-ray locations, floor plans and other supporting documentation, ministry approvals, permits and amended permits, safety inspections, and worker registration and training records.

Related Records

  • For radiation dosimetry records for individual workers, see HS35 – Radiation Dosimetry Reports.
  • For training records maintained in the human resources management system, see HR05 – Human Resources Management System.

Responsible Unit

Safety Office.

Information Steward

Vice-President, Administration & Finance.

Information Confidentiality Classification



  • Worker registration and training records: 3 years after termination of employment under the permit.
  • All other records: 3 years after expiry of permit.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


R.R.O. 1990, Reg. 861: X-Ray Safety, under the Occupational Health and Safety Act.

Retention Rationale

The retention period is based on operational use.

Approval Date

19 December 2011