HS42 – Confined Space Entries

Records of work performed in confined spaces.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention RationaleVersion Information

Content & Scope

Under the Ontario Confined Spaces regulation, an entry permit is required each time work is to be performed in a confined space as defined in the regulation.

This records class excludes the University's confined space program.

The records include permits, hazard assessments, plans, coordination documents as applicable, records of entries and exits under the permit, and air testing results.

Related Records

For the University's confined space program, see HS12 – Emergency/Safety Plans and Programs.

Responsible Unit

  • Plant Operations.
  • Units with persons working in confined spaces.

Information Steward

Vice-President, Administration & Finance.

Information Confidentiality Classification



1 year plus such longer time as necessary so that the 2 most recent records for each confined space are retained.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


O. Reg. 632/05: Confined Spaces.

Retention Rationale

O. Reg. 632/05; Confined Spaces, s. 21 (1) requires that records be kept for one year and the period that is necessary to ensure that at least the two most recent records of each kind that relate to a particular confined space are retained.

Approval Date

19 December 2011