HS62 – Workplace Safety & Insurance Administration

Records of the administration of the University's account with the Workplace Safety and Insurance Board (WSIB).

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention RationaleVersion Information

Content & Scope

The assessment of the University's WSIB premium is based on wages paid to employees combined with the costs associated with claims filed with WSIB.

This records class excludes WSIB premium remittances.

The records include employer's statements to WSIB, rate framework statements under WSIB experience rating programs, accident cost statements, and related correspondence.

Related Records

For premium remittances, see FN12 – Accounts Payable.

Responsible Unit

  • Human Resources.
  • Safety Office.

Information Steward

Vice-President, Administration & Finance.

Information Confidentiality Classification



7 years.

Note: anonymized data derived from these records may be retained by the University until superseded or obsolete.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


Workplace Safety and Insurance Act, 1997.

Retention Rationale

The retention period is based on the WSIB guideline that employer's retain WSIB-related documents for the current year and previous 6 calendar years (WSIB Policy Report v. 14, no. 4, Nov. 2001).

Approval Date

19 December 2011