HS78 – Special Constables' Notebooks

Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Retention RationaleVersion Information

Content & Scope

Special constables carry notebooks to record the details of an incident/occurrence at the scene.

Responsible Unit

Special Constable Service.

Information Steward

Vice-President, Administration & Finance.

Information Confidentiality Classification

Highly Restricted.


75 years after termination of employment with Special Constable Service.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.

Retention Rationale

The retention period is based on the records retention practices of the Waterloo Regional Police Service.

Approval Date

19 December 2011