Records of the management of the benefit plans for employees of the University and participating affiliated organizations.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | DispositionRetention Rationale | Version Information

Content & Scope

Management of the benefit plan includes the annual review of benefit maxima, the annual review of the benefit plan with the insurance carrier(s) to determine premium rates and levels of coverage for the upcoming year, and ad hoc reporting regarding specific issues or quotes for new services. All changes to the benefit plans must be approved by the Board of Governors Pension & Benefits Committee.

This records class excludes contracts with insurance carriers and the records of the Board of Governors Pension & Benefits Committee.

The records include carriers' renewal rates, consultants' reports, plan usage data, summary reports, recommendations, and related correspondence.

Related Records

  • For contracts with insurance carriers, see AD80 – Contracts and Agreements.
  • For the records of the Pension and Benefits Committee, see GV20 – Board of Governors Committees.

Responsible Unit

Human Resources.

Information Steward

Associate Provost, Human Resources.

Information Confidentiality Classification



  • Summary renewal report: Permanent.
  • All other records: Until operational use ceases.


Secure Destruction.

Retention Rationale

The retention period is based on operational use.

Approval Date

26 October 2011