Records of filing payroll information returns with the Canada Revenue Agency (CRA).
Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention Rationale | Version Information
Content & Scope
Employers are required to file information returns for individuals receiving employment income or other amounts related to income, as well as summaries of the information on individual slips.
This records class excludes records relating to remitting payroll taxes to the CRA.
The records include T4s, T4As, and T4 and T4A summaries.
Related Records
For records related to CRA remittances, see FN12 – Accounts Payable.
Responsible Unit
Human Resources.
Information Steward
Vice-President, Administration & Finance.
Information Confidentiality Classification
Highly Restricted.
Retention
Minimum 7 years.
Disposition
Secure Destruction.
Note
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
Authority
Income Tax Act, 1985.
Retention Rationale
The retention period is based on the Income Tax Act, 1985, s. 230 (4) which requires records to be kept until the expiration of six years from the end of the last taxation year to which the records and books of account relate.
Approval Date
26 October 2011