Records of employment and pay equity.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Archival RecordsAuthority | Retention Rationale | Version Information

Content & Scope

Employment equity refers to providing equal employment opportunity to all individuals and to promoting the full participation and integration of under-represented groups: women, visible minorities, aboriginal people, and people with disabilities. The University participates in Government of Canada employment equity requirements under the Federal Contractors Program. Pay equity refers to equal pay for work of equal value and requires that work mostly or traditionally done by women be compared to work mostly or traditionally done by men.

This records class excludes employment equity information relating to individual employees.

The records include workforce survey questionnaires, workforce analyses, summary reports of appointment processes, reviews of employment systems, employment and pay equity plans, job comparisons, and information provided to employees.

Related Records

For employment equity information relating to individual employees, see HR05 – Human Resources Management System.

Responsible Unit

Human Resources.

Information Steward

Associate Provost, Human Resources.

Information Confidentiality Classification

Confidential.

Retention

10 years after audit or compliance review or the period covered by the employment or pay equity plan.

Disposition

Archives Selection.

Records which are not selected for the University archives should be destroyed at the end of their retention period. All confidential records must be securely destroyed.

Archival Records

Some records may be of long-term historical value to the University. Please contact the University Records Manager for assistance with these records at the end of their retention period. Records of long-term historical value to the University will be selected by the Library Special Collections & Archives department.

Authority

  • Ontario Human Rights Code.
  • Employment Equity Act (Canada).
  • Pay Equity Act (Ontario).
  • Policy 65 – Equality in Employment.
  • Policy 5 – Salary Administration, University Support Staff.

Retention Rationale

The retention period is based on operational use. Some records may be of long-term historical value.

Approval Date

26 October 2011