RS50 – Animal Use in Teaching & Research

Records of the care and use of animals in research and teaching, including ethics approval for research proposals and experiments involving animals.

Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Archival RecordsAuthority | Retention Rationale | Other Units with Copies | Version Information

Content & Scope

The Animal Care Committee operates to fulfil the University's legal and ethical responsibilities concerning the use of live, non-human vertebrate animals in research and teaching. The committee is empowered to ensure that the quality and operation of its animal housing facilities, and the care and use of animals in research and teaching are in accordance with University, provincial, and federal guidelines. Any person(s) planning to use live non-human vertebrate animals in research or teaching must submit an Animal Utilization Project Protocol (AUPP) to the Animal Care Committee (ACC) for review and approval. All approved protocols are reviewed annually.

The records include Animal Care Committee agendas, minutes, and working papers, animal project protocols, protocol renewal forms, records of ethics approval or denial, documentation regarding informal or formal appeals of ethics decisions, animal use data forms, and related correspondence.

Responsible Unit

  • Office of Research Ethics.
  • Researchers.

Information Steward

Vice-President, Research & International.

Information Confidentiality Classification



  • Office of Research Ethics: 10 years after data collection is complete or ethics approval is denied.
  • Researchers: retain a copy of ethics approval until the corresponding data is destroyed.


Archives Selection.

Records which are not selected for the University archives must be securely destroyed at the end of their retention period.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.

Archival Records

Animal Care Committee minutes are of long-term historical value to the University. Please contact the University Records Manager for further assistance with these records at the end of their retention period.


  • University of Waterloo Act, 1972.
  • Animals for Research Act, s. 17.
  • Canadian Council on Animal Care guidelines.
  • Statement On Animal Use in Research And Teaching at the University Of Waterloo.

Retention Rationale

The retention period is based on operational use. Selected records have long-term historical value.

Other Units with Copies

Committee members.

Retention of Copies

Until relevant committee decisions have been made.

Disposition of Copies

Secure Destruction.

Approval Date

14 January 2011