Records of the use or development of controlled goods or technology in research projects.
Content & Scope
Under Canada's Controlled Goods Regulations, the University is required to keep records relating to controlled goods and/or controlled technology.
This records class excludes security assessments and related documentation for employees with access to controlled goods and/or controlled technology.
The records include security plans for individual projects, copies of contracts or agreements, proof of registration of the counterparty with the Controlled Goods Directorate, receipt, transfer, and disposal records, records of access to controlled goods or technology by exempt individuals under the Controlled Goods Regulations, and related correspondence.
For records related to security assessments for employees with access to controlled goods or controlled technology, see RS72 – Controlled Goods or Technology Security Assessments.
- Office of Research.
- Researchers (receipt, transfer, & disposal records, visitor access records).
Vice-President, Research & International.
10 years after the registration of the researcher(s) with the Controlled Goods Directorate.
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
- Controlled Goods Regulations under the Defence Production Act.
- Controlled Goods Directorate: Policy Guideline on Record Keeping.
The retention period is based on Section 10 of the Controlled Goods Regulations under the Defence Production Act.
14 January 2011