ST60 – Grade/Course Credit Submission

Course grades and credits submitted to the Registrar’s Office or Graduate Studies and Postdoctoral Affairs for upload to the enterprise student information system (Quest).

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | DispositionRetention Rationale | Other Units with CopiesVersion Information

Content & Scope

Course grades and credits for certain milestones are uploaded to the student information system either in a bulk process from data files or manually from paper forms submitted by units responsible for courses and course milestones.

This records class excludes milestone completion forms which pertain to individual students.

Related Records

For milestone completion forms pertaining to individual students, see ST65 – Student Files, Graduate and ST68 – Student Files, Undergraduate.

Responsible Unit

  • Registrar's Office.
  • Graduate Studies and Postdoctoral Affairs.

Information Steward

  • Registrar, for undergraduate student course grades and credits.
  • Associate Vice-President, Graduate Studies and Postdoctoral Affairs, for graduate student course grades and credits.

Information Confidentiality Classification



2 years after the end of the term in which the grades/credits were submitted.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.

Retention Rationale

The retention period allows enough time for errors or anomalies in the upload process to be corrected.

Other Units with Copies

Units submitting grades/course credits or receiving copies of uploaded files.

Retention of Copies

Up to 2 years after the end of the term in which the grades/credits were submitted.

Disposition of Copies

Secure Destruction.

Approval Date

26 July 2010