TL52 – Examination Administration

Records of the administration of examinations.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention RationaleVersion Information

Content & Scope

Undergraduate final examinations are held during the scheduled examination period and may be administered by the Registrar, course instructor or delegate. Graduate examinations, and mid-term examinations and other tests, are administered by course instructors or delegates. The Centre for Extended Learning administers examinations for fully online courses.

The records include examination lists, attendance records, records related to incidents during examinations, records related to alternative examination times, examination conflicts, and relief; and records related to supplemental examinations.

Related Records

  • For completed examination papers, see TL55 – Examination Papers & Course Assignments.
  • For student discipline case files, see ST85 – Student Discipline Case Files.

Responsible Unit

  • Registrar’s Office.
  • Faculties.
  • Academic departments and schools.
  • Centre for Extended Learning.

Information Steward

  • Registrar.
  • Dean of the relevant faculty.

Information Confidentiality Classification

  • Public: examination schedules.
  • Restricted: attendance records and records related to incidents during examinations.
  • Confidential: all other records.


1 year after the end of the term in which the examination was written.


Records related to incidents and/or materials confiscated during an examination as evidence of suspected cheating or violation of academic regulations may become part of a student discipline case file.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


Undergraduate Calendar, University Policies, Guidelines, and Academic Regulations: Assignments, Tests, and Final Exams.

Retention Rationale

The retention period is based on operational use.

Approval Date

26 July 2010