TL70 – Exchange Programs

Records of the administration of the University's international student exchange programs.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention RationaleVersion Information

Content & Scope

Exchange partnerships with academic institutions all over the world provide University of Waterloo students and the students of partner institutions the opportunity to study abroad.

This records class excludes agreements with partner institutions related to exchange programs.

The records include supporting documentation for both incoming and outgoing students for each term, copies of transcripts, and correspondence and other documents related to administering each exchange program.

Related Records

  • For agreements related to international exchange programs, see AD80 – Contracts and Agreements.
  • The official academic record for students’ participation in exchange programs is maintained in Quest. See ST70 – Student Information System (Quest).

Responsible Unit

  • Faculties.
  • Waterloo International.

Information Steward

  • Vice-President, Research & International.
  • Dean of the relevant faculty.

Information Confidentiality Classification



5 years.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


University of Waterloo Act.

Retention Rationale

The retention period is based upon operational use.

Approval Date

26 July 2010