TL72 – Internships & Practica

Records of the administration of internships, practica, and other experiential learning programs.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | DispositionAuthority | Retention RationaleVersion Information

Content & Scope

A number of University programs include mandatory or voluntary participation in internships, practica, and other experiential learning opportunities as part of their requirements.

This records class excludes agreements with partner institutions, agencies, and organizations and evaluations of individual students' performance in the program.

The records include program requirements, application procedures, participation guidelines, information regarding students participating in the program, and related correspondence.

Related Records

  • For evaluations of individual students' participation in internships and practica, see ST65 – Student Files, Graduate and ST68 – Student Files, Undergraduate.
  • For contracts and agreements with institutions, agencies, and organizations, see AD80 – Contracts &  Agreements.

Responsible Unit

Academic departments and schools.

Information Steward

Dean of the relevant faculty.

Information Confidentiality Classification

  • Restricted: information regarding students participating in the program.
  • Confidential: all other records.


5 years.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


University of Waterloo Act, 1972.

Retention Rationale

The retention period is based on operational use.

Approval Date

26 July 2010