Contacts

Responsibilities

• Administrative support to Registrar’s Office
• Coordinate Registrar’s schedule
• Casual payroll processing
• Financial management-accounts payable/reconciliation/purchasing
• Human Resources/Staff Relations support
• Convocation and event management- printed materials, communications and special guests
• Office procedures and resource documents

Responsibilities:

• International experience awards
• President’s Upper-Year Awards
• Non-faculty specific undergraduate merit-based awards
• Athletic excellence awards
• Schulich Leaders Scholarship program
• Award reporting
• Award budgets
• Award publication updates
• Entrance and upper-year scholarships for Faculties of Applied Health Sciences, Engineering and Environment

Responsibilities include:

• Creates the graduate and undergraduate schedule of classes.

• Trains and supports the departmental scheduling representatives.

• Books Registrar-managed rooms for academic events (midterms, extra class time, etc.).

• Is a resource and support member of the Provost's Advisory Committee on Timetabling (PACT).

• Is a support team member for Convocation.

• Co-ordinates the printing of scheduled and administered final examinations.

• Books the Registrar-managed rooms for graduate final exams.

Responsibilities:

• General Ontario Student Assistance Program (OSAP) and out-of-province inquiries
• Evaluate and authorize OSAP reviews/appeals
• Process change, update and withdrawal requests to OSAP applications

Responsibilities:

• Entrance bursaries
• International Work-Study Program and international bursaries
• uWaterloo full-time bursaries

The Registrar is the senior department head responsible for the management of the Office of the Registrar. These responsibilities include:

• developing and maintaining an organizational structure that reflects the university’s culture and supports its mission
• making the case for adequate levels of budget support
• effectively managing and controlling resources allocated to the Office
• providing effective administrative support systems
• providing effective overall direction and leadership to staff, including enlightened change management
• ensuring fair performance evaluation and providing job-related training and encouragement of staff participation in personal and professional development on an on-going basis

Email address for tech support:
rt-ist-rorequests@rt.uwaterloo.ca

Responsibilities:

• Tech support
• Telephone services support
• Tech and software purchases

Responsibilities:

• Financial management and oversight
• Space management
• Human Resources and Payroll Administration
• Administrative support
• Assistance to the Registrar
• Strategic Planning and Management
• Information management

• Convocation-printed materials, communications and special guests   

Responsibilities

• Document Scanning Process
• Incoming Document flow
• Secure document destruction
• Document Retention and Archival
• Priority mailing processing

Responsibilities:

• Administrative support to the Marketing & Undergraduate Recruitment (M&UR) team
• Financial management, including accounts payable, reconciliation, and budget
• Recruitment logistics management and co-ordination, including the Ontario Universities’ Fair
• Office procedures and resource document development
• Swag, equipment, and other supplies procurement; inventory control
• Booking of meetings for managers
• Orients new team members and provides budget training to new team members

• Key contact person for Registrar’s Office listing of M& UR team members

• M&UR’s Fire Warden

Responsibilities:

• Represents the interests and policies of the Calendar and Communications
• Associate Editor, Undergraduate Calendar
• Calendar User Guides and training
• Websites:
  • Registrar's Office
  • Convocation
  • Quest
  • Scheduling, Timetabling, and Examination Project (STEP)
  • Undergraduate Studies Forms
• Records communications (mass emails)
• Forms
• Convocation support team member

Responsibilities:

• Financial Aid Functional Lead, Student Information Systems Project
• Financial aid business process & workflow management
• Financial aid security management
• Internal and government system upgrades and enhancements

Responsibilities include:

• Creates the graduate and undergraduate schedule of classes.

• Trains and supports the departmental scheduling representatives.

• Books the Registrar-managed rooms (midterms, extra class time, etc.).

• Handles and manages the inventory of Registrar-managed classrooms.

• Is a support team member for Convocation.

• Co-ordinates the maintenance of Registrar-managed classrooms.

• Books Registrar-managed rooms for graduate final exams.

Responsibilities:

• General Ontario Student Assistance Program (OSAP) and out-of-province inquiries
• Evaluate and authorize OSAP reviews/appeals
• Process change, update and withdrawal requests to OSAP applications

Responsibilities include:

• Represents the interests and policies of scheduling, examinations, convocation, and classroom management.

• Is a member of the Provost's Advisory Committee on Timetabling (PACT).

• Chairs the University Timetabling Committee (UTC).

• Is a member of the Space Information Advisory Group (SIAG).

• Is a member of Teaching and Learning Spaces Committee (TLSC).

Responsibilities:

• Bursary programs (UWaterloo and government)
• Emergency loans
• Financial aid issues and counselling
• Ontario Student Assistance Program (OSAP) appeals and satisfactory academic progress inquiries
• Sallie Mae loans (United States)
• SAFA administration
• SAFA policy & procedural inquiries
• SAFA Publications

Responsibilities:

• Internal & Government systems & policy specialist
• Procedure maintenance
• Data Analysis & Integrity
• Communications
• System support, upgrade and testing

Responsibilities:

• General Ontario Student Assistance Program (OSAP) and out-of-province inquiries
• Evaluate and authorize complex OSAP reviews
• Process United States Sallie Mae Loans
• Student financial aid counselling appointments

Responsibilities include:

• Creates the graduate and undergraduate schedule of classes.

• Trains and supports departmental scheduling representatives.

• Books Registrar-managed rooms for academic events (midterms, extra class time, etc.).

• Is a support team member for Convocation.

• Co-ordinates the printing of scheduled and administered final examinations.

• Co-ordinates, trains, and schedules the Physical Activities Complex (PAC) Exam Team.

• Books Registrar-managed rooms for graduate final exams.

Responsibilities include:

• Creates the final examinations schedule and co-ordinates the administration of final exams.
• Books Registrar-managed rooms for graduate and undergraduate final exams.
• Co-ordinates the final examinations relief schedule.
• Creates the graduate and undergraduate schedule of classes.
• Books Registrar-managed rooms for academic events (midterms, extra class time, etc.).
• Is a support team member for Convocation.