1. Purpose
The purpose of the Appointments Committee is to apply an equitable and ethical process to appointing University of Waterloo Staff Association (UWSA) members as representatives to UWSA board and operational committees and to University of Waterloo committees seeking staff representation. The appointment process may also be used upon request to appoint members to temporary committees or working groups.
2. Mandate
The Committee will:
- oversee the appointments process, including:
- advertising vacancies,
- collecting applications, and
- communicating results;
- review applications and select appointees;
- retain complete records of each appointment cycle; and
- replace appointees as necessary.
3. Reporting relationships
The Appointments Committee reports through its chair to the UWSA president. The committee will provide a brief report by September each year on its activity over the previous fiscal year (ending April 30) for inclusion in the annual report to the membership.
4. Membership
The Appointments Committee consists of:
- UWSA Operations Team Member
- Seven members at large
- UWSA President, ex officio, non-voting
5. Chair
The UWSA Operations Team member will serve as chair.
6. Records
The committee will assign a recording secretary from its membership. This may be on a rotating basis.
Minutes will be circulated to committee members by the recording secretary. The UWSA Operations Team will be responsible for maintaining committee records.
7. Meetings
The committee will meet as needed to fulfill its mandate, approximately six times a year.
A quorum shall be four voting members.
8. Appointment
Members shall be appointed by the UWSA Appointments Committee. Appointments are normally for a two-year term, renewable once at the discretion of the committee chair. Appointments may be extended further in extenuating circumstances such as high turnover of members.
9. Participation rights and recognition
Members have a right to participate in UWSA business under the Memorandum of Agreement between the UWSA and the University:
The University shall not interfere with the participation of Members in Association meetings or other Association business, provided that such participation does not unreasonably interfere with the performance of a Member's duties and other responsibilities to the University. (MoA section 2.6.3)
Upon request, members may receive a letter from the UWSA president and committee chair detailing their contributions to the working group and its value to the Association and the University, for use in their performance appraisal. At least three weeks’ notice is required.
Working group members will have access to general training provided to UWSA volunteers, support from the Operations Team, and a community of UWSA volunteers.
