Location

This year's Conference will be held in Federation Hall (FED), the Science Teaching Complex (STC) and Biology 2 (B2) at the University of Waterloo.

  • Lunch and the afternoon Igniting our Practice plenary session will take place in Fed Hall.
  • The keynote, concurrent sessions, morning refreshment break, the poster session, and end of day reception will take place in STC.
  • Some concurrent sessions will take place in B2. 

Getting to the Conference

  • Campus map
  • Directions to campus
  • Visitor parking is available in N lot (near Columbia Street West) and X lot (across from Columbia Street West) for $7/day, or in M lot (in front of Federation Hall)for $8/day.
    • Please note that pay-and-display machines will be decommissioned effective January 20, 2025, and all University parking lots will transition to using AMP mobile pay. Payment can be made using a credit card via secure online transaction on the AMP application or website.
Map of parking locations, costs, and other campus buildings

Access and Accommodations

  • Contact us: We invite you to contact us via email (uwtl@uwaterloo.ca) if you have questions concerning access, such as parking, building layouts, or obtaining information in alternative formats, or if you wish to request accommodations and have not already done so through the conference registration process. 

  • Travel between venues: Conference attendees will need to travel to Federation Hall for lunch and the afternoon Igniting our Practice plenary, and then return to the Science Teaching Complex for the remainder of the conference. The walk between venues is approximately 5 minutes. If you require transportation, please email us prior to the conference (uwtl@uwaterloo.ca) before May 1, 2024. 

  • Elevators: There are elevators in two locations in STC. When you enter through the main (west) entrance, continue past the stairwell on the left; the first set of elevators will be on the right. The other set of elevators are located immediately to the left of the south entrance. 

  • Washrooms: Barrier-free men’s and women’s washrooms with change tables are located in the basement and the second floor of STC. Gender-neutral washrooms (that are also barrier-free and have change tables) are located on the main floor of STC. 

  • Wireless Internet: Conference attendees can use either Eduroam (if your home institution supports Eduroam) or UW-wifi-setup-no-encryption for guest access. Please see the following guide for further support, or visit the registration desk for help. 

  • Scent policy: The Centre for Teaching Excellence encourages a scent-free environment.  

Map of conference events
Close-up map of conference events

Important Information for Presenters

Audio/Visual Equipment 

  • STC Rooms 0010, 0020, 0040, 0050, 0060, and 1012 have a desktop computer and dual screens for projection. 

  • STC Room 2002 has a laptop and projector screen.  

  • B2 350 has a desktop and screen for projection.  

  • Please bring your presentation on a USB stick and email it to yourself as a backup.   

  • Please use the computer provided in the room. With multiple presentations within a given session, using the computer already in the room will ensure the session stays on time. 

  • Please note that there is no Presenter Notes view on these computers. If you require speaking notes, either bring a printed copy or use your own laptop to show your notes. 

Technical Assistance  

  • A student in a red vest will be available to help you load your presentation onto the computer and to troubleshoot any issues during your presentation.  

Session Materials and Instructions 

  • Workshops: A bag with sticky notes and markers will be available in the room for your use for workshop sessions only.  

  • Presentations: Each presentation session will have a Chair who will keep timing on track. You may ask them for time cues. 

  • Posters: We encourage poster presenters to bring their poster to the Registration desk in STC when they arrive in the morning. Conference helpers will set up the poster. A dedicated poster session will accompany the end-of-day reception in the STC Main Commons. We encourage poster presenters to stand by their posters during the reception to engage with attendees about their work. 

  • Handouts: If you plan to provide handouts to your session participants, please note that you may have 30-60 people or so in your session, as there are approximately 500 people registered for the Conference and eight concurrent sessions in a time slot. Use this accessible Handout Template [.docx] as a starting point, should you wish.

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