Locking of buildings and essential services

This message was originally sent to employees by Kate Windsor, Director of Safety.

As you know, most campus buildings are now locked. Only a small number of buildings remain open for student access.

Access to buildings

Employees who are performing critical functions and require access to their workspace must receive approval from their department head and ensure the necessary key/fob access is available.

Researchers who have submitted requests for continuation of on-campus laboratory activities, and who are awaiting response on those requests, will receive information shortly on the outcome of the evaluation of their requests. Building access, as required, for those approved to continue on-campus laboratory activities, will then be arranged promptly.

If your department has employees that are physically present on campus on a regular basis, please contact Plant Operations so that services and maintenance schedules can be adjusted. In your email please include the following information:

• Subject: [DEPT NAME] – campus presence
• Date - Week of [March 23-27, 2020]
• Department Name
• Number of employees present
• Building name
• Room numbers

Plant Operations will need to know your location of work and all other areas that you have accessed, so prompt cleaning can be scheduled.

If you become ill while working on-campus, please notify Occupational Health immediately.

Preventive measures for on-campus employees

Any on-campus employees must continue to:

• perform hand hygiene frequently with an alcohol-based hand rub (if hands are not visibly dirty) or with soap and water (if hands are dirty);
• avoid touching your eyes, nose and mouth;
• practice respiratory hygiene by coughing or sneezing into a bent elbow or tissue and then immediately disposing of the tissue; and,
• maintain a social distance (minimum of 2 m or 6 feet) from other individuals.

Custodial services

Custodial services will be stopped in locked buildings once each area has been thoroughly cleaned. Only areas with approved active research or essential services will continue to receive cleaning service.

Likewise, waste removal will be reduced. In buildings that are open during the day, waste will be removed only from public areas. There will be no waste removal from private offices, lounges or kitchens. Employees are asked to place waste in containers in public areas. For those working in locked buildings, either take your waste home or place it in a dumpster outside.