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Submission guidelines
The performance appraisal season has arrived
It’s that time of year again: Human Resources has informed managers about key dates for the 2018 staff performance appraisal process.
The key dates for 2019 include:
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January 2019 |
Memo to all staff highlighting the process for Annual Performance Appraisals |
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January to February 2019* |
Staff and managers meet to discuss performance and review the Performance Appraisal Form |
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Deadline March 15, 2019 |
Human Resources will be loading performance ratings into Workday and will require finalized and signed, hard copy Performance Appraisal Forms. The deadline for these forms is March 15 to allow for the May 1 calculation of annual salary increases. Once the appraisal has been conducted, ensure the following people have signed the form: 1. Employee 2. Manager 3. Department Head All original signed performance appraisal forms must be in a clearly marked confidential envelope and submitted to the attention of Joan Kennedy, Compensation and Benefits Analyst, Human Resources, EC1 |
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Black-out period March 16, 2019 to April 30, 2019 |
Any requests for job evaluations received during the black-out period that may result in a change in salary grade will be accepted, however changes in salary will not be effective until May 1, 2019 when the black-out period has concluded. |
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*While these dates are the formal University of Waterloo dates, your department may have adopted variations within this timeline. Please check with your manager to confirm your timeline. |
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Managers are invited to refer to Policy 18 for information on managing staff and conducting performance appraisals. According to Policy 18, all managers must receive performance management training before they write their first performance evaluations. Register for OHD405 Performance Conversations on the Organizational and Human Development website.
Managers can also visit the compensation section of the Human Resources website for details on preparing and conducting the performance appraisal, frequently asked questions, and the current version of the Performance Appraisal Form (available in DOCX and MAC formats). There have been no changes to the form since the last appraisal period.
The appraisal process is also an opportunity to assess if job descriptions are reflective of the work being performed, and reviewing safety practices in the workplace. Job descriptions are available on the Staff Job Descriptions webpage.
Anyone with questions is invited to contact Joan Kennedy, compensation & benefits analyst at ext. 31948 or your Human Resources Partner.
Welcoming new retirees
Human Resources has announced that the following staff members have retired:
Effective September 1, 2018:
- Gayle Goodfellow, who started at Waterloo in January 1984, retired as Communication and Student Liaison Officer in the Dean of Math Office.
Effective October 1, 2018:
- Linda Rowe Moakler, who started working at Waterloo in April 2007, retired as Administrative Assistant in Organizational & Human Development.
Effective November 1, 2018:
- Maria Burca, who started at Waterloo in September 2000, retired as General Cafeteria Helper in Food Services – Brubakers.
Effective December 1, 2018:
- Lynn Snider, who began working at the University in February 1973, retired as Administrative Assistant in Athletics and Recreation.
Effective January 1, 2019:
- Karen Zehr, who started at the University in October 1980, retires as Manager, Systems in Graduate Studies and Postdoctoral Affairs;
- Helen Jardine, who began working at Waterloo in January 2008, retires as Secretary/Receptionist in Computer Science;
- Kathy Tytko, who joined the University in November 1984, retires as Department Secretary in Management Sciences;
- Vera Korody, who started working at Waterloo in May 2004, retires as Special Events/Operations Assistant at the Institute for Computer Research (ICR);
- Elsa Woodhall, whose career at the University began in January 1989, retires as Bookstore Point of Sale Supervisor at the Bookstore/Print and Retail Solutions;
- Paula Lynch, who joined the University in February 1984, retires as Administrative Assistant in Engineering Computing;
- Donald Haffner, who joined the University in November 1989, retires as Senior Construction Co-ordinator/Inspector/Major Projects in Plant Operations - Building Design;
- Linda Richards, who started at Waterloo in June 1989, retires as Administrative Assistant in the Dean of Engineering Office;
- Vic DiCiccio, who joined the University in January 1978, retires as Director of the Institute for Computer Research (ICR);
- Darlene Ryan, who began working at Waterloo in April 1977, retires as Manager, Immigration Consulting;
- Maria Monteiro, who started at the University in April 2001, retires as Custodian in Plant Operations – Custodial; and
- Stewart Forrest, who began working at Waterloo in March 2006, retires as Controls Technologist in Plant Operations – Electrical.
Human Resources has also reported that the following faculty members have retired, effective January 2019:
- Professor Cyntha Struthers, who began working at Waterloo in September 1985, retires from the Department of Statistics and Actuarial Science; and
- Professor Rohan Jayasundera, who started his career at the University in January 1982, retires from the physics department.
Congratulations to Waterloo’s newest retirees!