Due Dates

Effective Fall 2022, we will not be charging late fees. While we can certainly accept your payment/promissory note after the due date, you will be assessed a fees arranged extension fee for that privilege.

Due Dates

Due dates are posted here a year in advance to allow you and your family to plan ahead to make your payments on time. You are responsible for ensuring that your payment arrives on or before the due date each term, or that you have completed the Promissory Note process showing that you have financial aid coming to you during the term, by the due date each term. Don't use the Promissory Note to submit proof of payment in full; we cannot process it.

Payments and Promissory Notes received after the due date will result in a fees arranged extension fee charged to your student account. Due dates are non-negotiable; extension fees will not be waived UNLESS there are no charges on your student account until on or after the due date. In that case, you will have 14 days to complete your payment in full or complete the Promissory Note without a fees arranged extension fee.

We do not make exceptions for these or similar situations that may result in a fees arranged extension fee:
  • someone else made the payment or completed the Promissory Note for you,
  • your payment was made on or before the due date but did not arrive on the due date,
  • you were not finished making changes to your program, course load or housing,
  • delays in other departments on campus that affected your account balance or your proof of funding,
  • you did not receive an email from Student Financial Services about the due date,
  • you did not have access to the internet at the due date,
  • you did not have access to your online banking at the due date,
  • you experienced delays in accessing personal financial resources,
  • you made a payment to the wrong institution or to the wrong department at uWaterloo,
  • you were given incorrect information by another department on campus,
  • you assumed or believed that you had already completed your payment in full or Promissory Note for the term,
  • you misunderstood the instructions in our emails and on our website regarding how to become Fees Arranged for the term,
  • you did not receive proof of financial aid to support your Promissory Note, by the due date,
  • you were confused, distracted, preoccupied, or otherwise unaware of the due date until it had passed.

Schedules of Due Dates

2022 - 2023 academic year due dates and fees arranged extension fees

2021 - 2022 academic year due dates and late fees

2020 - 2021 academic year due dates and late fees

2019 - 2020 academic year due dates and late fees

Fees Arranged Extension Fees

Payments must be made in sufficient time to arrive on your account on or before the due date!

Changes to your account after the due date

If you make changes to your student account after the due date that result in a balance owing, please pay the additional charges as soon as possible to avoid a Fees Owing hold that will restrict your access to view grades, enrol in courses and order transcripts.

Changes to your student account after the due date that result in an overpayment on your student account will trigger a refund to you during our term refunding process.

Fees posted after the due date for the term

If no fees are posted to your student account until after the due date for the term, you must complete your payment in full or the Promissory Note process on Quest within 14 calendar days from the date the first fee was posted to avoid a fees arranged extension fee.

Deadlines

Refund/opt-out deadlines

There are "deadlines" to request a refund for:

Dropping a course may or may not result in a refund depending on when the course is dropped and your course load before and after the drop; please contact Student Financial Services if you need clarification before dropping a course.

Fees Arranged deadlines

Undergraduate Students:

If you do not have the registered status "Fees Arranged" for the term by the course add deadline each term, a Not Fees Arranged (NFA) hold will automatically be applied to your student account. The hold will restrict your access to

  • receive any scholarships/bursaries for which you have qualified.
  • receive any government student loan funding for which you have qualified, eg. OSAP.
  • be enrolled in the University Health Insurance Plan (international students only) or the supplementary health, dental and legal service plans administered by Studentcare
  • course selection
  • course enrolment
  • view grades on Quest
  • transcripts
  • graduation
Graduate Students:

If you do not have the registered status "Fees Arranged" for the term by the UG course add deadline each term, a Not Fees Arranged (NFA) hold will automatically be applied to your student account
You will be unenrolled from any courses you are enrolled in for the term if you are not "Fees Arranged" status by the 100% refund deadline.

The NFA hold will restrict your access to

  • any scholarships/bursaries for which you have qualified.
  • any government student loan funding for which you have qualified, eg. OSAP.
  • be enrolled in the University Health Insurance Plan (international students only) or the supplementary health, dental and legal service plans administered by Studentcare
  • view grades on Quest
  • transcripts
  • graduation

You will be withdrawn from your program shortly after these dates, if you are still not Fees Arranged:

  • November 1 for Fall term
  • February 1 for Winter term
  • July 1 for Spring term

To become Fees Arranged after these dates your late registration must be approved by the Graduate Studies & Postdoctoral Affairs Office.