Graduate Incidental Fees Winter 2021 | Finance

Incidental fees are non-tuition fees included in your bill each term you are active in a grad program or course.

they are identified as compulsory, optional or voluntary.
we are required to charge 13% HST on some optional fees.
you can choose to opt out of the optional and voluntary fees charged to your student account.
incidental fees may change if you modify your course load, your part-time/full-time status or your program.
the opt out deadline is the term due date. Deadline to opt out of optional and voluntary fees charged for Winter term is December 15, 2020.

The University collects specific and limited personal information on behalf of the Waterloo Undergraduate Student Association and the Graduate Student Association. This information is used for membership administration, elections, annual general meetings, and the administration of student benefit plans and is disclosed to the two organizations and external plan providerssolely for those purposes. Students should contact the office of either group if they have any questions about this matter.

Please review fee information below.

Term

A particular four-month period of course study or research. You are charged fees one term at a time. Due date is always prior to the start of term.

Fall Term – September to December;
Winter Term – January to April;
Spring Term – May to August.

Compulsory incidental fees

Co-op fee - compulsory for most graduate co-op programs

assessed to students in specific co-operative education programs
charged during specific work term

Charge per term	$734.00

Graduate Student Association (GSA) fees - compulsory

assessed by the university, on behalf of the GSA
administration of core GSA services
administration of wellness events & initiatives
academic events & initiatives

Charge per term	Full-time students	Part-time students
Grad Student Association	$18.80	$18.80
Wellness Support	$2.00	$2.00
Academic Support	$2.00	$2.00

Graduate Student Association (GSA) supplementary health & dental plans - compulsory

assessed by the university, on behalf of the GSA
coverage is supplementary to either a Canadian provincial health plan or UHIP
Canadian or Permanent Resident students who are not covered by a Canadian provincial health plan must contact SFS to enrol in UHIP
charged to all full-time and part-time graduate students enrolled in on-campus programs
students enrolled in only online courses or in an online program are not eligible for the GSA health & dental coverage
students on a co-op work term or an Inactive term need to pay the GSA compulsory fees directly to the GSA office to self-enrol in the health & dental plans at www.studentcare.ca during the change of coverage period for that term
you can enrol your eligible dependants who are already covered under OHIP or UHIP online at www.studentcare.ca
you may opt out annually at www.studentcare.ca during the change of coverage period in September (or your first academic term in the year, if that is not Fall term)
we will remove the corresponding charge from your bill for each term in that academic year (September 1 - August 31) if you have successfully opted out

Charge per term	Full-time students	Part-time students
GSA health plan	$66.00	$66.00
GSA dental plan	$97.00	$97.00

Graduate Student Association (GSA) Legal Service fee - compulsory

assessed by the university, on behalf of GSA
assessed to all full-time and part-time students in programs normally offered on-campus
provides students with access to legal representation for housing, employment, and academic discipline disputes and a legal hotline for students
you may opt out annually at www.studentcare.ca during the change of coverage period in September (or your first academic term in the year, if that is not Fall term)
we will remove the corresponding charge from your bill for each term in that academic year (September 1 - August 31) if you have successfully opted out

	Full-time students	Part-time students
Charge per term	$9.33	$9.33

Grand River Transit UPass - compulsory

assessed by the university, on behalf of the GSA
assessed to all full-time students enrolled in an active term in a program based on a campus in Waterloo Region
allows unlimited access to Grand River Transit services

	Full-time students	Part-time students
Charge per term	$105.50	not eligible

University Health Insurance Plan (UHIP) - compulsory for students without provincial health insurance

International students who will not be in Canada for Winter 2021 can complete the declaration in the optional fees section on Quest to opt out of UHIP coverage for Winter term between November 30 - December 15 and have the UHIP charge removed from your Winter term bill.

If you do not decline UHIP coverage by December 15 and have "Fees Arranged" status on Quest, you will be enrolled in UHIP in early January. Your coverage will be retroactive to December 10, 2020. Keep your receipts for medical expenses incurred after December 10 and prior to receiving your coverage card via email from Sun Life in January, so you can submit a claim to Sun Life for reimbursement.

an annual non-resident health insurance plan
coverage is compulsory for international students regardless of their location
charged to eligible undergraduate students on academic terms only
- international students are automatically assessed the UHIP fee
- you will be automatically enrolled into UHIP after you have the registered status "Fees Arranged" each term
international students must enrol dependants who do not have provincial health insurance, within 30 days of the date they become eligible for coverage (ie. arrival in Canada, marriage, termination of coverage under a comparable plan)
- send scanned original passports for each dependant to SFS to enrol dependants
- students will be charged a $500.00 penalty for enrolling dependants more than thirty days after they become eligible for coverage
Canadians and Permanent Residents who do not have provincial health insurance must contact SFS to enrol in UHIP for the three month waiting period for their provincial health insurance to become effective
Sun Life will e-mail a proof of coverage card to you

	Student	Add one dependant	Add more than one dependant
Charge per term	$240.00	$240.00	$480.00

Health Services Building fee - compulsory

assessed to all full-time and part-time students enrolled in a program designated as "on-campus" and affiliated with the Waterloo or Kitchener campus
excludes students affiliated with the Cambridge and Stratford campuses
approved by student referendum in 2009/2010 and approved by the Board of Governors in April 2013
pays for the addition to the Health Services facility

	Full-time students	Part-time students
Charge per term	$10.00	$3.00

Student Services fees - compulsory

assessed to all full-time and part-time students in programs designated as "on-campus"
in accordance with the Student Services Protocol signed in March 1994 and approved by the Board of Governors in April 1994

Charge per term	Full-time students	Part-time students
Athletics & Recreation	$57.25	$17.18
Student Buildings	$4.93	$1.48
Co-operative Education & Career Action	$22.49	$6.75
Campus Wellness	$53.37	$16.01
Student Success Office	$12.18	$3.65
Writing and Communication Centre	$12.60	$3.78

Optional incidental fees

Graduate House - optional

assessed by the university, on behalf of the GSA
assessed to all full-time graduate students affiliated with the Waterloo campus
a "members only" club for graduate students

	Full-time students	Part-time students
Charge per term	not charged Winter 2021	not charged Winter 2021

Student Association fees - optional

assessed by the university, on behalf of the GSA
assessed to all full-time and some part-time students in programs designated as "on-campus"
student's program and academic load determine which fees are charged

Charge per term	Full-time students	Part-time students
Association of Grad Planners (AGP)	$5.00 + 13% HST	$5.00 + 13% HST
Chemical Engineering Grad Student Association (CEGSA)	$3.00 + 13% HST	$3.00 + 13% HST
Environment Grad Student Association (EGSA)	not charged Winter 2021	not charged Winter 2021
Student Association for Graduates in English (SAGE)	$5.00 + 13% HST	$2.00 + 13% HST
Kinesiology Graduate Student Association (KGSA)	$7.00 + 13% HST	$3.50 + 13% HST
Graduate Association of Students in Psychology (GASP)	$5.00 + 13% HST	-
Graduate Association of Recreation & Leisure Studies (GARLS)	$5.00 + 13% HST	$2.00 + 13% HST
Political Science Graduate Student Association	$10.00 + 13% HST	-
Society of Waterloo Architecture Grads (SWAG)	$20.00 + 13% HST	-
School of Public Health & Health Systems Graduate Students' Association	not charged Winter 2021	not charged Winter 2021
Council of Graduates in Germanic & Slavic Studies	$10.00 + 13% HST	$7.00 + 13% HST
School of Accounting & Finance Grad Association (AFSA)	$30.00 + 13% HST	-

Voluntary incidental fees

Student Endowment Funds - voluntary; a tax receipt will be issued for payment

assessed to all full-time students and some part-time students
student's program and academic load determine which fees are charged
students who do not opt out of the Endowment Fund fee will receive a donation receipt in February of the following year
supports updates to laboratory facilities and teaching equipment, and provides course enrichment not otherwise possible

Charge per term	Full-time students	Part-time students
Graduate Studies Endowment Fund	$20.00	$20.00
Waterloo Environmental Studies Endowment Foundation	not charged Winter 2021	-
Accounting & Finance Endowment Fund	not charged Winter 2021	-