Records of the management and operation of parking and associated services for students, faculty, staff, and visitors.
This records class includes Personal Information Banks.
Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention Rationale | Personal Information Banks | Version Information
Content & Scope
The records include guidance and promotional information, management and operational records for parking and associated services (e.g., bike lockers, special event parking), records of the issuing and use of parking permits, and records of the Appeal Committee on Traffic and Parking.
This class excludes records of fee and fine payments, tickets issued by Special Constable Service under the Provincial Offences Act, and records of the Advisory Committee on Traffic Violations and Parking.
Related Records
- For records of the Advisory Committee on Traffic Violations and Parking, see AD20 – Administrative Committees.
- For records of parking fee and fine payments, see FN20 – Revenues & Accounts Receivable.
- For tickets served by University special constables under the Provincial Offences Act, see HS82 – Provincial Offences.
Responsible Unit
Parking Services.
Information Steward
Vice-President, Administration and Finance.
Information Confidentiality Classification
- Public: information on parking services intended for public release.
- Restricted: records of the Appeal Committee on Traffic and Parking; parking permits and other records containing the personal information of students, faculty, staff, and visitors.
- Confidential: All other records.
Retention
Minimum of 2 years and no more than 7 years after last administrative action. Units should document the specific retention periods within this range that they are using for their records (contact the University Records Manager for assistance, if required).
Disposition
Secure destruction.
Note
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
Authority
University of Waterloo Act, 1972.
Retention Rationale
Retention is based on operational use.
Personal Information Banks
Information on permit holders may include: name, student or employee number, address, telephone number, vehicle make, vehicle model, license plate, and record of parking violations.
Under Review Date
12 February 2020.