Patient records of persons using University medical clinics and services.
This records class is a Personal Information Bank.
Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention Rationale | Version Information
Content & Scope
Health Services provides primary medical care for registered students. Patients may also include University faculty and staff.
The records include patient history, description of presenting problem, results of tests and assessments, immunization records, diagnoses and treatment records, patient billing records, and related correspondence.
Responsible Unit
Health Services.
Information Steward
Associate Provost, Students.
Information Confidentiality Classification
Highly Restricted.
Retention
15 years after last entry in record, or 15 years after reaching the age of 18 for those under age 18 when last entry was made.
Disposition
Secure Destruction.
Note
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
Authority
- University of Waterloo Act, 1972.
- O. Reg. 114/94, s.2 (19), under the Medicine Act, 1991, S.O. 1991, c.30.
- College of Physicians and Surgeons of Ontario Policy Statement #4-12: Medical Records.
Retention Rationale
The retention period is based on the recommendation of the College of Physicians and Surgeons of Ontario and legal advice.
Approval Date
19 December 2011